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Project inventory

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A project inventory is a list of active projects with information that can include planned start and finish dates, the name of the project leader, project priorities, budget totals, project ID numbers and other key project characteristics.  Follow these steps to build a project inventory.

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Project inventory

  1. 1. PROJECT INVENTORY SHIMNA K S4 MBA CMS
  2. 2. PROJECT “A temporary endeavor undertaken to create a unique product or service”. PROJECT MANAGEMENT Project management is the process and activity of planning, organizing, motivating and controlling resources, procedures and protocols to achieve specific goals in scientific or daily problems. The primary challenge of project management is to achieve all the project goals and objectives while honoring the preconceived constraints. The primary constraints are scope, time, quality and budget. The secondary and more ambitious challenge is to optimize the allocation of necessary inputs and integrate them to meet pre-defined objectives.
  3. 3. PROJECT INVENTORY A project inventory is a list of active projects with information that can include planned start and finish dates, the name of the project leader, project priorities, budget totals, project ID numbers and other key project characteristics. Follow these steps to build a project inventory. STEPS TO BUILD A PROJECT INVENTORY The first step would have been to separate projects from non-projects. The second step would have been to assure that the projects have clear project titles. The list of clear, active project titles forms the basis for a project inventory. This project inventory example, which has been edited to six of a water district's 43 projects, points the way for building any project inventory. A list of project titles in the second column starts the inventory. Optionally, each project can have a unique project identification number, as shown in the column on the left.
  4. 4. Project # Project Title W3-174 Depot Road Water Main Replacement W3-244 Central Street Water Main Replacement W1-168 Pumping Station #4 Refurbishment H2-191-2 Computer System Hardware Upgrade W4-183 Westborough Water Storage Capacity Increase H0-165 Processes Analysis Project The choice of project numbers is up to the user. This water district wanted its project numbers to be more than randomly chosen numbers, so those that start with "W" are "water" projects and those that start with "H" are internal "house" projects. Some projects cross two or more fiscal years. The last "2" in the fourth project number, H2-191-2, indicates that the Computer System Hardware Upgrade is in its second year.
  5. 5. Any information that the planner sees as relevant can be added in new columns. Projects need a sense of time, so information like project start, project finish, project duration and status (not started, finished, in progress, or waiting) can provide timelines. The project's leader, its fiscal year budget and a subtitle under the project title have also been added to the example.
  6. 6. Project # Project Title Duration (months) Status FY Budget Project Leader W3-174 Depot Road Water Main Replacement Replace 2.5 km of existing pipe 145d 40% $150k J. Watson W3-244 Central Street Water Main Replacement Replace and upgrade 1.0 km of existing pipe 3m 100% $75k V. Patel W1-168 Pumping Station #4 Refurbishment Replace pump 4A, rebuild 4b, new electrical 4.5m 70% $140k R. Swenson H2-191-2 Computer System Hardware Upgrade Terminals, network, servers 15m TBD $95k P. Rinali W4-183 Westborough Water Storage Capacity Increase 40,000 to 60,000 units. Now waiting on legal. 5m On hold $67k A. Lopez H0-165 Processes Analysis Project Establishing project definition and scope 6m 0% TBD TBD
  7. 7. How to use a project inventory Making a project inventory isn't particularly difficult and it does provide considerable information for decision making and determining project status. It becomes relatively easy to determine tradeoffs between projects such as which projects to keep, which to cut, which need to be redefined, and which need more (or fewer) resources. Project inventories find uses in project reports, management presentations, and in fending off, or at least placing new projects from over-delegators in perspective. Most importantly they elevate managing multiple projects to the level of controlling fires rather than running around stamping them out.
  8. 8. Important Characteristics of Real Life Projects Accomplish with shared resources often only available on part-time basis Require cross-functional team work Involve uncertainty and are subject to change during execution Subject to specific deadlines and time and resource constraints Project manager often lacks functional authority over team members
  9. 9. REFERENCE INTERNET
  • kavi1993

    Feb. 1, 2017

A project inventory is a list of active projects with information that can include planned start and finish dates, the name of the project leader, project priorities, budget totals, project ID numbers and other key project characteristics.  Follow these steps to build a project inventory.

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