Meetings are ideal for connecting groups of people together to give everyone a voice and screen to share. These can be for many to many collaborations where everyone has an equal level of participation.   Live events are intended to give one or few people the ability to broadcast to large groups, while maintaining control of the content that is shared across screens and audio. These are meant for one to many communications where the host of the event is leading the interactions and the audience participation is primarily to interact with the content being shared by the host. Events connect audiences at scale Few to many broadcasts that enable attendees to engage with interactive discussion Up to 10K attendees Meetings redefine teamwork Many to many collaborations where everyone has equal participation Up to 250 attendees Scalable, feature-rich Online Meetings Live Events scales online meetings to audiences with thousands of concurrent viewers Leverages AI for meeting assistance for features like captions & translation Optional Q&A manager and Yammer social feed integration Optional recording of video Attendee engagement report for consumption insights Consume Anywhere Live Events enable high quality, adaptive video streaming On any Teams-enabled device Live Events are delivered with minimal lag from world-wide datacenters Bandwidth can be managed with partner solutions

1. Live Events in Microsoft 365
Intelligent live and on-demand broadcasts
David J. Rosenthal
VP & GM, Digital Business
September 15, 2020

2. Meetings and Events in Microsoft 365
Meetings that redefine teamwork
Many to many collaborations where
everyone has equal participation
Events that connect audiences at scale
Few to many broadcasts that enable attendees to
engage with interactive discussion
• 250 attendees
• 1:1 or group video calls
• Single meeting organizer
• Anyone can share content, audio and chat
• Invite internal and external participants
• Rich video and interactive discussion
• On-demand cloud recordings
• 10,000 attendees
• Few to many broadcasts
• Event host and designated presenters
• Moderated Q&A and open dialog

3. Live events fuel connectivity
Inform & engage
News & announcements
Employee & customer engagement
Consistency in messages
Capture & share knowledge
Learning & development
Share best practices
Scale knowledge distribution
Enrich collaboration
More authentic communications
Integrated technology experiences
Reach audience on web & mobile

4. Scenario: All-hands
Contoso
has several dispersed
offices with several
1000 employees.
Heidi
is the CEO of
Contoso and wants
to run a monthly all-
hands.
Contoso decides
to leverage Live
Events to broadcast
to all their
employees. Access is
open for employees
only.
All over the world,
employees can
participate in
the webcast

5. Scenario: Webcast
Contoso
wants to announce a
new product.
Hans
is the responsible
marketing lead for
Austria.
He schedules a
Live Event
for customers,
partners and press in
Austria. Access is set
to public.
The audience
learns all about the
new product and is
very excited. Press
coverage is great.

6. Meetings spectrum
Specialized scenarios on top of the collaboration platform
Learning and education
Webinars
Ad-hoc collaborative
Persona: Eng Manager
Scenario: Daily Scrum
Persona: CEO
Scenario: LT Review
Self produced Studio produced
Persona: Product Leader
Scenario: Tech Talk
Persona: Director
Scenario: Shiproom
Persona: Studio Producer
Scenario: Town Hall
Persona: Product Marketer
Scenario: Launch Demos
Collaboration platform

7. Flexible production options
Broadcast your screen or
webcam in seconds
Out of the box production for presenting
content through your computer
Easily deliver studio-grade,
high profile events
Connect professional cameras, audio and
more with external production
• Attendee reporting
• Moderated Q&A
• Internal/external participation
• Reach 10,000 attendees
• Ongoing Discussion
• Event recording
• Searchable speech to text transcription
• Captions & subtitles

8. Live events with Microsoft 365
Network
delivery
(3rd party eCDN)
Schedule
Organize
Organizer
Produce using Teams
Presenter nPresenter 1
Presenter(s)
Produce using app/device
Producer
RTMP Device
Going Live
Produce
Producer
Cloud
delivery
Azure Media
Services
Content
Delivery
Network
View
Watch on desktop, web, mobile
Watch
Audience

9. Live events produced using Teams
Network
delivery
(3rd party eCDN)
Schedule
Organize
Organizer
Produce using Teams
Presenter nPresenter 1
Presenter(s)
Going Live
Produce
Producer
Cloud
delivery
Azure Media
Services
Content
Delivery
Network
View
Watch on desktop, web, mobile
Watch
Audience

10. Meet anywhere
M365 Live Events in Teams
“Quick Start”
Schedule, produce and present in
Teams meetings that can be
broadcasted to large online
audiences
Bring in media from your
Teams meeting (Quick Start) or
hardware based encoder
Watch the event live or
on-demand in Teams (desktop,
web and mobile)
Managed Q&A and reporting in
Teams
Teams Quick Start meetings can
be streamed to external users
Budget Allocation

11. Scheduling
Key features
Familiar form that you’re
used to with meetings
Full Exchange and AAD
integration
Granular controls over
permissions
Easily select audience
engagement hooks
Flexibility in how to
publicize the event

12. Budget Allocation
Producing
Key features
Rich Producer UI with
queue & video carousel
Ability to provide split
screen layout with
content and video
Granular metrics to
monitor
Comprehensive resiliency
and fall back support

13. Attending
Key features
Watch from anywhere – mobile, web, desktop
Bring in non tenant attendees
Ability to go back and view missed content
Same link for recording to watch after the event
Ask questions through moderated Q&A functionality

14. Live and on-demand events
Microsoft 365 integrated solution
Live and on-demand events are available across
Microsoft Teams, Yammer and Microsoft Stream
Share knowledge and expertise
quickly and easily
Reach any audience, anywhere, anytime
with immersive communications
Deliver a spectrum of events
informal webcasts to professional studio
broadcasts
Drive engagement
with real-time discussion, interactions and video
Unlock content with AI
to find every moment that matters

15. Events for every need
Reach 10,000
participants on mobile
or web, globally and
at scale
Create more effective
communications for
employees, customers
and partners
Deliver impactful
training with agility
across audiences of
all sizes
Connect leadership
and employees to
drive deeper
engagement

16. Flexible production options
Broadcast your screen or
webcam in seconds
Out of the box production for presenting
content through your computer
Easily deliver studio-grade,
high profile events
Connect professional cameras, audio and
more with external production
• Attendee reporting
• Moderated Q&A
• Internal/external participation
• Reach 10,000 attendees
• Ongoing Discussion
• Event recording
• Searchable speech to text transcription
• Captions & subtitles

17. Live events in Teams
Reach internal and external
participants
Schedule and deliver events
as easily as a meeting
Quickly share screens and
webcams to deliver content
Use moderate Q&A to
engage with attendees

18. Live events in Yammer
Connect leaders and employees
in more authentic ways
Connect leaders and employees
in more authentic ways
Enable ease in participation for
company wide-events
Drive ongoing, open
conversation before, during and
after the event

19. Live events in Stream
Watch events in Stream or
embed in SharePoint
Add Yammer conversations
to live events in Stream
Leverage captions & speech
to text for deep search in
on-demand events
Manage event recordings
from Teams, Stream and
Yammer

20. Walk through
Scheduling and production
of a Live Event

21. Schedule a Live Event in
Microsoft Teams

22. Produce a Live Event
(in Teams)

23. Present in a
Live Event

24. Attend a Live
Event (with Q & A)

25. Attend a
Live Event
with captions

26. Manage recordings &
reports after the event

27. App or device production

28. Live events produced using app/device
Network
delivery
(3rd party eCDN)
Schedule
Organize
Organizer
Produce using app/device
Producer
RTMP Device
Going Live
Produce
Producer
Cloud
delivery
Azure Media
Services
Content
Delivery
Network
View
Watch on desktop, web, mobile
Watch
Audience

29. What is an Encoder?
Compatible encodersDefinition
Compresses audio and video from various inputs
and sends that output to a streaming service
Hardware, software, mobile apps
Settings

30. M365 Live event feature breakdown
Capability Teams Production App/Device Production
Schedule
Schedule event In Teams In Yammer, Teams, and Stream
O365/MSA guest ✓ X
Federation Q3 X
Company wide ✓ ✓
Public ✓ X
Produce/Present
Teams Meeting Integration (VBSS, PSTN etc) ✓ X
Cloud Based Event Recording ✓ ✓
Go Live from Mobile X X
Embeddable Live Event Player X X
Watch
Play in Yammer X X
Play in Stream X X
Play in Teams X X
Audience engagement – Moderated Q & A ✓ ✓
Audience engagement – Yammer Conversations ✓ ✓
DVR Controls ✓ ✓
Partner eCDN Support ✓ ✓
Real Time Captions and Translation ✓ ✓ (708)
Post Event
Recording in Stream X ✓
Post-broadcast attendance reports for Producers ✓ X
In Teams In Yammer, Teams, and Stream
✓ X
Q3 X
✓ ✓
✓ X
✓ X
✓ ✓
X X
X ✓
X ✓
X ✓
✓ ✓
✓ ✓
✓ ✓
✓ ✓
✓ ✓
✓ ✓ (708)
X ✓
✓ X

31. Enabling successful video at scale
Providing options for producing live
events – support for any RTMP
encoder
Highly reliable delivery within the
firewall
Leverage existing cache proxy to
optimize streaming
Reduce network traffic crossing the
company firewall
eCDN partners
Compatible encoders

32. Live events with Microsoft 365
Schedule
Organize
Organizer
Produce using Teams
Presenter nPresenter 1
Presenter(s)
Going Live
Produce
Producer
Produce (external)
Producer
Production
tools
Encoder/
Media Mixer
Certified 3rd Party eCDN providers
Microsoft Stream Platform
Azure Media
Services
Content Delivery
Network
Archiving
Attendees
Player embedded in many clients (Desktop, Web, Mobile)

33. eCDN solutions
Software defined network
through peer sharing
/caching on local network
Reduces Internet ingress
Viewing participants share
a stream rather than
getting their own unique
stream
Rich Live Event
performance insights –
Network & Audience

34. How Hive Streaming works
Uses excess network capacity to deliver
high quality video to every viewer
Viewing participants share a stream rather
than getting their own unique stream
Unobtrusive agent on end-user devices
Agents act as transparent HTTP proxies
between streaming server and players
Cloud-based Azure services for statistics,
Hive client discovery and connection setup
Corporate Network
Hive Helper
Services
Azure CDN

35. How Kollective Works

36. Best practices

37. Tips & tricks for organizing
Live Events
Dry runs and rehearsal
Attend Live Events live and on demand to understand
attendee experience
Practice how to use the tools as producer and presenter
Include in your dry runs anything you want to do during
your session – such as Q&A and screen sharing
Remember: Each Live Event can only be started once!
Network
Connect to a reliable network
Test network before event

38. Tips & tricks for organizing
Live Events
Event team
Have more than one person in the event team
Ideally with one person joining from a different location
If you lose internet, the remote person can still control the meeting
Know who is responsible for each step such as producing, presenting,
moderating Q&A
Consider using a redirection URL service in attendee invites
E.g. bit.ly
Allows you to share shorter, more readable URLs
Allows you to change the URL of the meeting without
having to update the invites
Meeting start
Start the Teams meeting 30 minutes ahead of time for final equipment check
Have a slide ready with a nice intro (“Event will start soon”) and start
broadcast 10 minutes ahead of time
Have Audio source muted during that 10 minutes

39. Tips & tricks for organizing
Live Events
Presenter device
Mute all notifications
Get sure to meet hardware recommendations and stop all
unrequired applications
Delay
Broadcast delayed by several seconds
Audio
Audio is the most important part of a Live Event
Use certified audio equipment. Avoid handheld microphones
Test in-room audio before event for possible feedback
Video
Use proper lighting
You can leverage HDMI as input for your meeting with an HDMI
capture device
You can also use these devices to capture PC or Mac output

40. Who can use live events?
Who can create events?
Grantee from the admin
Enterprise E1, E3, E5, or Education A3, A5
Enabled Microsoft Stream license
Special requirements:
• Teams produced events require a Team’s license
• Yammer event creators must be group admins
Who can watch events?
Viewers granted permissions to the event
Viewers with a valid license
Exceptions: Teams produced events can be set as
externally anonymous access

41. Delivering content within
the network
Live bitrate profile
720p: 3.5 Mbps
540p: 2.2 Mbps
396p: 1.4 Mbps
288p: 850 Kbps
216p: 550 Kbps
192p: 200 Kbps
eCDN solutions
Reduce network traffic crossing the company
firewall
P2P or cache proxy solutions
Real-time monitoring and in-depth analytics

42. Best practices
Understand production types
Schedule and set up your audience groups ahead of time
Verify firewall settings
License check
eCDN
Verify and fix any issues with the eCDN provider
Test
Setup 30mins to 1hr before

43. © Copyright Microsoft Corporation. All rights reserved.
More customerresourcesavailableat:
https://resources.techcommunity.microsoft.com/live-events/
Thank you.