What does Bcc stand for? Bcc stands for “blind carbon copy” This is a way of including someone in an email message without disclosing their identity By adding a recipient’s name to the Bcc box in Outlook they will be sent a copy of the message Their name will not be visible to any other recipients of the message The Bcc box is not always visible Add it from the Options tab and clicking Bcc Hidden dangers in using BCC Check that the intended recipient is expecting your message They may want to add your email address to their “safe-senders” list Don’t add a Distribution list or Group name in the Bcc box If you do everyone in the list or group will get a copy People receiving the email via Bcc may choose to “Reply to All” meaning that everyone in the original list will be sent the reply This ready-made email list has the risk of spamming or spreading malicious code e.g. a virus or Trojan For safety, turn off Reply All when using Bcc You might want to disable Forward as well e-mail providers set limits for the number of names that can be included in the To, Cc, and Bcc boxes in a single email This is another safeguard against misuse Using Bcc prevents disclosing the recipients identities Send the email to yourself Add everyone else in the Bcc box Recipients will only see their own name The other recipients details will be hidden Your To box will have a recipient’s name – yours – so it should avoid being identified as spam and confined to the Junk Mail folder As an alternative consider using mail merge in Microsoft Word

1. Using BCC
In Outlook

2. What does Bcc stand for?
• Bcc stands for “blind carbon copy”
• This is a way of including someone in an email message
without disclosing their identity
• By adding a recipient’s name to the Bcc box in Outlook they
will be sent a copy of the message
• Their name will not be visible to any other recipients of the
message

3. Making the Bcc Box Visible in Outlook
• The Bcc box is not always visible
• Add it from the Options tab and clicking Bcc:

4. Hidden Dangers in using Bcc
• Check that the intended recipient is expecting your message
• They may want to add your email address to their “safe-senders” list

5. Hidden Dangers in using Bcc
Don’t add a Distribution list or Group name in the Bcc box

6. • If you do everyone in the list or group will get a copy
• People receiving the email via Bcc may choose to “Reply to
All” meaning that everyone in the original list will be sent the
reply
• This ready-made email list has the risk of spamming or
spreading malicious code e.g. a virus or Trojan
Don’t Add a Contact Group to Bcc

7. Turn off Reply All
• For safety, turn off Reply All when using Bcc
• You might want to disable Forward as well
• e-mail providers set limits for the number of names that can
be included in the To, Cc, and Bcc boxes in a single email
• This is another safeguard against misuse

8. Sending one email to several people
• Using Bcc prevents disclosing the recipients identities
• Send the email to yourself
• Add everyone else in the Bcc box
• Recipients will only see their own name
• The other recipients details will be hidden

9. Sending one email to several people

10. Avoid the Spam Filters
• Your To box will have a recipient’s name – yours – so it
should avoid being identified as spam and confined to the
Junk Mail folder
• As an alternative consider using mail merge in Microsoft
Word

11. • See this Slideshare for help with turning off Reply All
Click here for How to turn off Reply to All
Turn off Reply All

12. Thanks for Watching!
Learn more about Outlook at
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