Use Excel's functions to count numbers, data, blank cells or other items. Count only the items that match one or more criteria. Count only the items that are visible in a filtered list, or if rows have been manually hidden

1. Ways to
Count
in Excel
7
Function Tips and Tricks

2. 1
Problem #
How many
cells
contain
numbers?

3. 1
Function #
 Only counts numbers
 Text and blank cells
are ignored
 NOTE: Dates are
numbers, so they
would be counted too

4. 2
Problem #
How many
cells contain
any type of
data?

5. 2
Function #
 Counts numbers, text,
TRUE/FALSE
 Blank cells are ignored
 NOTE: Cells that look blank
might be counted, if they
contain an empty string – ""

6. 3
Problem #
How many
cells are
empty?

7. 3
Function #
 Counts cells that are
empty
 Cells with data are
ignored
 NOTE: Cells that look blank
might not be counted, if
they contain an empty
string – ""

8. 4
Problem #
How many
orders for
“Pen”?

9. 4
Function #
 Counts cells that
contain exact data
 NOTE: Criteria can be typed
in the formula, or use
reference to another cell

10. 5
Problem #
How many
item names
contain
“Pen”?

11. 5
Function #
 Wildcard “*” used
with criteria
 “*” represents any
characters
 NOTE: Criteria can be
typed in the formula, or
use reference to another
cell

12. 6
Problem #
How many
Pen orders for
10 or more?

13. 6
Function #
 Count based on
multiple criteria
 NOTE: Criteria can be
typed in the formula, or
use reference to
another cell

14. 7
Problem #
How many
numbers in
filtered list?

15. 7
Function #
 SUBTOTAL(102,
Only counts
numbers in
visible rows
 NOTE: Option 2 ignores
rows hidden by filter;
Option 102 also
ignores manually
hidden rows

16.  Count Functions
(get the sample file for this slide show)
 Sum Functions
 VLOOKUP Function
 INDEX / MATCH Functions
 INDIRECT Function

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