Slides from CIAOPS June webinar that provided Microsoft 365 news update, open Q & A as well as a focus session on information labels. Video recording is available at www.ciaopsacademy.com

1. Need to Know Microsoft 365
Webinar
June 2020
@directorcia
http://about.me/ciaops

2. Web cast has started
Web cast is being recorded
If you can’t hear anything check
your speaker settings

3. For questions after the event:
Email : director@ciaops.com
Twitter : @directorcia

4. Webinar recordings at:
www.ciaopsacademy.com
Free access for CIAOPS patrons

7. Please:
- Turn off your mobile
- Turn off your email
- Have somewhere to
take notes

8. http://www.ciaopslearn.com

9. Agenda
- Microsoft 365 Update
- Security
- Q & A

11. News
• 20 updates for Microsoft Teams, including 7x7 video and Breakout Rooms
• https://techcommunity.microsoft.com/t5/education-blog/20-updates-for-microsoft-teams-for-education-including-
7x7-video/ba-p/1457748
• Resuming optional Windows 10 and Windows Server non-security monthly
update
• https://techcommunity.microsoft.com/t5/windows-it-pro-blog/resuming-optional-windows-10-and-windows-server-
non-security/ba-p/1471429
• Microsoft goes public with more of its Azure capacity improvement plan
• https://www.zdnet.com/article/microsoft-goes-public-with-more-of-its-azure-capacity-improvement-plans/
• OneDrive Roadmap Roundup – May 2020
• https://techcommunity.microsoft.com/t5/microsoft-onedrive-blog/onedrive-roadmap-roundup-may-2020/ba-
p/1449158
• Defender ATP for Android
• https://techcommunity.microsoft.com/t5/microsoft-defender-atp/announcing-microsoft-defender-atp-for-
android/ba-p/1480787

12. New name, same great value, same price.
Microsoft 365 for business
Office 365 Business Essentials
Cloud services
Microsoft 365 Business Basic
Cloud services
Office 365 Business Premium
Cloud services and desktop apps
Microsoft 365 Business Standard
Cloud services and desktop apps
Microsoft 365 Business
Cloud services, desktop apps, and advanced security
Microsoft 365 Business Premium
Cloud services, desktop apps, and advanced security

13. Microsoft 365 Apps
Office 365 Business
Cloud-connected Desktop Apps
Microsoft 365 Apps for business
Cloud-connected Desktop Apps
Office 365 ProPlus
Cloud-connected Desktop Apps
Microsoft 365 Apps for enterprise
Cloud-connected Desktop Apps

14. Labels

15. COMPLIANCE IS TOP-OF-MIND
45 %
of organizations state lack of
governance opens them to security
and compliance risks
year over year growth rate in
electronic data50%
41 %
of organizations state enforcing of
governance is their biggest issue
“I can’t apply unified
policies across various
data sources or to a
specific repository”
“My data is scattered
across sources and the
data continues to
grow”
“When enforcing
compliance our
business users’
productivity is
disrupted”
“How do I find only
relevant data when I
need it?”
“How do I protect
sensitive information
such as sensitive PII
data across my
enterprise?”
“I want data
governance to be
automatic - not
something I have to
think about”

16. MICROSOFT CLOUD APP SECURITY
Visibility into 15k+ cloud apps, data access & usage,
potential abuse
AZURE SECURITY CENTER INFORMATION PROTECTION
Classify & label sensitive structured data in Azure SQL, SQL
Server and other Azure repositories
OFFICE APPS
Protect sensitive information while working in Excel, Word,
PowerPoint, Outlook
AZURE INFORMATION PROTECTION
Classify, label & protect files – beyond Office 365, including
on-premises & hybrid
OFFICE 365 DATA LOSS PREVENTION
Prevent data loss across Exchange Online, SharePoint Online,
OneDrive for Business
SHAREPOINT & GROUPS
Protect files in libraries and lists
OFFICE 365 ADVANCED DATA GOVERNANCE
Apply retention and deletion policies to sensitive and
important data in Office 365
ADOBE PDFs
Natively view and protect PDFs on Adobe Acrobat Reader
WINDOWS INFORMATION PROTECTION
Separate personal vs. work data on Windows 10 devices,
prevent work data from traveling to non-work locations
OFFICE 365 MESSAGE ENCRYPTION
Send encrypted emails in Office 365 to anyone
inside or outside of the company
CONDITIONAL ACCESS
Control access to files based on policy, such as identity, machine
configuration, geo location
Discover | Classify | Protect | Monitor
SDK FOR PARTNER ECOSYSTEM & ISVs
Enable ISVs to consume labels, apply protection

18. What’s your strategy for protecting and
governing sensitive and business critical data?
Do you know where your business critical and
sensitive data resides and what is being done
with it?
Do you have control of this data as it travels
inside and outside of your organization?
Are you using multiple solutions to classify, label,
and protect this data?

19. Information
Protection &
Governance
Protect and govern data
—wherever it lives 88%
Understand your data landscape and identify
important data across your hybrid environment
Automatically retain,
delete, and store
data and records in
compliant manner
Apply flexible
protection actions
including
encryption, access
restrictions and
visual markings
Powered by an intelligent platform
KNOW
YOUR DATA
88%
GOVERN
YOUR DATA
PROTECT
YOUR DATA
Unified approach to automatic data classification, policy
management, analytics and APIs

20. Information
Protection &
Governance
Protect and govern data
—anywhere it lives 88%
KNOW
YOUR DATA
88%
GOVERN
YOUR DATA
PROTECT
YOUR DATA

21. LabelDiscover Classify
Sensitivity Retention
→ Encryption
→ Restrict Access
→ Watermark
→ Header/Footer
→ Retention
→ Deletion
→ Records Management
→ Archiving
→ Sensitive data discovery
→ Data at risk
→ Policy violations
→ Policy recommendations
→ Proactive alerts
Comprehensive policies to protect and govern your most important data – throughout its lifecycle
Unified approach to discover, classify & label
Automatically apply policy-based actions
Proactive monitoring to identify risks
Broad coverage across locations
Apply label
Unified approach
Monitor

22. Office 365
Information Protection
Windows
Information Protection
Azure
Information Protection
What
Where
How
Microsoft information protection—the way it was

23. What
Where
How
Office 365
Information Protection
Windows
Information Protection
Azure
Information Protection
Microsoft information protection—now

24. FINANCE
CONFIDENTIAL
SENSITIVITY LABELS
PERSIST WITH THE
DOCUMENT
Document labeling – what is it?
Metadata written into document files
Travels with the document as it moves
In clear text so that other systems can read it
Can be used to apply a protection action or data
governance action
Can be customized per the organization’s needs

25. Centralized management
Configure and manage labels across apps and services in
Office, Azure and Windows – all from the Security &
Compliance Center
Unified classification
Uniform content classification to protect and preserve data
across Office, Azure, Windows
Consistent across M365 & extensible to 3rd party
Consistent integration and experience across M365 apps &
services. Extensible to 3rd party apps & solutions

26. DEMO

29. ExistingAIP
experience

30. Helps you manage sensitive data prior to migrating to
Office 365 or other cloud services
Use discover mode to identify and report on files
containing sensitive data
Use enforce mode to automatically classify, label and
protect files with sensitive data
Can be configured to scan:
• CIFS file shares
• SharePoint Server 2016
• SharePoint Server 2013
• SharePoint Server 2010

31. Detect content in cloud storage services
Inspect files for sensitive information – based
on policy
Discover sensitive data across 3rd party clouds
like SalesForce, Box, Dropbox and others.
Apply classification labels & protection
Automatically apply labels defined in Microsoft
Information Protection to sensitive files
discovered in cloud apps

33. Take aways
• Start thinking about protecting ‘the data’ not the repository
• Classify and label documents manually and automatically in
Web apps (Word, Excel, PowerPoint) and Outlook for web
access.
• Start using labels across Microsoft Teams, SPO sites, Groups
and PowerBi
• Leverage the new know your data tools – unified analytics,
content and activity explorer

34. Resources
• Understanding Unified Labeling migration - https://techcommunity.microsoft.com/t5/azure-
information-protection/understanding-unified-labeling-migration/ba-p/783185
• The client side of Azure Information Protection - https://docs.microsoft.com/en-
us/azure/information-protection/rms-client/use-client
• Apply Information Rights Management (IRM) to a list or library -
https://docs.microsoft.com/en-us/microsoft-365/compliance/apply-irm-to-a-list-or-library?view=o365-
worldwide
• Set up Information Rights Management (IRM) in SharePoint admin center -
https://docs.microsoft.com/en-us/microsoft-365/compliance/set-up-irm-in-sp-admin-center?view=o365-
worldwide
• Central reporting for Azure Information Protection - https://docs.microsoft.com/en-
us/azure/information-protection/reports-aip
• Azure Information Protection End User Training -
https://www.youtube.com/watch?v=RqVHhKHChWI

35. CIAOPS Resources
• Blog – http://blog.ciaops.com
• Free SharePoint Training via email – http://bit.ly/cia-gs-spo
• Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech
• Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops
• Free documents, presentations, eBooks – http://slideshare.net/directorcia
• Office 365, Azure, Cloud podcast – http://ciaops.podbean.com
• Office 365, Azure online training courses – http://www.ciaopsacademy.com
• Office 365 and Azure community – http://www.ciaopspatron.com
Twitter
@directorcia
Facebook
https://www.facebook.com/ciaops
Email
director@ciaops.com
Teams
admin@ciaops365.com

36. Get access to the latest
information by becoming a
Patron
http://www.ciaopspatron.com

38. That’s all folks!
Thanks for attending