Basic guidelines for using Dropbox in an academic context.

1. Dropbox is a cloud-storage solution for
sharing (large) files online.
Pedagogical Uses
Staff can share files with students.
Students can share files with each other.
Research Uses
Collaboratively developing documents, regardless of
distance.
Important Note: Dropbox, like other file storage sites, hosts its
data in the USA, and therefore data covered by the Data
Protection Act shouldn’t be saved/passed through such sites.
Setting Up an Account
It is possible to set download software and set it up on
your home computer, but for the
benefit of most universities, we’ll be
looking at the online only version.
Go to https://www.dropbox.com/
Look for ‘Sign In’
Select ‘Create an account’
Fill in the simple information
required and agree to the Dropbox
terms.
Select ‘Create account’
Dr Bex Lewis: Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. 1

2. Uploading a File
Look to the top right, and find the
‘Upload’ icon.
Select ‘Choose Files’, which will take
you to your computer hard drive/memory stick.
You can choose any kind of file to upload, and can select
more than one file at a time.
Sharing a File
Files need to be shared within a folder.
Look in the left hand menu for ‘Sharing’
Choose a folder (or ‘Create new sharing
folder’, and select ‘Options’
Invite other users via email (they will need to sign up to
Dropbox to access the file).
You can see if users have joined
in the space above. On the drop
down arrow, you can email
users, remove them from the
folder, or make them the owner.
Public Files
Look on the ‘Links’ item in the menu, and look for ‘Public’.
Any files in here, when you click on them, will provide a
URL you can give to others without them having to join
Dropbox.
Dr Bex Lewis: Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. 2