Aiims appointment system- Our Journey

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The appointment system was the vision of Dr Deepak Agrawal and supported by Prof MC Misra, director AIIMS. NIC helped in developing the software and implementation was done by AIIMS Team (Tripta Sharma) and NIS (Nusring informatics specialists) led by Ms Metilda Robin

Healthcare

Dr Deepak Agrawal
Additional Professor, Neurosurgery & chairman, Computerization
All India Institute of Medical Sciences
New Delhi
AIIMS APPOINTMENT SYSTEM
THE FAIRYTALE SO FAR

BACKGROUND
• 9000-10000 OPD Patients/ day
• Start queuing up since 3AM
• Multiple Queues
• Those who cannot be seen keep
trying their luck every day

2013
• No Appointments
• Only registration for walk in patients
• Registration process was computerized by
NIC
• ‘No need’ for an appointment system

NEED FOR AN APPOINTMENT SYSTEM
• Patient does not have to stand in multiple
queues
• Can take a date convenient to him/her
• Details of the doctor/ room/ location are
available to him in advance

REVAMPING THE OPD REGISTRATION MODULE
Alice in Wonderland

WISHLIST
• Common appointment system across AIIMS
• Should take into account the local policies of
various departments
• Highly configurable
• Allow Auto-doctor select
• Allow PA’ s to give appointment to specific
doctors

Alice Laughed
• “There is no use trying”, she
said “one cant believe
impossible things”
• “ I dare say you haven't had
much practice” said the
queen. Why when I was your
age…
Alice in Wonderland

NIC
• Developed the module after many
iterations

ONLINE SYSTEM FOR APPOINTMENTS
Middle of 2014
• Only for follow up patients with UHID number
February 2015
• Android App
• Online appointment system for New Patients
April 2015
• Aadhaar linkage

VARIOUS MEANS FOR BOOKING APPOINTMENT
VARIOUS
RESOURCES
AIIMS EXIT
COUNTERS
IVRS
CALL
CENTRE
MOBILE
APP
WEB
PORTAL

CURRENT SYSTEM
• 170 OPD’S & Clinics
configured
• Highly configurable
• E-OPD Card
• Linked with payment
gateway

FUTURE DIRECTIONS
• Integration with Queue
management system
• Customised
instructions to patient
based on OPD/Clinic
selected
• SMS/ Email integration

ACHIEVEMENTS
• We have succeeded in
cutting the crowd outside
the RAK OPD by half.
• About 50 per cent of the
total patients seen by a
department are already
through prior
appointments.

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Aiims appointment system- Our Journey

1. Dr Deepak Agrawal Additional Professor, Neurosurgery & chairman, Computerization All India Institute of Medical Sciences New Delhi AIIMS APPOINTMENT SYSTEM THE FAIRYTALE SO FAR

2. BACKGROUND • 9000-10000 OPD Patients/ day • Start queuing up since 3AM • Multiple Queues • Those who cannot be seen keep trying their luck every day

5. 2013 • No Appointments • Only registration for walk in patients • Registration process was computerized by NIC • ‘No need’ for an appointment system

7. NEED FOR AN APPOINTMENT SYSTEM • Patient does not have to stand in multiple queues • Can take a date convenient to him/her • Details of the doctor/ room/ location are available to him in advance

8. REVAMPING THE OPD REGISTRATION MODULE Alice in Wonderland

9. WISHLIST • Common appointment system across AIIMS • Should take into account the local policies of various departments • Highly configurable • Allow Auto-doctor select • Allow PA’ s to give appointment to specific doctors

10. Alice Laughed • “There is no use trying”, she said “one cant believe impossible things” • “ I dare say you haven't had much practice” said the queen. Why when I was your age… Alice in Wonderland

11. NIC • Developed the module after many iterations

12.

13. Alice in Wonderland

14. ONLINE SYSTEM FOR APPOINTMENTS Middle of 2014 • Only for follow up patients with UHID number February 2015 • Android App • Online appointment system for New Patients April 2015 • Aadhaar linkage

15. Alice in Wonderland

16. VARIOUS MEANS FOR BOOKING APPOINTMENT VARIOUS RESOURCES AIIMS EXIT COUNTERS IVRS CALL CENTRE MOBILE APP WEB PORTAL

17. CURRENT SYSTEM • 170 OPD’S & Clinics configured • Highly configurable • E-OPD Card • Linked with payment gateway

18. FUTURE DIRECTIONS • Integration with Queue management system • Customised instructions to patient based on OPD/Clinic selected • SMS/ Email integration

19. ACHIEVEMENTS • We have succeeded in cutting the crowd outside the RAK OPD by half. • About 50 per cent of the total patients seen by a department are already through prior appointments.

20. THANK YOU Alice in Wonderland

Editor's Notes

Are you crazy- there is No need for an appointment system. Already we are innudated with patients. Why do you want more?

Aiims appointment system- Our Journey

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