1. Paper Is Passé- It’s Time For Online Document Management
Everybody uses paper, everybody loves paper.
Paper is used in almost every walk of life, be it
reading news, writing or drawing, sticky notes, in
offices, and the list goes on. But one thing that
we do not like is how huge amount of paper turn
into a clutter and this is a common problem with
every company causing lack of efficiency and loss
of valuable time and money.
For this very reason companies undertake
document management and it is very important
for companies dealing with several important
documents all the time such as law firms. But
with changing business scenario nowadays document management has gone digital with several online
document management software offering reliable and effective paper management solutions. Filing
cabinets and warehouses full of documents are passé; now everything gets saved in digital format in the
cloud.
Some might think that online document management is difficult to maintain and complex to understand
but the truth is actually the opposite. These online systems are designed for easy use and maximum
efficiency. Users do not require technical teams and technical knowledge to work with it. All software
updates and maintenance are carried out by the vendor; as a user you should only be concerned of your
documents. If you know how to operate a computer and work with spreadsheets and documents then
you can surely work with modern online file storage and management systems.
You must have heard that document management system makes employees more efficient and it is
true. These systems have a number of advantages over conventional paper-based system of managing
documents; they are more efficient, faster, save time and money, helps in collaborating with remote
teams and a lot of other benefits. If you look at the big picture then you will see that the total loss
companies bear at the end of each year due to delays in getting the right document at the right time
then it is a huge figure. The only way to avoid losing time and money in today’s competitive business
scenario is to implement the right type of online document management application.
Once you have converted all your physical documents in to digital and uploaded them in the system you
can dispose of the paper records, meaning that you can save on space. The space you save can be put to
better use for other things in the office. Digital document management systems are not only for a select
few, now everyone can use it and several are using it. It is the best solution of document management,
especially for SMEs.