Office 365 Productivity Tips "November Tussle"

Office 365 Productivity Tips
“November Tussle"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health

Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com
Please remember to subscribe on YouTube!

Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

Pinned Channels in Teams
As the number of Teams and Channels
proliferates, one of the most common
complaints from end users is trying to
keep their navigation clean and
organized.
While the AI in Teams will
automatically “hide” Teams that are
less frequently used, the reality is that
active Teams users are often jumping
between specific, active Channels
within multiple Teams, scrolling and
expanding to get to the right place.
With the new Pinned Channels, you
can now “pin” your most active
Channels to the top of your left nav.
To pin a Channel, highlight the
Channel and either right click, or
select the ellipses, and then select Pin

Pinned Channels in Teams
Once pinned, a new Pinned section
appears at the top of your left nav,
providing a short list of favorites for
easier navigation.
To remove a pinned Channel, simply
reverse the process and Unpin the
channel.

Weather and World Clock web parts on SharePoint Online pages
In SharePoint Online modern web pages, there are two new web parts that might look nice on your intranet
home page... the Weather and the World Clock web parts. Here's how they work…
When you click on the web part selection icon, scroll down to the bottom of the panel and you'll find Weather
and World Clock:

When you click on the Weather web part, you'll get the option to enter your weather location:
In this case, I typed in Minneapolis and got a list of options that matched that location name:

After clicking on Minneapolis, Minnesota, the web part shows me the current temperature, the date, and the
forecast:

The world clock web part works much the same way. After selecting that web part, type in the location for
your clock:
I decided to type in Cairo, and then I selected from the list of Cairos that it gave me:

Voila! I now know what time it is in Cairo, Egypt!

Who won the round?
15 votes 8 votes

Button and Call To Action web parts on SharePoint Online pages
Have you ever needed a quick button on a web page? Or perhaps a way to get people to notice and do
something? You can now use the Button and the Call To Action web parts on Modern SharePoint Online web
parts. Here's how…
In a new section on your page, click the Web Part icon, and you'll see the Button and the Call To Action web
parts:

Here I've clicked the Button web part and I have the web part on my page along with the configuration to
enter the button label and where it goes when clicked:

And here is what the page looks like with the button. Keep in mind that the button color is always going to be
based on the site theme accent color:

In this example, I've clicked the Call To Action web part button and added it to my page:

In the Call To Action web part, you can place the Call To Action text, Button label text, the link to go to when
the button is clicked, a background picture, and the ability to change the focal point of the picture:

Here I've added a picture, placed a Call To Action to take a cruise on the Nile, and a button to send you to the
cruise site to book it:

And here's how it looks on the page when you're finished:

Sensitivity Labels in Teams, Groups, and SharePoint
Currently in public preview, you now
have the ability to create Sensitivity
Labels in the Microsoft 365 compliance
center. These can be applied to
Microsoft Teams, Office 365 groups,
SharePoint sites, and OneDrive.
Once created, you can associate
policies to control:
 Public/private settings
 Guest access
 Access from unmanaged devices
When you apply a label to a team or
group, the label automatically applies
to the connected SharePoint team site
and the other way around.
https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-teams-groups-sites

Administrators can create, review, and
modify Sensitivity Labels by logging
into the Office 365 Security &
Compliance center and going to
Classification > Sensitivity Labels

To create a new label, begin
with a name and description,
and click Next
You have the ability to apply
encryption settings, and define
the specific permissions, as well
as how these permissions are
applied (automatic or manual)
and click Next

Apply watermarks, or
add/modify a customized
header or footer, and click Next
Determine whether to apply
endpoint data loss prevention
(DLP), and click Next

Set up auto-labeling of content
that meets certain defined
criteria (specific file types,
keywords, etc), and click Next
After reviewing all of your
selections, Submit your new
label.

You’ll get a confirmation that the
new label has been created,
and the new label will appear on
your admin list, ready to be
published.
It requires PowerShell to activate
the public preview, but once your
new Sensitivity Labels have been
created and published, they can
be applied to your Teams, to
specific users or user groups, or
across your entire tenant.

Who won the round?
8 votes 17 votes

Control who can email a channel in Teams
Within Teams, you have the ability to
collaborate within a Channel via email. For
some organizations, you may want to control
this access – restricting it to members of that
Team, or to specific domains, thus limiting
the capability for external users.

Control who can email a channel in Teams
To find the email address to a Channel,
right click or select the Channel ellipses
> Get email address
To control who can email the channel,
select Advanced Settings
Within the expanded view, select the
appropriate control and click Save.
Of course, admins can elect to shut off
all email access to the Team, either as
part of the Team provisioning process,
or through the Teams admin console in
the Office 365 admin center.

Dark Mode in the Outlook mobile app
It seems like 2019 has been the year of "Dark Mode" when it comes to having black background and white
text on various applications and web sites. If you're a regular user of Outlook on your mobile device, you can
take advantage of that feature now. Here's how to set it up…
Here's what my iOS version
of Outlook looks like in the
regular white/light mode.
To get to the configuration
options, click on Inbox:

In the lower left corner, click on the Gear icon:

Scroll down to Appearance and click on that option:

Here you have the option to use the System Default, or to set Light or Dark mode on a permanent basis:

And here's the result of changing my setting to Dark Mode:

Who won the round?
10 votes 8 votes

Adding Comments to non-Microsoft files in SharePoint Online and OneDrive
One of the many benefits of storing files in SharePoint Online or OneDrive as opposed to file shares is the
ability to add comments to the file for additional context and collaboration. However, until recently that was
only allowed for Microsoft files (such as Word, Excel, etc.) Now the ability to add comments has been
extended to non-Microsoft files, such as PDF files. Here's how that works…
While in a SharePoint Online document library (or OneDrive), select the file that you'd like to add a
comment to:

Hover over the Vertical Ellipsis icon and select the See Details option in the pop-up box (or just click the
Information Icon in the menu bar on the far right side):

In the Information panel, scroll down until you get to the Activities section. Enter a comment in the
Comment field and click the Send icon:

Your comment is added to the Activity section, and it is now part of the file:

Translate your emails in Outlook
Whether receiving content from a
non-English speaker, or creating
content for an international audience,
Microsoft provides robust translation
capabilities with Microsoft Translator.
To translate words, phrases or
sentences to another language within
Outlook, select the text, and from the
Review tab in the ribbon, select
Translate. You can do this from the
Review tab in the ribbon.
A dialog box opens, allowing you to
research and insert a translation, or it
opens a new screen with a complete
translation of longer text, which you
can read, or cut and paste.
Also available in Word, Excel,
OneNote, and PowerPoint.
https://support.office.com/en-us/article/translate-text-into-a-different-language-287380e4-a56c-48a1-9977-f2dca89ce93f

Who won the round?
7 votes 14 votes

Cleaning up conversations in Outlook
A great tip shared by Joanne Klein that I utilize on a
regular basis to clean up Outlook:
This command examines every conversation in the
inbox for redundant messages. Once found, these
redundant messages are deleted so they no longer
clutter your inbox.
On the left pane, select Inbox, go to the Home
ribbon > under “Delete” group > click “Clean Up”
button.
When you select the “Clean Up Folder” button, all
redundant messages will move to the Deleted items
Folder (or you can select another folder as
destination).
This feature helps keep Outlook folders organized,
and important information easier to find. It’s a great
time and space-saver!
https://joannecklein.com/2019/04/15/8-secrets-to-great-productivity-in-outlook/

Version History on Office files shared in SharePoint and OneDrive
When you have an Excel, Word, or PowerPoint
file open that has been shared in SharePoint
Online or OneDrive, there's an easy way to see
when and who updated the file using the
Version History icon in the Ribbon Bar. You can
also easily see the actual file in earlier versions.
Here's how…
In this Excel file I have stored in SharePoint
Online, I can select the Version History (clock)
icon in the ribbon bar. I can also click on Open
Version if needed:

In this Word file stored in SharePoint Online,
I have the same option:

And this time with a PowerPoint
file saved in OneDrive:

Who won the round?
11 votes 7 votes

Christian!
Overall winner?
0 5 10 15 20
WHO WON ROUND 5?
WHO WON ROUND 4?
WHO WON ROUND 3?
WHO WON ROUND 2?
WHO WON ROUND 1?
November Tussle
Christian Tom

Current
Leaderboard
Most Rounds Won
Tom (51-49)
Most Events Won
Tom (10-9)
Most Overall Votes
TIE (1628-1628)
Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
11/28/2017 Online 2 11 3 15
1/16/2018 Online 4 167 1 104
2 54 3 53
3 152 2 122
3 141 2 136
2 87 3 104
3 63 2 33
4 178 1 137
0 37 5 183
1 31 4 64
4 168 6 200
4 108 1 59
2 69 3 64
4 88 1 60
4 69 1 50
3 56 2 78
2 54 3 51
TOTAL 51 1638 49 1638
10/29/2019 Online
11/26/2019 Online
Tom Christian
1/15/2019 Online
7/25/2018 Online
2/3/2018 SPSUTAH
8/28/2018 Online
11/17/2018 SPSTC
12/19/2018 Online
2/7/2019 Online
4/19/2019 Online
5/22/2019 SPC19
6/20/2019 Online
7/30/2019 Online
8/26/2019 Online
9/24/2019 Online

Tuesday, January 21st, 2020
“January Jumble”
Register at http://bit.ly/O365jumble
Christian Buckley Tom Duff

Tuesday, February 25th, 2020
“February Fray”
Register at http://bit.ly/O365fray
Christian Buckley Tom Duff

Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com
Please remember to subscribe on YouTube!

Office 365 Productivity Tips "November Tussle"

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Office 365 Productivity Tips "November Tussle"

Similar to Office 365 Productivity Tips "November Tussle" (20)

More from Christian Buckley

More from Christian Buckley (14)

Recently uploaded

Recently uploaded (20)

Office 365 Productivity Tips "November Tussle"