SAP Configuration Guide for Functional Modules (Based on IDES)

IDES 6.17 E66 IS-M
ERP & MiniSAP of
Molgaard
February 2015
English
Sales and Distribution
Configuration Guide for “Sales and
Distribution Basic”,
• Company Organization Structure
• Material Master (Trading Goods)
• Purchase Order
• Vendor
• Customer
• Sales Order
• Outbound Delivery
• Picking
• Post Goods Issue
• Billing

Material Management Configuration Guide Receipt Trading Goods
© Mike Page 2 of 319
Document History
Document: SAP MM WM Configuration Guide for Receipt of Trading Goods
File: 004_SAP_SD_Trading Goods_ConfigGuide_doc004_v1.0.docx
Version Date Author Purpose & Remarks
1.0 25.02.2015 Mike Start.
Contact Email: mike.zhang@peait.com

Content
1 Overview............................................................................................................................. 7
2 Configuration Guide ........................................................................................................... 9
2.1 Outline...................................................................................................................... 9
2.2 Login....................................................................................................................... 12
2.3 Basic Concepts ...................................................................................................... 18
2.3.1 Organization Structure....................................................................................... 18
2.3.2 Financial and Controlling ................................................................................... 19
2.4 Set up Organization Structure - Basic.................................................................... 20
2.4.1 Define Company ................................................................................................ 20
2.4.2 Define Company Code....................................................................................... 20
2.4.3 Assign Company Code to Company.................................................................. 22
2.5 Set up Financial Accounting and Controlling Data - Basic .................................... 23
2.5.1 Define Fiscal Year Variant ................................................................................. 23
2.5.2 Assign Fiscal Year Variant to Company Code .................................................. 24
2.5.3 Define Posting Period Variant............................................................................ 25
2.5.4 Define Open and Close Posting Periods ........................................................... 25
2.5.5 Assign Posting Period Variant to Company Code............................................. 26
2.5.6 Define Chart of Accounts................................................................................... 27
2.5.7 Assign Company Code to Chart of Accounts .................................................... 28
2.5.8 Define Credit Control Area................................................................................. 29
2.5.9 Define Controlling Area...................................................................................... 31
2.5.10 Assign Company Code to Controlling Area ....................................................... 32
2.5.11 Define Profit Center Group ................................................................................ 35
2.5.12 Assign Profit Center Group to Controlling Area................................................. 37
2.5.13 Define Profit Center ........................................................................................... 38
2.5.14 Define Cost Center Group ................................................................................. 41
2.5.15 Define Field Status Variant ................................................................................ 42
2.5.16 Update Field Status Variant.............................................................................. 48
2.5.17 Assign Company Code to Field Status Variant ................................................. 52
2.6 Set up Financial Accounting – General Ledger ..................................................... 53
2.6.1 Summary of G/L Accounts................................................................................. 53
2.6.2 Define Account Group........................................................................................ 54
2.6.3 Define Retained Earning Account...................................................................... 55
2.6.4 Define Retained Earning G/L Account............................................................... 57
2.6.5 Define Cash G/L Account .................................................................................. 59
2.6.6 Define Accounts Receivable G/L Account......................................................... 63

2.6.7 Define Merchandise Inventory G/L Account ...................................................... 66
2.6.8 Define Accounts Payable G/L Account.............................................................. 69
2.6.9 Define Capital Stock G/L Account ..................................................................... 72
2.6.10 Define Dividend G/L Account............................................................................. 75
2.6.11 Define Income Summary G/L Account .............................................................. 78
2.6.12 Define Sales G/L Account.................................................................................. 81
2.6.13 Define Cost of Merchandise Sold G/L Account ................................................. 84
2.6.14 Define GR/IR Clearing Account ......................................................................... 87
2.6.15 Assign Accounts to Transaction BSX ................................................................ 90
2.6.16 Assign Accounts to Transaction WRX............................................................... 92
2.6.17 Assign Accounts to Transaction PRD................................................................ 93
2.6.18 Assign Accounts to Transaction GBB................................................................ 94
2.7 Set up Plant and Storage Locations ...................................................................... 95
2.7.1 Define Plant ....................................................................................................... 95
2.7.2 Check Factory Calendar .................................................................................... 97
2.7.3 Update Plant Factory Calendar to Z1 ................................................................ 99
2.7.4 Assign Plant to Company Code....................................................................... 100
2.7.5 Define Storage Locations ................................................................................ 101
2.8 Set up Material Management - Basic................................................................... 102
2.8.1 Maintain Company Code for Material Management........................................ 102
2.8.2 Define Purchasing Organization...................................................................... 104
2.8.3 Assign Purchasing Organization to Company Code ....................................... 104
2.8.4 Assign Purchasing Organization to Plant ........................................................ 105
2.8.5 Define Purchasing Group ................................................................................ 106
2.8.6 Define T169P Entry for Company Code .......................................................... 107
2.8.7 Define V_159L Entry for Plant ......................................................................... 108
2.8.8 Define FBN1 for Accounting Document Number Range ................................. 110
2.9 Set up Sales and Distribution Organization Structure - Basic ............................. 113
2.9.1 Define Sales Organization ............................................................................... 113
2.9.2 Assign Sales Organization to Company Code ................................................ 115
2.9.3 Define Distribution Channel ............................................................................. 116
2.9.4 Define Distribution Channel ............................................................................. 117
2.9.5 Assign Distribution Channel to Sales Organization ......................................... 118
2.9.6 Define Division................................................................................................. 119
2.9.7 Assign Division to Sales Organization............................................................. 119
2.9.8 Define Sales Area............................................................................................ 120
2.9.9 Define Sales Office .......................................................................................... 123
2.9.10 Assign Sales Office to Sales Area................................................................... 124
2.9.11 Define Sales Group.......................................................................................... 126

2.9.12 Assign Sales Group to Sales Office................................................................. 127
2.10 Set up Sales and Distribution Organization Structure - Plant.............................. 130
2.10.1 Assign Sales Organization and Distribution Channel to Plant........................ 130
2.10.2 Define Shipping Point ...................................................................................... 131
2.10.3 Assign Shipping Point to Plant......................................................................... 136
2.10.4 Define Loading Point........................................................................................ 139
2.10.5 Define Transportation Planning Point.............................................................. 140
2.10.6 Define Shipping Point Determination Logic ..................................................... 142
2.10.7 Consistency Check for Sales and Distribution................................................. 143
2.11 Set up Vendor Master Data.................................................................................. 146
2.11.1 Update Accounts Payable G/L Account as Reconciliation Account for
Customers ...................................................................................................................... 146
2.11.2 Define Vendor Account Group......................................................................... 150
2.11.3 Define Number Range for Vendor Account Group.......................................... 151
2.11.4 Assign Number Range to Vendor Account Group........................................... 152
2.11.5 Define Purchasing Vendor............................................................................... 153
2.11.6 Set Account Determination for Valuation Area ................................................ 156
2.11.7 Maintain Material Type Attributes .................................................................... 157
2.11.8 Assign Item Category to Account .................................................................... 161
2.11.9 Set Purchasing Item Confirmation Key............................................................ 162
2.11.10 Update Purchasing Vendor ......................................................................... 167
2.12 Set up Customer Master Data.............................................................................. 170
2.12.1 Define Customer Account Group..................................................................... 170
2.12.2 Define Number Range for Customer Account Group...................................... 171
2.12.3 Assign Number Range to Customer Account Group....................................... 173
2.12.4 Update Accounts Receivable G/L Account as Reconciliation Account for
Customers ...................................................................................................................... 174
2.12.5 Define Customer.............................................................................................. 177
2.12.6 Define Customer Partners ............................................................................... 186
2.12.7 Update Customer............................................................................................. 192
2.13 Set up Pricing Data .............................................................................................. 196
2.13.1 Overview .......................................................................................................... 196
2.13.2 Define Pricing Procedure Determination ......................................................... 196
2.14 Set up Material Master......................................................................................... 201
2.14.1 Create Material Master .................................................................................... 201
2.14.2 Define Material Master / Plan Storage Locations Relationship ....................... 219
2.14.3 Maintain Material Type Attributes .................................................................... 222
2.15 Receipt – PO with one line................................................................................... 227
2.15.1 Create Purchase Order.................................................................................... 227
2.15.2 Receipt by Purchase Order ............................................................................. 230

2.16 Receipt – PO with two lines ................................................................................. 235
2.16.1 Create Purchase Order.................................................................................... 235
2.16.2 Receipt by Purchase Order ............................................................................. 237
2.17 Set up Sales and Distribution............................................................................... 244
2.17.1 Define Sales Document Type .......................................................................... 244
2.18 Set up Sales and Distribution – Other Configurations ......................................... 244
2.18.1 Configure Field Status ..................................................................................... 244
2.18.2 Define FBN1 for Accounting Document Number Range 49 ............................ 260
2.18.3 Define Item Category Assignment................................................................... 263
2.18.4 Maintain Copy Control for Billing Document.................................................... 264
2.19 Sales – Case 1..................................................................................................... 267
2.19.1 Create Sales Order.......................................................................................... 267
2.20 Sales – Case 2..................................................................................................... 286
2.20.1 Create Sales Order.......................................................................................... 287
2.20.2 Create Outbound Delivery against the Sales Order ........................................ 297
2.20.3 Picking based on Outbound Delivery created for Sales Order........................ 304
2.20.4 Post Goods Issue (PGI) based on Outbound Delivery created for Sales Order
309
2.20.5 Billing................................................................................................................ 315

Material Management Lean Warehouse Management (124): Configuration Guide
© PEA IT SOLUTIONS Page 7 of 319
1 Overview
SAP core ERP solutions include three areas,
• Logistics
• Finance
• Human Resource
Logistics includes a few modules, Material Management (MM), Sales and Distribution (SD),
Production Planning (PP), Warehouse Management (WM), etc.
This configuration guide will focus on MM and WM. It will show how to configure WM and
receive some trading goods to warehouse storage bins.
This configuration guide is a pure configuration guide and I will not explain the relevant SAP
concepts (Company, Company Code, Plant, Storage Type, Purchase Order, Movement Type
, Warehouse, Storage Types, Storage sections, Storage bins, etc etc), you can refer to
Internet or any SAP books for an overview of SAP or any particular modules. If you have no
basic knowledge of SAP, this configuration guide is useless to you.
ERP System Data
This configuration guide is based on a free ERP system provided by Consolut
(www.consolut.com),

Consolut ERP System Access Steps
https://www.consolut.com/en/s/sap-ides-access.html
You can request a user account, and get free support from their forum too. They provide both
web access and SAPGUI access, I strong recommend you use the SAPGUI, it is much more
responsive and less error-prone. To run SAPGUI, you must download the SAP GUI client
software and install on your local PC. In addition, you must configure a new connection (in my
case, I added a new connection “Consolut SAP E62”) based on the configuration data
provided by Consolut.
Acknowledgement
I forever appreciate the generous help from Consolut for providing me the free SAP IDES
(Internet Demonstration and Evaluation System) ERP 6.0. Volker and his team work tirelessly
to make sure all the Consolut IDES users community have a free SAP system to practice.

2 Configuration Guide
2.1 Outline
The configuration guide will be shown based on their configuration sequence in the
subsequent sections.
There are two places where you can access SAP configuration screens,
• SAP menu
• IMG (Implementation Guide) menu
Section 2.2 will show you how to specify SAP menu and IMG menu.
Alternatively, each SAP screen can be accessed via a SAP Transaction Code (“TCODE”).
Please note you must go back to SAP menu in order to execute any SAP TCODE, in other
words, you cannot execute TCODE when you are in IMG menu. To execute a SAP TCODE,
make sure you are in SAP menu,
(after login)

(switch to SAP menu)
Then type the TCODE in the top input box and either press Enter or click the correct sign in
front of the input box,

Each configuration screen, I will provide the follow two access options,the first option is to
access from either SAP menu or IMG menu (“SAP” for SAP menu or “IMG” for IMG menu);
the second option is via the SAP transaction code (TCODE), For some screens, I do not
provide TCODE, you can find out from SAP documents, for certain screens, the only access
option is via TCODE (its SAP path might exist, but I do not know when I compile this
configuration guide), in this case, please make sure you are in SAP menu and execute the
TCODE to access the screen. Example, the following shows how to access the screen for
define a new company code, it is accessed from IMG menu (indicated by IMG) and
alternatively, user can execute the transaction code (TCODE) OX02 to access it.
IMG
TCODE OX02

2.2 Login
Steps
1. Start the SAP Logon
2. Key in Client, User, Password, Language, Enter

3. To access SAP menu

(in my subsequent sections, whenever SAP menu is mentioned, you got to come to here)
4. To access IMG menu
Method 1 (via SAP menu)

Method 2 (via TCODE SPRO)

2.3 Basic Concepts
2.3.1 Organization Structure
The following is a simple diagram to show the relationship of Plants (in Inventory
Management) and Warehouses/Storage Types (in Warehouse Management). I suggest that
you read some online SAP IM/WM material, or simply pick any SAP IM/WM book to get a
good understand of the organization structure in SAP IM/WM. Of course, never forget the
basic Organization structure in MM which is a basic for IM/WM, they include Company,
Company Code, etc etc.

2.3.2 Financial and Controlling
You have to read some non-SAP Financial and Managerial Accounting to have a basic
understanding of Assets, Liabilities, Equities, Ledger, Chart of Accounts, etc etc. Then get
some SAP material (online, books) related to SAP Financial and Controlling. Even though we
are dealing with MM/WM, you have to have at least a basic understanding to configure a most
basic SAP FI/CO data so that our MM/WM can be a workable system!

2.4 Set up Organization Structure - Basic
2.4.1 DefineCompany
IMG
2.4.2 Define Company Code
IMG

2.4.3 Assign Company Code to Company
IMG

2.5 Set up Financial Accounting and Controlling Data
- Basic
2.5.1 DefineFiscal Year Variant
IMG

Save
2.5.2 Assign Fiscal Year Variant to Company Code
IMG

2.5.3 Define Posting Period Variant
IMG
2.5.4 Define Open and Close Posting Periods
IMG

2.5.5 Assign Posting Period Variant to Company Code
IMG

2.5.6 Define Chart of Accounts
IMG

2.5.7 Assign Company Code to Chart of Accounts
IMG

2.5.8 Define Credit Control Area
IMG

Back
Key in ‘Description’, Save

2.5.9 Define Controlling Area
IMG
*the reason why I define Chart of Accounts (CoA) before define Controlling Area, the controlling area has
a field ‘Chart of Accounts’ derived from Company Code/CoA relationship*

2.5.10 Assign Company Code toControlling Area
IMG
(select PS1, click ‘Assignment of company code(s)’

(select PS1, click ‘Activate components/control indicators’)

2.5.11 Define Profit Center Group
IMG

Enter

not over yet, click ‘Lower Level’
2.5.12 AssignProfit Center Groupto Controlling Area
IMG

2.5.13 Define Profit Center
IMG

Enter

Ignore it, keep on pressing Enter

Continue
Keep on pressing Enter, until it exits and the profit center will be saved!
2.5.14 Define Cost Center Group
SAP
Enter

2.5.15 Define Field Status Variant
IMG
Click New button

Select 888, click ‘Field status groups’ to create field status groups for the newly created field status
variant 888
You can specify Field status groups, and click Save, that is it. However, there are 42 SAP standard field
status groups and it takes quite an effort to manually typing them. So I am going to COPY an existing
SAP Field status variant, when I copy it, I also copy all its 42 standard Field status groups.

Select the existing Field status variant 001, and click the Copy as button
Enter the new field status code ‘FSVD’ and its description, then Enter
Copy all

After copy completed, you will be shown this message, it means all the SAP standard 42 field status
variant groups has been copied from the 001 field status variant to my new field status group FSP!
Click Save button again to make sure new record is saved. Then,
Select newly copied Field status variant FSVD, and click ‘Field status groups’

Yes, it has 42 field status groups copied from an existing SAP field status group 001. Actually, you can
modify any of them by double clicking its record.

After double click field status group ‘G001’, you can click any of its subgroup to edit it!
*black color means some fields in this subgroup are NOT supressed; blue black means all its fields are
supressed, i.e. not shown, i.e. not relevant to parent group G001)

This dialog is shown after I click ‘Materials management’ subgroup in previous dialog, you see all its fields
are supressed (that is why its color is black in previous dialog!), you can check its fields status and click
Save button to save it. I did not change anything, just leave them as what they are when copied from SAP
existing Field status group 001.
OK, I had created a new Field status variant FSP
2.5.16 UpdateField Status Variant
IMG

Double click G011 Clearing Account
Double click ‘Additional account assignments’

Update all the Req. Entry to Opt Entry

Save

Save again (make sure it was saved)
The reason I had to updated this Field status group is that later on our clearing account 60000 is assigned
this G011 field status group, when we do ‘Post Goods Receipt’ for the Inbound Delivery, it will give error if
we do not change all the mandatory/required fields of this G011 field status group to optional (or
supressed)!
2.5.17 Assign Company Code to Field Status Variant
IMG

2.6 Set up Financial Accounting – General Ledger
2.6.1 Summary of G/L Accounts
A typical Chart of Accounts of a trading company

I am not going setup all the acccounts, instead, I am going to setup a few important accounts in
each category,
Assets: Cash; Accounts Receivable; Merchandise Inventory
Liabilities: Accounts Payable
Equity: Capital Stock/Retained Earnings/Dividends/Income Summary
Revenues: Sales
Costs and Expenses: Cost of Merchandise Sold
A special account: GR/IR Clearing Account
2.6.2 Define Account Group
IMG

ASST - asset
LIAB - liability
EQUT - equity
SALS - sales
COST – cost and expenses
MISC - miscellaneous
2.6.3 Define Retained Earning Account
IMG

*key in 30000 as account number becoz the account number length for chart of accounts CAD is 5; and
Retained Earning Account belong to Equity category, in previous section, Equity account group (EQUT
account number range is 30000 to 39999*
Ignore it, keep on pressing Enter, after press a few times, when click Save button again, the following
message is shown, means saved already!

2.6.4 Define Retained Earning G/L Account
SAP
Key in G/L Account 30000; Company Code PS1; and click the ‘Create’ button (the samll square button)

Fill in ‘Type/Description’ tab as above.
‘Control Data’ tab.
Click selection button to select a suitable Field status group,

Select G001
2.6.5 Define Cash G/L Account
SAP

Tick ‘Only balances in local crcy’

2.6.6 Define Accounts Receivable G/L Account
SAP

G/L Account 10001; Company Code PS1; click Create

2.6.7 Define Merchandise Inventory G/L Account
SAP

2.6.8 Define Accounts Payable G/L Account
SAP

2.6.9 Define Capital Stock G/L Account
SAP

2.6.10 Define Dividend G/L Account
SAP

2.6.11 Define Income Summary G/L Account
SAP

2.6.12 Define Sales G/L Account
SAP

2.6.13 Define Cost of Merchandise Sold G/L Account
SAP

2.6.14 Define GR/IR Clearing Account
SAP

Fill in ‘Type/Description’ tab as above.

2.6.15 Assign Accounts to Transaction BSX
SAP

Double click ‘Inventory posting BSX’
Key in 10002 (Inventory account), Save

2.6.16 Assign Accounts to Transaction WRX
SAP
Double click ‘GR/IR clearing account WRX’

2.6.17 Assign Accounts to Transaction PRD
SAP
Double

2.6.18 Assign Accounts to Transaction GBB
SAP

2.7 Set up Plant and Storage Locations
2.7.1 Define Plant
IMG

2.7.2 Check Factory Calendar
SAP

No right to add, update, ONLY can View
I wanted to use SG, but cannot since its Factory calendar only up to 2010, now is 2015, so I have to use
an existing one Z1 which up to 2098!

2.7.3 Update PlantFactory Calendar to Z1
IMG
Double click PD1

Factory calendar select Z1, Save
2.7.4 Assign Plant to Company Code
IMG

2.7.5 Define Storage Locations
IMG

2.8 Set up Material Management - Basic
2.8.1 Maintain Company Code forMaterial Management
IMG

*this is what is shown after Save*
* the ‘Pe’ column value depends on which months you configure this, if currrent month is January 2015, you f
and Pe as 1; if current month is February 2015, you fill in 2015 (year) and Pe as 2; …*

2.8.2 DefinePurchasing Organization
IMG
2.8.3 Assign Purchasing Organizationto Company Code
IMG

2.8.4 Assign Purchasing Organization to Plant
IMG

2.8.5 Define Purchasing Group
IMG

2.8.6 Define T169P Entry for Company Code
SAP

2.8.7 Define V_159L Entry for Plant
SAP

2.8.8 Define FBN1 for Accounting Document Number Range
SAP

2.9 Set up Sales and Distribution Organization
Structure - Basic
2.9.1 DefineSales Organization
IMG

2.9.2 AssignSales Organization to Company Code
IMG

2.9.3 Define Distribution Channel
IMG

2.9.4 Define Distribution Channel
IMG

2.9.5 Assign Distribution Channel to Sales Organization
IMG

2.9.6 Define Division
IMG
2.9.7 Assign Division to Sales Organization
IMG

2.9.8 Define Sales Area
IMG

2.9.9 Define Sales Office
IMG

2.9.10 Assign Sales Office to Sales Area
IMG

2.9.11 Define Sales Group
IMG

2.9.12 Assign Sales Group to Sales Office
IMG

2.10 Set up Sales and Distribution Organization
Structure - Plant
2.10.1 AssignSales Organization and Distribution Channel
to Plant
IMG

2.10.2 Define Shipping Point
IMG

2.10.3 Assign Shipping Point to Plant
IMG
Double click plant code PD1

`
Select SPS1
Save

2.10.4 Define Loading Point
IMG

2.10.5 Define Transportation Planning Point
IMG

CoCd: PS1

2.10.6 Define Shipping Point Determination Logic
SAP

2.10.7 Consistency Check for Sales and Distribution
IMG

*I AM ACTUALLY HERE*

2.11 Set up Vendor Master Data
2.11.1 Update Accounts Payable G/L Account as
Reconciliation Account for Customers
SAP
G/L Account 20000; Company Code PS1; click Change

Select the ‘Recon.account for acct type’; deselect ‘Only balance in local crcy’

Deselect ‘Post automatically only’

2.11.2 DefineVendor Account Group
IMG

2.11.3 DefineNumber Range forVendor Account Group
IMG

So, we defined a number range called ‘PE’, whose range is 000 00 50 000 to 000 00 59 999
(remember Save the new number range you define when exit from this dialog)
BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so
I decided to use an existing number range ‘PZ’ since it has a lot of numbers left!
2.11.4 Assign Number Range to Vendor Account Group
IMG

2.11.5 DefinePurchasing Vendor
SAP

Enter

Hurray! a new purchasing vendor 7 000 000 016 has been created!

2.11.6 SetAccount Determination for Valuation Area
IMG

2.11.7 Maintain Material Type Attributes
IMG
Select HAWA, click ‘Quantity/value updating’
Click Position
(ignore the above warning when click Position, click it another time to force it through)

Tick both ‘Qty updat..’ and ‘Value Upd..’, Save
I MADE A MISTAKE, I THOUGHT THAT MY TWO MATERIAL MASTERS,
PEA1-10-100
PEA1-10-200
MATERIAL TYPE ARE HAWA since I created them as Trading Goods, however, when I checked
their database table MARA, I found that their MATERIAL TYPE is NOT HAWA, instead
BAWA, this is what I found out,

Here you go, the column MTART means Material Type, their values are BAWA, not HAWA, so I define
for BAWA material type attribute again,

Select BAWA record, click ‘Quantity/value updating’
Click Position, got the bottom warning message, ignore, continue click Position

Tick both ‘Qtu updati..’ and ‘Value Upd…’, Save
2.11.8 Assign Item Category to Account
IMG

2.11.9 Set Purchasing Item Confirmation Key
IMG

Select ZPEA, click ‘Confirmation sequence’
I faced strange error (I cannot use 1 as Sequence number, I changed to other nubmers 2, 3, 4…also did

not work, I gave up create a new confirmation control key ZPEA, instead, I copied from an existing one
IWMS (looks like this one was created for WMS receipt)
Select IWMS, Copy As
Enter

Now, check its copied confirmation sequence
You will find this copied confirmation contro key PE1 actually uses sequence 1 (wired that I could not use
1 for that new confirmation control key ZPEA, forget ZPEA, my confirmation control key is ZPE1
I updated its description to ‘Inbound Delivery PEA’ to distinguish it from the IWMS description.

2.11.10 Update Purchasing Vendor
SAP
Enter

2.12 Set up Customer Master Data
2.12.1 Define Customer Account Group
IMG

2.12.2 Define Number Range for Customer Account Group
IMG

So, we defined a number range called ‘Ps’, whose range is 000 00 50 000 to 000 00 59 999
(remember Save the new number range you define when exit from this dialog)
BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so
I decided to use an existing number range ‘03’ since it has a lot of numbers left!

2.12.3 Assign Number Range to Customer Account Group
IMG

2.12.4 Update Accounts Receivable G/L Account as
Reconciliation Account for Customers
SAP
G/L Account 10001; Company Code PS1; click Change

Select the ‘Recon.account for acct type’; deselect ‘Only balance in local crcy’

Deselect ‘Post automatically only’

2.12.5 Define Customer
SAP

Received the ‘Fill in all required entry fields’ error, fill in 10001 (Account Receivable) G/L account as its
Recon. Acct, Save

Hurray! a new customer 1 000 000 041 has been created!

2.12.6 Define Customer Partners
IMG
Double click
‘New Entries’

Select ZDPD, click ‘Partner Functions in Procedure’
‘New Entries’

Double click

Ignore warning, keep on press Enter, until it is saved.

2.12.7 Update Customer
SAP
Click ‘Sales Area Data’

For the PF column, you can click its selection box to get the list of Partner Functions defined for the
account group of our customer 1 000 000 014,

2.13 Set up Pricing Data
2.13.1 Overview
Set up Pricing determination for Sales and Distribution involves a few steps and it is relatively
complicated, so I chose the short-cut, copy from an existing one (please make sure you copy
a less complex one, otherwise, when you registers sales order, you might not be able to go
through). In future, I will try to configure a new Pricing procedure determination logic.
2.13.2 Define Pricing Procedure Determination
IMG
Copy As
Enter

Later, after I tried to create sales order, I was facing a few issue because of this pricing logic, so I came
back and updated it as above (change ‘PriPr.’ to ZXYZ00, clear field ‘CTyp’), Save

2.14 Set up Material Master
2.14.1 Create Material Master
SAP
Click ‘Org.Levels’

Plant ‘PD1’, Stor.Location blank; click ‘Select Views(s)’

Click ‘Org.Levels’

Follow the same steps create another material master PS1-TT-200

2.14.2 Define Material Master / Plan Storage Locations
Relationship
SAP

Fill in Material, Plant.., Enter

Enter

2.14.3 Maintain Material Type Attributes
IMG
Before maintain material types, you must know what are the material types of the material masters
defined.

Their material type is SPTG
Let us now define its attributes,

Select SPTG, click Quantity/value updating
Double click Position, ignore the warning message, just keep on clicking it

Tick both ‘Qty upadi’, ‘Value Upd..’, Save

2.15 Receipt – PO with one line
2.15.1 Create Purchase Order
SAP
Enter
Purch.Org.,Purch.Group,Company Code,Enter

Key material, qty, etc, Enter
Save

New PO 45 000 178 88 was successfully created!

2.15.2 Receipt by Purchase Order
SAP
Enter
I was doing the posting on 2 March 2015, but when I posted, it gave error say “Posting only possible in
periods 2015/02 and 2015/01 in company code PS1“, instead of resolved this, i purposely updated their
Document Date/Posting Date to 2 February 2015

Post

Yeah! I had done it, the material document 5 000 020 382 was generated!
Let us check our MM inventory,

And check the material document,

Click ‘Accounting Document’
Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.

2.16 Receipt – PO with two lines
2.16.1 Create Purchase Order
SAP
Enter
Purch.Org.,Purch.Group,Company Code,Enter

Key material, qty, etc, Enter
Save

New PO 45 000 178 96 was successfully created!
2.16.2 Receipt by Purchase Order
SAP

Enter
I was doing the posting on 2 March 2015, but when I posted, it gave error say “Posting only possible in
periods 2015/02 and 2015/01 in company code PS1“, instead of resolved this, i purposely updated their
Document Date/Posting Date to 2 February 2015

Post

Yeah! I had done it, the material document 5 000 020 385 was generated!
Let us check our MM inventory,

And check the material document,

Click ‘Accounting Document’
Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.

2.17 Set up Sales and Distribution
2.17.1 Define Sales Document Type
SAP
2.18 Set up Sales and Distribution – Other
Configurations
Step1. Create sales order
Step2. Create a delivery
Step3. Create a billing document
2.18.1 Configure Field Status
SAP

Doube click ‘Field selection (Enjoy)’

Then maintain account,

Note ‘Field Status Group’ is G011
IMG

Double click G011 Clearing Account

Double click ‘General Data’

Update all the Req. Entry to Opt Entry, Save
Double click G011 again
Click ‘Additional account assignments’

Update all fields to be Opt.Entry, Save

Click ‘Payment transactions’

Update all fields to Opt.Entry, Save

Click Assset Accounting
Update all to Opt.Entry, Back (not save this time)
Click Taxes

Update all to Opt.Entry, Back
Click Foreign payments
Update all to Opt.entry, back
Click Consolidation

Update all to Opt.entry, Back
Click Real..
Update all to Opt.entry, back
Click Financial…

Update all to Opt.entry. Save

2.18.2 Define FBN1 for Accounting Document Number
Range 49
SAP
Click Insert Line + button

2.18.3 Define Item Category Assignment
SAP

2.18.4 Maintain Copy Control for Billing Document
IMG

OR – our sales order type (normal order)
Select the OR record, click Item

Click Display->Change button
Why I specify Item Category as TAN? Refer to following ItCa field in our sales order registered.

2.19 Sales – Case 1
*I did not really note down all the steps of this Case 1, I encountered a lot of errors and I had
to go back and forth to do some configurations, nevertheless, I keep this case as the first
case for reference*
2.19.1 Create Sales Order
SAP

Key in Sold-To Party,Ship-To Party, Enter
Key in Material, Order Quantity, Plnt, Enter

Error
Key in Amount, Enter
Error again
Save

Received this error

Click ‘Complete Data’ (at least we know which data are missing), it will handle ‘Incoterms’ by default

Key in COD, Enter

Enter
After come back, Select ‘Terms of Payment’, click ‘Complete Data

Enter

Back

Select ‘Gross weight’, click ‘Complete Data’

Enter

Back

Select ‘Pricing’, ‘Complete Data’
Do not key in anything, Click ‘Update’

Double click B Carry out new pricing
Back

Pricing still got error, edit it again
Enter
Enter
Failed here.

Check inventory,

Yes, 5 pieces are gone!

Click Documents Flow

Double click Goods issue:..
2.20 Sales – Case 2
Step 3. Pick Confirmation
Step 4. Post Issue

2.20.1 Create Sales Order
SAP
Sold-To Party, Ship-To Party, Enter

Material, Order Quantity, Plnt, Enter
Ignore error, Save

These are errors in the current Sales Order, click one by one to fix them, click ‘Intercoms’
Enter

Back
Click ‘Terms..’

Enter
Back
Click ‘Gross weight’

Enter
Back
Click Pricing

Enter
Back
Click Gross weight
Enter

Back
Click Pricing
Enter

Back
Save

Hurray! Sales Oder 128 23 was successfully created.
Let us check the currrent PS1-TT-100 and PS1-TT-200 inventory after the sales order is created.

As you can see, the Sales order does not affect the stock, PS1-TT-100 has 95 pieces (5 pieces was
picked by the Case 1 Sales order) at storage location 1000, and 1 piece at storage location 2000;
PS1-TT-200 has 500 pieces at storage location 3000.
2.20.2 Create Outbound Delivery against the Sales Order
SAP

Enter

Back
Go back to edit this sales order,

Update the ‘First date’ for both item lines to current date (today is 4 Mar 2015)

Come back again to create Outboud Delivery for the updated Sales Order 128 23.

Just click Save

Wow, the Outbound Delivery 800 155 23 has been successfully created for our Sales Order 128 23!

2.20.3 Picking based on Outbound Delivery created for Sales
Order
SAP
Specify picking stock batches, both PS1-TT-100 and PS1-TT-200 are batch managed, you can check
their existing inventory for their batches, or click the selection button in their Batch field to search for
available batches.
Specify Picked Qty.

Save

Picking is done.

Let us check the inventory now,
Looks like still no change.
Let me check inventory with another dialog,

Looks like also no change!
2.20.4 Post Goods Issue (PGI) based on Outbound Delivery
created for Sales Order
SAP

Key in Outbound Delivery, Enter
I have to key in a past date for Actual GI date (my posting periods insisted must be in Jan or Feb 2015,
even though now is Mar 2015, I will look into this in future case, but for the moment, I just use a past date
to pass this Posting.
Post Goods Issue

Back after receive this error
I forgot to specify the Storage Location, key in them.
Post Goods Issue (try my luck again)

Hurray, it is finally done!

Let us check their inventory now,
You see, their stock are reduced by 10 each!
You can even check all the documents related to our original Sales Order,

Key in Order, click ‘Display document flow’ button.

You see, we have a Standard Order 128 23 which is being processed (??, maybe got billing/invoice). It
also says there is corresponding Delivery Order 800 155 23 created, which is completed; It also says that
the system created a Picking request 20150304 which is completed to; finally there is a GD goods issue
document 49 000 087 63 created, who is completed too.
2.20.5 Billing
SAP

Billing Type, Billing Date, Document (Sales Order)
Why I select Billing Type as BEV Invoice? Refer to section 2.18.4

Our billing document900 367 59 got error when decide account, never mind, just take a look at the Billing
Document content,

Enter

Click Accounting
Too bad, the account cannot be determined (maybe I should created a sub-ledger for customer?)

SAP Configuration Guide for Functional Modules (Based on IDES)

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