The document describes the key functions of an applicant tracking system: 1. It allows hiring managers to create job requirements, publish openings, and add candidates to a shortlist. 2. Interviewers and test coordinators can be assigned to candidates and conduct interviews/tests before providing feedback scores. 3. HR managers can view candidate profiles, make job offers, and track the recruitment process from start to finish.

1. Using EmpXtrack
Applicant Tracking
Module

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The Applicant Tracking System allows you to manage recruitment in your organization. With
Applicant Tracking module, you can:
• Create Job Requirements and publish them for internal and / or external candidates
• Add candidates to shortlist and assign Test and Interview to Candidates.
• Fill the interview and test scores and make job offers
The users of the module are:
• HR Manager
• Interviewer
• Test Coordinator
• Candidates
Users and Functionalities of Applicant Tracking Module

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To create a job requirement, you need to:
1. Log in as Terri Osborne (HR Manager).
2. Go to Manage >> Recruitment >> Applicant tracking and then click Create new
request.
Continued….
Create a Job Requirement

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The Create new request page appears.
3. Fill the form and select External candidate option if you want to make this job available
to external candidates.
4. Click Create. The Job is successfully created.
Create a Job Requirement

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You should publish the jobs for both internal and external candidates before candidates can apply on it.
To publish the job that you have created, you need to:
1. Go to Manage >> Recruitment >> Applicant tracking.
On the View open requests tab of Applicant Tracking page, click on the Actions icon for the job that you
want to publish and the select Publish job option.
Continued…
Publish the Job

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The Publish job request page appears. The page displays the sample text in each field and a select button to allow
selection/ deselection of that field in the published page.
2. Deselect the checkboxes for the fields that are not required on the published job vacancy. You don’t need to fill details in
those fields.
3. Fill the form and click Publish.
The form will be published to internal candidates and also to external candidates if you had selected External candidate
option while creating the job.
Publish the Job

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You can assign different interviewers and test coordinators to different candidates for the same job.
To assign test and interview to candidates, you need to:
1. Log in to the system as HR Manager.
2. Go to Manage >> Recruitment >> Applicant tracking.
3. Click on the Actions icon for the job for which you want to shortlist candidates. Select Manage candidates option from
the menu that appears. The Manage candidates page appears.
4. Click Add More Candidate To Shortlist to select candidates and add to the list of shortlisted candidates.
5. Select candidates and then click Assign Interview/Test to Multiple Candidates to assign interview or /and test dates
to the selected candidates.
Add Candidates to Shortlist and Assign Test and Interview to
Candidates

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Add Candidates to Shortlist and Assign Test and Interview to
Candidates
The Assign Tests and
Interviews page appears.
6. Select Test option from the
Assign field to assign Test to
the candidate(s), select
Interview option to assign
Interview or select Both
option to assign both test and
interview to the selected
candidate(s).
7. Fill the Test/ Interview details
and click Submit.
The form will be sent to the Test
and interview coordinators that
you have specified in the form to
conduct test and interview and fill
the respective scores.
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Test / Interview Candidates and Provide Feedback
To conduct test or interview
candidates, you need to:
1. Log in as test or interview
coordinator and click on the
View button of the Recruitment
message that you get on the
Activities List >> Received
page.
2. Click View Profile link for the
candidates on the
Test/Interview Details page
that appears to view the
candidate’s resume.
3. Conduct Test/ interview offline.
4. Click Input Test Feedback link
to add test scores to the system
and/ or click Input Interview
Feedback link to input interview
feedback scores for the
candidate.
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To make a job offer to a candidate, you need to:
1. Log in to the system as HR Manager and go to Manage >> Recruitment >> Applicant tracking.
2. Click on the Actions icon for the job that you want to offer to the candidates. Select Manage candidates option from
the menu that appears. The Manage candidates page appears.
3. Click Actions button corresponding to the candidate to whom you want to offer job and select Make offer option.
4. Fill offer details on the Make offer page that appears. The job is successfully offered to the employee.
Make Job Offer

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