The second presentation about ePortfolios for NUML, Islamabad, Pakistan, December 12, 2018. This presentation focuses on the "e" part of ePortfolios: online tools and mobile apps.

1. Is the Future of
ePortfolio Development
in your pocket?
planning/goal setting,
capturing the moment,
reflecting on change over time
Dr. Helen Barrett
electronicportfolios.org
Twitter: @eportfolios
Supporting Reflection
with Online and Mobile
Apps for Android devices
https://goo.gl/qMfegM

2. Key Concepts – ”How?”
• Planning Process
– Digital Artefact Storage (Collection)
– Workspace portfolio (Reflection)
– Showcase portfolio (Presentation)
• Digital Tools for ePortfolios
– Gsuite Google Sites (Demo)
– WordPress (Demo)
– Mahara (Demo)
– Apps for Smartphones

3. Resources
• https://sites.google.com/site/mportfolios/
(resources & links on mobile portfolios)
• http://electronicportfolios.org/
(my website)
• https://sites.google.com/site/reflection4learning/
• sites.google.com/site/
pkeportfolios/ (our site)
https://goo.gl/qMfegM

4. Context
Why
ePortfolios
Now?

5. Why Mobile is a Must
• Kids today are captivated by the personalization and
socialization of online tools--the ability to build
large networks of friends; share their thoughts,
feelings, and goals; and communicate as they wish.
…And not only is it possible, it's possible anytime
and anywhere, via a plethora of devices and widely
available cellular and WiFi networks.
• -- Mary McCaffrey “Why Mobile is a Must” T.H.E. Journal
http://thejournal.com/articles/2011/02/08/why-mobile-is-a-must.aspx

6. Why Mobile is a Must
• The upshot is, these digital natives now have in
their hands the tools to shape their own education
in once unimagined ways. They have the ability to
interact with other learners at their convenience,
with differences in time and place presenting no
hurdle. They can research, on the spot, any topic of
interest. And they can capture the
moment, whether it's in a picture, a
video, or a blog entry.
• -- Mary McCaffrey “Why Mobile is a Must” T.H.E. Journal
http://thejournal.com/articles/2011/02/08/why-mobile-is-a-must.aspx

7. Think-Pair-Share
• Think about how you use technology today
and how your students use technology.
– What is your most-used software? Website?
– What tools/websites do most of your students
use?
– How could we use the skills gained from using
those tools/websites to build ePortfolios?
– Write down your questions about the
tools/websites that could be used to create
ePortfolios.

8. HOW?

9. Dual Skill Development
Students
• Collecting/ Digitizing
• Selecting/ Organizing
• Reflecting
• Goal-Setting
• Presenting
Teacher/Faculty/Mentor
• Pedagogy – Facilitate
portfolio processes
• Role of Reflection
• Assessment/ Feedback
• Model own Portfolio
Learning
+ Technology Skills
Portfolio Skills

10. Technology Skills
• File Management Skills (i.e., naming files, organizing in
folders, able to move and copy files, search and find files
on a network folder or a hard drive)
• Using a Web Browser and E-Mail Program, including
attaching files
• Common tools used for constructing portfolio artifacts
(i.e., word processing, concept mapping, spreadsheet,
presentation software)
• Converting artifacts into digital format (i.e., scanning
images, taking photos with a digital camera, recording
audio, digitizing video) OR transferring from smartphone
• Using the specific software being used to construct the
workspace and showcase portfolios

11. Roadmap to ePortfolio
Implementation Planning
• Planning Page in website:
https://sites.google.com/site/
pkeportfolios/planning
• Questions to ask at each
stage
A. Getting ready
B. Levels of ePortfolio
development
C. Implementation

12. Planning Process Questions:
A. Getting Ready
1. Are you ready? Do you have the essential
technology resources & skills?
2. What are your incentives? What are the
benefits of developing portfolios? “Why?”
3. What is your vision for implementing
portfolios? Use vision to communicate.
4. Who are the stakeholders*? How will you
communicate with them?
* Students, faculty, administrators, etc.

13. Planning Process Questions:
B. Levels of ePortfolio Development
5.1 How will you capture the learning, develop
digital artefacts and where will you store them?
[Level 1 Portfolio: Storage]
5.2 How will your students set goals, reflect on their
learning and create a reflective journal as part of a
personal learning record or working portfolio?
[Level 2 Portfolio: Workspace]
5.3 How will your students create a showcase
portfolio, reflecting on growth over time and setting
new learning goals? [Level 3 Portfolio: Showcase]

14. Planning Process Questions:
C. Implementation
• 6. What is your professional development plan
for helping faculty facilitate the portfolio
development process? What about students’ skill
development?
• 7. What resources & assistance do you need?
What are your challenges & barriers? What tools
are you going to use?
• 8.1 How will you use these portfolios for
formative and summative assessment?
• 8.2 How will you evaluate your progress? What
are your expectations, targets, timeline?

15. http://electronicportfolios.org/eportfolios/index.html

16. 1. Purpose
• Purpose. Decide on the purpose for the
portfolio. What are you trying to show with
this portfolio? Are there outcomes, goals, or
standards that are being demonstrated with
this portfolio?

17. 1 paragraph!
What is your
“elevator
Speech”
describing your
Vision for
ePortfolios?

18. A California School District Vision
• Electronic portfolios foster
meaningful learning by allowing all
students to evaluate their growth
over time, to share their
achievements and strengths with
others, and to improve their own
skills through reflection and goal
setting.

19. From Mead School District’s Student
Portfolio Handbook:
Remember, you are telling us a
story, and not just any story.
Your portfolio is meant to be
your story of your life over the
last four years as well as the
story of where your life might
be going during the next four
years: tell it with pride!

20. Hands-on Activity & Reflection
• What is your purpose
(Why?) for
implementing
ePortfolios in your
class/program this year?
• How will you help
students showcase their
learning with their
ePortfolios? When? To
whom?

21. 2. Collection/Classification
• What artifacts will you include in your
portfolio? How will you classify these entries?
• Students: convert all attached artifacts into
web-compatible formats (JPEG or PDF)

22. Level 1 - Collection
Google Drive

23. Share
What are strategies
to create digital
artifacts integrated
into the curriculum?
Create assignments
that result in digital
documents.
Audio, Video,
Images, Text
Google Drive

24. Think Digital
• Paper --> Word processing --> PDF
• Slide Show --> Presentation --> PDF
• Camera --> Picture --> Digital Image
• Audio Tape --> MP3 audio file
• Video Tape --> Video file/online video
• Journal --> Online journal/blog
One of the most powerful elements of an online portfolio 

25. Types of Artefacts
Activity
Writing
Speaking
Presentations
Lesson Plans
Teaching lessons
Providing Feedback
Evaluating student work
Self-Reflection
Professional growth
Technology/Evidence
• WP Docs/PDFs
• Audio or video file
• Slides/Presentations/PDFs
• Doc/Spreadsheet/PDF
• Video Recording/photos
• Online feedback/comments
• Rubrics/scoring examples
• Reflective journal/blog
• Feedback from admin/peers
(recorded/scanned)
Most common file types

26. Hands-on Activity & Reflection
• What type of digital
artifacts will your
students create
throughout the
year?
• How will your
students store their
work online?

28. 3. Reflection.
• Reflection is the heart and soul of a portfolio.
Reflection provides the rationale for why
these artifacts represent achievement of a
particular outcome, goal or standard. Blog
entries provide an opportunity for reflection
"in the present tense" or "reflection in action."

29. Level 2: Primary Purpose: Learning/Reflection
A Reflective
Journal

30. Students Reflect – During
– Dr. Barrett's Google Site on Reflection for Learning)
– Students: Write a journal entry with a reflection on
each learning activity or artifact (what is the context
in which this artifact was developed? What did you
learn?).
– Students: Add your own
classification using Tags
– Students: Add appropriate
artifacts (through hyperlinks)
or as an attachment to the
journal entry.

31. Hands-on Activity & Reflection
• Create a “template” for
reflecting on an
artifact. How will you
help your students
reflect on their work in
their journal/blogs?
• Share resources to
support student
reflection and goal-
setting (prompts, etc.)

32. 4. Connection/Interaction/
Dialogue/Feedback.
• This stage provides an opportunity for
interaction and feedback on the work
posted in the portfolio.
– provide feedback on the work posted in the
ePortfolio/blog entries. Guidelines should
be provided to support more effective
feedback.
• REPEAT steps 3-4 for each learning
activity or artifact, including updating
goals when appropriate.

33. Hands-on Activity & Reflection
• When and how will
your students receive
feedback on their work
in their journals?
• What type of resources
could you share to
support student
commenting (prompts,
etc.)

34. Types of Reflection
Working Portfolio/Blog:
• Future – Goal Setting
• Present – Self-Assessment on artefacts
OR learning experiences
Showcase Portfolio
• Past/Future – Metacognition
(thinking about thinking/ learning)
tied to a collection of evidence

35. Structure of ePortfolio Types
• Portfolio as Process/
Workspace
– Organization:
Chronological –
Documenting growth over
time for both internal and
external audiences
– Primary Purpose:
Learning or Reflection
– Reflection: immediate
focus on artifact or learning
experience
• Portfolio as Product/
Showcase
– Organization:
Thematic – Documenting
achievement of Standards, Goals
or Learning Outcomes for
primarily external audiences
– Primary Purpose:
Accountability or Employment or
Showcase
– Reflection: retrospective
focus on Standards, Goals or
Learning Outcomes (Themes)
Blog - journal website

36. Level 3: Primary Purpose: Showcase/Accountability
Level 3:
Showcase
Portfolio
Pages organized thematically
with rationale

37. 5. Summative
Reflection/Selection/Evaluation.
• At the end of a course (or program),
students would write a reflection that
looks back over the course (or
program) and provides a
meta-analysis of the
learning experience as
represented in the
reflections stored in the
blog/journal entries.

38. 6. Presentation/Publishing
• The portfolio developer decides what parts of the
portfolio are to be made public.
– Student: Create a set of pages that highlight the best
components of the portfolio, linking to specific entries
in the blog. Add the
evidence (through hyperlinks to blog entries or artifacts)
to the appropriate sub-pages in the portfolio.

39. Students Reflect - After
– Students: Review the blog/journal entries for that
category, and write a "retrospective reflection"
about the learning represented in the artifacts,
selecting one or two examples that best represent
achievement.
– Students: Prepare a Page for each Outcome, Goal
or Standard, and link to the selected
"best" blog entries, writing a reflection
on each page (by outcome/goal/standard)
which should also have the artifact
attached or linked.

40. Students Organize Showcase
Portfolio
– Students: Create an Introduction page, which
should contain an overview of the portfolio. It
serves as a “letter to the reader” and provides an
explanation of the overall goals of the portfolio.
Provide links to other pages developed
in the portfolio.
Advertise this Introduction
page as the initial access
point in your portfolio.
– Students: Create a page with
Future Learning Goals
(reflection in the future tense).

41. Hands-on Activity & Reflection
• When and how will
your students prepare
to share their best
work with faculty or
employers?
• What type of resources
could you share to
support student
showcase portfolios?

42. Sample Timeline
42
Sept Oct Nov Dec Jan Feb Mar Apr May
Level 1 X X X X X X X X X
Level 2 X X X X X X X X
Level 3 ? XX
Level 1: Collection
Level 2: Collection + Reflection
Level 3: Selection + Presentation

43. Questions?

44. Digital Tools?
Expressive vs.
Structured Models

45. ePortfolio “Mash-up”
ePortfolio “Mash-up”
Small pieces, loosely joined
Lifetime Personal
Web Space

46. ePortfolio Technology over Time
Storage
• 1991: Desktop
• 1996: CD-R
• 2001: Internet
• 2005: DVD-R
• 2006: Pocket Tech
(PDAs, Flash drives)
• 2007: Web 2.0 sites
• 2010: Mobile + Cloud
(Smart Phones, Tablets)
• What’s Next?
Software
• Common tools
– Office & PDF
– HTML Editors
• Customized Systems
– Online data bases
– Work Flow Management
– Assessment Management
• Interoperability (currently
in “silos”)

47. Categories of ePortfolio Tools
http://electronicportfolios.org/categories.html
1. Common Desktop Tools
2. Static Web Services
3. Interactive Web 2.0 Services
4. Server-based Software
5. Hosted ePortfolio Services
6. Hosted Assessment Management Systems
7. Mobile Apps
Comparison of Free Tools by purpose:
http://electronicportfolios.org/eportfolios/tools.html

48. Categories of ePortfolio Tools
http://electronicportfolios.org/categories.html

49. Free ePortfolio Tools
• WordPress (open source) / EduBlogs/ KidBlogs
• G Suite (GoogleApps for Education):
Drive/Docs/Sites/Blogger
• Mobile Apps with supporting websites
• Generic Web 2.0 Tools, blogs, including
Weebly/Yola/Wix
• Mahara Open Source ePortfolio: hosted or
own server
http://electronicportfolios.org/eportfolios/tools.html

50. Multiple Purposes of
ePortfolios in Education
–Learning/ Process/ Planning
–Marketing/ Showcase/ Employment
–Assessment/ Accountability
"The Blind Men and the Elephant”
by John Godfrey Saxe

51. Matching Portfolio Purpose to
Portfolio Tools
Purposes Strategies
Processes
Tools
Learning/Process
Projects
Collection
Reflection
Capture Experience
Journal/Blog
Productivity Tools
Mobile tools?
Showcase/
Employment/
College
Selection
Presentation
Website/Wiki/Soc
ial Network
Assessment/
Accountability
Evaluation (Self &
Teacher) Evidence
w/Rubrics
Database
Excel

52. ePortfolio designs/strategies for
different purposes
• Learning Portfolios
–Organized chronologically
–Focus of Reflection:
Learning Activities &
Artifacts
–Tools: Reflective Journal (blog)
–Faculty/peer role: Feedback on
artifacts and reflection

53. ePortfolio designs/strategies for
different purposes
• Assessment/Accountability Portfolios
(Summative assessment)
–Organized thematically (outcomes, goals
or standards)
–Focus of Reflection: Achievement of
Standards (rationale)
–Tools: Assessment system
with data from scoring rubrics
–Faculty role: Evaluation

54. ePortfolio designs/strategies for
different purposes
 Showcase Portfolios
(Employment, Self-marketing)
 Organized thematically
(position requirements)
 Focus of Reflection:
Suitability for position
 Tools: Choice of portfolio
owner – personalized web
pages – digital footprint
 Personal online branding

55. Why Web 2.0?
Access from Anywhere!
Interactivity!
Engagement!
Lifelong Skills!
Mostly FREE!
All you need is an <EMBED> Code

56. • Showcase Portfolio:
– Create Google Site
organized thematically
• Storage:
– Google Drive
– All stored on Google
servers in the cloud
Generic Tools for ePortfolios
• Workspace Portfolio:
– Create documents
– Presentations
– Spreadsheets
– Drawings
– Store images, videos
– Reflective journal: Blogger
DEMO

57. Source: http://electronicportfolios.com/google/
Google Apps ePortfolio Workflow

58. Generic Tools for ePortfolios
(open source blogging tool)
• Workspace Portfolio:
– Create reflective journal
– Organized chronologically
– Link to artifacts
• Storage:
– Attachments or other storage site
(with hyperlinks)
• Showcase Portfolio:
– Create WordPress pages
organized thematically
Maintain on server or
use wordpress.com
DEMO

59. Turning Blog Entries into Showcase
Portfolios
• Tags, Tags, Tags
– Key words
– Review and select via specific tags
– Create links by tag
http://yourblog.edublogs.org/tag/yourtag
• Pages
– Create page for each thematic element of
showcase portfolio
– Identify specific blog entries to highlight per
element.

60. Mahara
• Open Source software created for ePortfolios
in education
• Includes journal (blog) – embed any entry as
artifact in showcase pages
• Create groups for collaboration
• Create showcase pages/collections
• Maintain on own server
• Links/integrates with Moodle

61. Why Mahara?
• student-created, student-controlled sharing
• students get to publish their best evidence of
learning
• ePortfolio builds thought their school career
• students can give and receive peer feedback
• Mahara is a community
https://michiganmoodle.dearbornschools.org/teaching/eportfolios-what-is-the-best-tool-to-use/

62. The Mahara Workflow (GRAPE)
• Gather - collect and upload work to Mahara
• Reflect - metacognitive analysis of work and
write journals
• Arrange - organize curated work on a page
• Publish - showcase and share pages with
groups
• Explore - browse other users' pages, give and
receive feedback
https://michiganmoodle.dearbornschools.org/teaching/eportfolios-what-is-the-best-tool-to-use/

63. Mobile Touch:
A Guide to Implementing Mobile E-learning in Your Organisation

64. Mobile Web is becoming the
Personal Learning Environment
of the “Net Generation”
Learning that is…
oSocial and Participatory
oLifelong and Life Wide
oIncreasingly Self-Directed
oMotivating and Engaging
o… and Online all the time!

65. APPS
Software to support ePortfolio
Development

66. More Effective Use of Mobiles =
+
Mobile Devices
Accounts in
the Cloud
Apps 
Gsuite? WordPress?
Mahara?

67. Self-Regulated Learning
Abrami, P., et. al. (2008), Encouraging self-regulated learning through
electronic portfolios. Canadian Journal of Learning and Technology, V34(3) Fall
2008. http://www.cjlt.ca/index.php/cjlt/article/viewArticle/507/238

68. Learning/Reflection Cycle
blog
websiteSo What?
Why?
(double-loop learning)
Now
What?
What?

69. Handout

70. mPortfolios (Apps without icons)

71. E-Portfolio Components
< Multiple Portfolios for
Multiple Purposes
-Celebrating Learning
-Personal Planning
-Transition/entry to courses
-Employment applications
-Accountability/Assessment
< Multiple Tools to Support
Processes
-Capturing & storing evidence
-Reflecting
-Giving & receiving feedback
-Planning & setting goals
-Collaborating
-Presenting to an audience
< Digital Repository
(Becta, 2007; JISC, 2008)

72. What functions can be achieved with mobile
devices for each of these processes?
• Capturing & storing evidence - this evidence of learning can be in the
form of text, images, audio or video
• Reflecting - “the heart and soul of a portfolio” - this reflection could
be captured in real time in different formats: writing, voice capture
(and voice-to-text conversion), video capture and digital stories
• Giving & receiving feedback - one of the most effective uses of a
portfolio is to review a learner’s work and providing feedback for
improvement
• Planning & setting goals - a very important part of the portfolio
process is personal development planning and setting goals for
achievement
• Collaborating - learning is a social activity - technology provides new
forms of collaboration
• Presenting to an audience - at specific points in the learning process,
a learner may put together a presentation of their learning outcomes
for an audience, either real or virtual
JISC, 2008. Effective Practices with e-Portfolios

73. Planning & Setting Goals
Giving & Receiving Feedback
Mobile Apps + WebsitePlanning Doing
Reflecting

74. Reflection with WordPress App

75. Post to from Mobile
Phones
• Send email to pre-arranged email address
• Blogger App (free)
• BlogPress iOS app ($2.99)
• Blogger Mobile & send SMS

76. CAPTURE THE
MOMENT
With iOS
(iPod Touch,
iPhone, iPad)
Text
Images
Audio
Video Doing

77. Twitter
micro-blogging
“tiny bursts of learning”

78. JotNot Scanner Pro ($.99)
• Send the image
directly via email
or upload it to
cloud storage
services including
Evernote, Box.net,
Dropbox, or
Google Docs. (not
with free version)
• Scan Multi-
page
documents
• Remove
Shadows &
Noise
• Save as PDF
• Email, Fax and
Share your
Scans

79. Android Versions
• Dragon Remote
Microphone
– Dragon Speech
Recognition
Speech recognition is built
into Android OS
• CMC Image Scanner
• MD Scan
Use camera to create PDF
or JPEG for fax or
transfer to storage sites

80. AudioBoo.fm
• a mobile & web
platform that
effortlessly allows
you to record and
upload audio for
your friends, family
or the rest of the
world to hear.
• Also Google Voice

81. Other apps
Others?
Interactive
Whiteboard
CamScanner Free (& + & Pro)
3-RingExplain Everything
$2.99
$2.99
screencasting

82. Storage
Capturing & Storing Evidence
Mobile Apps + Website
Google Docs
Capture
Images &
Video
Capture VoiceStore Online
DropBoxGoogle Drive
now

83. Google Drive
• Edit all files
• Organize files
• Share files,
collaborate

84. Integrate file storage
with computer and
website
Hyperlink to files in
Public folder!
2 GB (to start)

85. Online Storage Apps
(must be able to provide hyperlink to artefacts)
SugarSync
Box.net –
10 GB
Google Drive –
15 GB
Dropbox – 2+ GBMicrosoft Live SkyDrive – 7 GB
now OneDrive

86. Web/Blog Pages
Collaborating
Reflecting
ePortfolio Tools &
Doing Reflecting

87. MaharaDroid

89. Web 2.0 Sites
Presenting to an Audience
Create Presentations Create Videos
Share Online
Online Video Editing
Reflecting

90. Presenting to an Audience
Google Sites
Weebly
Slides
only
Drive

91. Presenting to an Audience
Prezi Viewer
Powerpoint Open
Office Remote
Powerpoint
Keynote Remote
only
only

92. Video Editing on Android
VidTrim –
Video Trimmer
Magisto –
Magical Video
AndroVid
Video Trimmer
mVideoCut –
video editor in
the cloudAndroid StudioMovie Editor
Story Creator
Movie Studio
Video Toolbox
Video Film
Maker
Clesh Video
Editor
Video Maker
Pro
AndroMedia
Video Editor

93. Web-based video editors
WeVideo

94. Questions?

95. Brainstorm
Advantages
Teachers
Disadvantages
Teachers
Advantages
Students
Disadvantages
Students
Open – Free
Form
Template-
Driven – can be
modified
Fill in blanks on
a Web-based
form

96. PORTFOLIOS HELP LEARNERS FIND
THEIR VOICE…
and explore their Purpose and
Passions through Choice!

97. 97
Reflection & Relationships
… the “Heart and Soul” of an
ePortfolio…
NOT the Technology!
A Reminder…

98. 98
My Final Wish…
ePortfolios become
dynamic celebrations &
stories of deep learning
across the lifespan.
Thank You!

99. DR. HELEN BARRETT
Researcher & Consultant
Electronic Portfolios & Digital Storytelling for Lifelong and Life Wide Learning
Founding Faculty, REAL* ePortfolio Academy for K-12 Teachers
*Reflection, Engagement, Assessment for Learning
eportfolios@gmail.com
http://electronicportfolios.org/
Twitter: @eportfolios
http://slideshare.net/eportfolios