Health and safety plan generic

HEALTH AND SAFETY
PLAN
OF
_______________________

1) Section 1 : Company Safety Rules and Policy

2) Section 2 : HSSE Management Plan

3) Section 3 : Risk assessment

4) Section 4 : Appointments
1

5) Section 5 : Registers and Checklists

6) Section 6 : Basic Emergency Regulations

7) Section 7 : Construction Regulation

Section 1:

Company Safety
Rules and Policy

2

OCCUPATIONAL HEALTH, SAFETY, LOSS CONTROL
AND ENVIRONMENTAL POLICY STATEMENT

POLICY
The Company is totally committed to providing and maintaining a working environment that is free from
any danger or hazard to their employees and the public and at all times considering the possible impact
there could be on the environment.
PURPOSE
The purpose of this policy is to:
1. Protect our employees and persons entering the premises under our control,
2. Obtain the maximum participation and commitment to our business by our employees,
3. To optimize the utilization of our human, equipment, mechanical and financial resources,
4. The environment is at all times to be considered prior to acquiring, using, or disposing of any
item.
APPLICATION
The policy will be implemented through:
1. The completion of a comprehensive hazard analysis and reviewing it as and when necessary or a
new task is embarked on.
2. Every possible attempt will be made to remove and or reduce the danger/hazard identified
3. Communicating any danger/hazard identified and that cannot be removed to employees.
4. Ensuring that all employees are competent to perform the tasks allocated to them.
5. Ensuring that the applicable legislation is complied with by the Company and that employees are
kept informed of their legal obligations.
6. That independent external health, safety, and environmental audits are conducted.
7. An environmental impact study being conducted with the relevant authorities and the necessary
prescribed action taken.

__________________ __________________ __________________ __________________
NAME Signature Designation Date

Company Safety Rules
ASSAULT
Assaulting or abusing other employees (either physically or verbally) is strictly forbidden at all times.
It is the Company’s policy to deal with assault and abuse cases firmly and justly and to regard them in a
very serious light.
CAMERAS
No cameras are allowed on site without the permission of the site agent.
CHEMICAL HANDLING
No unmarked containers will be allowed on the premises. All containers must have markings indicating the
content.
The Company code for handling hazardous material must be followed and all necessary protective
equipment must be worn at all times.
If you are in any doubt about handling any chemical ask your foreman for guidance.
COMPRESSED GASSES
Compressed gas cylinders must always be secured in a vertical position. Cylinder valves and gauges must
be kept in good condition at all times. Damage to the valves and gauges could result in dangerous
consequences.
Compressed air and other gasses must NEVER be directed at any part of the body or used to clean clothes.
Serious injury could result from such behaviour.
NOTE: Certain gasses may not be stored with other gas types to prevent reaction between these gasses.

3

ENTRY INTO ENCLOSED SPACE
No employee is allowed to enter any vessel, tank, flue, sewer or enclosed space unless the vessel or space
has been tested, certified safe for entry and a vessel entry permit issued in accordance with the Company
vessel entry regulations.
If in doubt see a site agent.

ENVIRONMENT
All work carried out must be as far as reasonably practical ensure the conservation of natural resources and
the control of environmental pollution (air, ground and water).
All building rubble and waste must be stored, transferred, and disposed of in such a manner as to minimize
the potential pollution to the environment.
ELECTRICAL GUARDING
No machine may be started or allowed to operate if any electrical guard, limit switch, or interlock is
damaged, inadequate, or missing.
These guard, limit switches, or interlocks must not be tampered with, removed, or over ridden in any way.
EXCAVATION
Excavation must comply with the requirements of General Safety Regulation 13 of the Occupational Health
and Safety Act, Act 85 of 1993.
Sufficient steps must be taken to ensure the following:
1. The excavation has adequate shoring and bracing.
2. There is a safe means of access provided at least every 50m
3. Excavation deeper than 1.5m are inspected at least every once per shift and after rain by a competent
person.
4. That excavation accessible to the public and adjacent to public roads is adequately protected by a barrier
fence.
FIREARMS
No firearms of any type are permitted on the premises. The same applies to any dangerous weapons.
FIRE PROTECTION AND PREVENTION
Fire is to be feared as it starts easily and spreads rapidly. Everything possible must be done to prevent fires
from starting and spreading.
• make sure you know the location, operation, and use of all fire equipment in your area.
• make sure that all fire exits and equipment are unobstructed and ready for immediate use.
• know where the fire exits and assembly points are

GENERAL BEHAVIOR OF EMPLOYEES AND SUB CONTRACTORS
Employees and sub contractors are expected to behave in a dignified and proper manner at all times and to
refrain from horseplay or behaviour likely to lead to unsafe conditions or to upset fellow workers.
Activities such as gross negligence, insubordination, deliberate and continued unsafe actions, dishonesty,
and victimization are unacceptable and such a person will leave the premises immediately.
GENERAL DUTIES OF EMPLOYEES
(Extract from the OHAS ACT, Act 85 of 1993)
Every employee must
look after themselves and every other person/s who could be affected by his/her behaviour or actions
co-operate with his employers in respect of the law
carry out lawful orders
obey health and safety rules and procedures

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report any unsafe or unhealthy situations at work
report any accident or incident which may affect his/her health or actually caused an injury
GOOD STACKING AND STORAGE PRACTICES
Stacked materials must be safely packed on a stable and level footing capable of carrying the mass of the
stack.
Circular items such as drums must be adequately checked with the appropriate wedges and not odd bits of
material.
Collapsing or dangerous stacking must be corrected immediately.
HAND TOOLS
Hand tools should be checked before use to ensure that broken and cracked handles, mushroomed chisels
and punches, worn screwdrivers, hardened hammer heads and similar defective hand tools are scrapped or
suitably repaired.
INTOXICATING LIQUORS AND NARCOTICS
Consuming intoxicating liquors or narcotics on site or entering the site under their influence is forbidden.
This is especially important for people operating machinery, equipment or any type of vehicle.
Liquor is only permitted on special occasions and in specified areas. Permission must be given by the site
manager.
LADDERS
Before mounting a ladder, employees must ensure that it is secure. That is, latched at the top, held by a
person at the bottom or securely placed on hard standing. Ladders must not be places against a door or
windows.
The ladder must be held during lashing and until the person on the ladder had descended. All ladders must
be registered in the site ladder registers and checked regularly for good condition.
MACHINE GUARDING
No machine may be started or allowed to operate if mechanical guards are inadequate or missing.
These guards or interlocks must not be tampered with, removed, or defeated in any way. No machine may
be cleaned or worked on while in operation except under controlled circumstances.
MOTORIZED TRANSPORT
Only authorized and trained drivers may drive site vehicles. No unauthorized passengers may be carried on
Company vehicles and no one shall attempt to mount or dismount while the vehicle is in motion.
Vehicles should not be left unattended while engines are running.
Site vehicle usually operate within confined areas so particular care must be taken not to harm or damage
people or equipment through negligence.
NOTICES AND SIGNS
All employees must comply with all restrictive, prohibitive, and other notices on site.
OBSERVING RULES
Employees are required to observe strictly these rules and any special rules posted on site.
Any employee who wilfully disregards them or takes unnecessary risks which may involve danger to him
or others or damage to buildings, plant fitting, etc. will be liable to disciplinary procedures.
Special rules may be necessary for workers in various sections. These rules are issued by the relevant
management and employees/ sub contractors must know them and obey them.
A person working on premises where machinery is used will immediately report to the user or operator or
supervisor anything he notices which is liable to cause danger to people or damage to machinery.

PORTABLE ELECTRICAL EQUIPMENT
Portable electrical equipment such as pumps, lights, office-, kitchen equipment, and drills must not be used
if extension leads, plugs, or other parts are damaged.
All Portable electrical equipment must be entered into registers and regularly checked.
PREMISES

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Rubbish or material must not be accumulated in an uncontrolled manner in any work area.
PROTECTIVE CLOTHING
All employees must wear overalls, hard hats or other prescribed safety clothing prescribed or provided. No
person working in close proximity to moving machinery shall wear or be permitted to wear loose fitting
outer clothing.
All employees must wear proper safety shoes or boots, fastened properly while on site. No open shoes or
sandals allowed.
RIGHT OF WORKMEN TO COMPENSATION
________________ and its sub contractors pay assessments (insurance premiums) in terms of the
Compensation for Occupational Injuries and Diseases Act to FEM fund.
These assessments provide insurance for employees against accidental injury. The accident fund covers
hospitalization, medical expenses, rehabilitation, and compensation.
According to the working of the act “if an accident happens to a workman resulting in his disablement or
death, the workman shall be entitled to benefit under this act”.
However, “if the accident is attributable to the serious and wilful conduct of the workman, no compensation
shall be payable under this act. The employer may further refuse to pay the cost of medical aid or such
portion thereof as the commissioner may determine”.
FALL PROTECTION
Any person, who is required to work on roofs with an unsafe pitch or surface, must use suitable roof
ladders, duck boards, crawling boards, safety belts or similar effective equipment.

SCAFFOLDING
Scaffolding must be erected as per the requirement of General Safety Regulations 13 (D), (E), (F) and (G)
of the Occupational Health and Safety Act, Act 85 of 1993.
All scaffolding equipment must be entered on register and regularly inspected.
SLINGS AND LIFTING EQUIPMENT
All slings and lifting equipment must be in good condition and have safe working limits clearly shown.
This equipment must be entered into the appropriate registers.
WASTAGE
Wastage is unnecessary and causes financial loss. Wastage of time, raw materials, consumables, packaging
materials, building materials, safety wear, office stationary, or any other resource is not permitted.

__________________
Director

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Section 2:

HSSE Management
Plan
Company Name OCCUPATIONAL HEALTH & Occupational Health and Safety
SAFETY MANNUAL act
(85 of 1993)
Section 2.01 OH & S PLAN

Introduction
The purpose of this procedure is to provide a guideline to responsible Managers on how to develop a
written site OH&S plan.
In essence the site OH&S plan must state how compliance with the requirements of the Occupational
Health and Safety Act (85 of 1993) and Regulations, contract specified- and client requirements regarding
health and safety at the workplace, will be achieved.

Occupational Health and Safety Plan
The responsibility for developing the Plan rests with the Manager appointed in terms of Section 16(2) of
the O.H.S.Act.
Before commencement of a Project, and OH&S Plan will be developed and shall consist of at least the
following:

1. OH&S Policy (refer section 02.00)
The Company O.H.&S. Policy signed by the Managing Director to be prominently displayed at the site
office.
Section 7.

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The Chief inspector may direct any employer or category of employers to prepare a written policy
concerning the health & safety of his employees at work including a description of the organization and the
arrangements for carrying out and reviewing the policy.
In the spirit of the above section of O.H.S.Act and as good business practice the development of a policy is
an indication to employees and the world at large that the company regards OH&S as an essential part of its
operations.
In terms of Section 7. Above, the policy should, as a minimum contain the following:
A statement of values indicating that:
People are the most important Resource
Occupational Health, Safety & Medical Case is a Basic Human Right
Occupational Health and Safety is a Socio-Economic Responsibility
A Sound business Ethic Incorporates Occupational Health and Safety
Employee participation is Essential
Who will be responsible for what is in OH&S
How the OH&S program will unroll
Review arrangements
The Management of ___________________believes that responsible management and safety concerns are
an integral part of its business ethic.
Through strategic management of health and safety, commitment to our mission, vision and values, and by
culture of health and safety awareness and responsibility we strive to:
Apply sound health and safety management principles and operating practices.
As our most important resource, protect the health and promote the safety of employees,
Practice responsible care towards customers and the community and
Minimize any detrimental impact our business might have on society.
Be alert to customer needs, technological advancements, and socioeconomic priorities.
It is our approach that all are responsible for OH&S and must shoulder this responsibility on behalf of
everyone. The following responsible persons and groups are identified:
The Company as the Employer
The Chief Executive Officer as the Representative of the Company
Occupational Health & Safety Representatives and other legal appointees
Management
Employees
The OH&S program of the company will be managed by the OH&S committee system through its monthly
meetings and will be reviewed annually by the OH&S committee/s and required recommendations for
improvement submitted to the Chief Executive Officer.
Signed at ____________________________this _________day of__________________20____
Signature___________________________
MANAGING DIRECTOR

2. Administrative Requirements
As per the requirements of the O.H.S. Act and the Construction Regulations, this section deals with the
various appointments, notification to the authorities, establishing the OH&S committee, First Aider(s),
competent persons, driver/operator competence, compliance certificates, permits, contractor
appointments, letter of good standing with Compensation for Injuries and Disease Insures, provision of
registers and the O.H.S. Act and the OH&S File.
Provision must be made for all documentation to be available on site for inspection by the Client,
Agent of the Client, Safety Representatives/Employee(s). (Refer section 03.03)

3. Risk Identification and Assessment

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Before developing the OH&S Plan a “Hazard Identification & Risk Assessment” exercise will have to
be carried out.
A guideline to preparing a Hazard Identification & Risk Assessment is set out in section 06.00
In order to assist in the development of the risk assessment, a set so generic risk assessments can be
found in Section 06.01. It is imperative that these generic assessments are used as a guideline only and
that the specific conditions on the contract site are taken into consideration shown developing risk
assessments and action plans.
The Risk Assessment forms the basis for the Site OH&S Action Plan i.e. appointments, induction,
training. Planned task observation, inspections, reporting, investigations, and record keeping.

4. Training
The following needs specific attention:
Induction
Tool box talks
Specific training requirements that was identified during the Risk Assessment stage
Competency requirements
Operator and Drove certification
(Refer Section 10.03 for further information of training courses)

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OCCUPATIONAL HEALTH AND SAFETY TRAINING COURSES IDENTIFIED
FOR THE CONSTRUCTION INDUSTY

Course Target Group Content Minimum Duration
Induction New Employees 1. Hazard identification in the Workplace Theory:
2. Safe Working Procedures 120 minutes
3. Use of Personal Protective Equipment
4. Good Housekeeping Practical:
5. Hygiene Habits On-the-Job
6. Basic Safety Legislation focusing on: ongoing
* the respective Responsibilities of the Employer
and Employee and on the worker's "right to
know" as envisaged in the OHSAct
*Aspects of COID Act
7. Eployee/Employer partnership
Train the Foreman/First As above plus: 2 days
Trainer Line Supervisor/ *Basic Communication & Presentation Skills 1st Day Theory
Site Clerk/ *Committee Procedures 2nd Day Practical
Storeman *Easons for OH&S Programmes
*Basic Site Safety Management
*Inspection Techniques using Checklists
*Incedant Investigation Techniques
*Reporting Procedures including Report Writing
*OHSAct & COIDAct
Basic Safety for All Workers As in Induction above but in more depth and with 1 Day
Empoyees emphasis on the practical application.
Scaffold Erectors & As per CETA Unit Standards Register As per CETA unit
Erection Assistant Standards
Register
Excavation Excavator & As per CEITS course To be established
Safety Inspector
Construction Operators & CETA to be requested to establish technical To be established
Plant & Inspector committee to develop Unit Standards Register
Equipment
Operators
Safety in Plant Storeman & Site *Housekeeping 2 days
& Storage Yards Clerks *Safe Stacking & Storae Methods 1st Day Theory
*Record Keeping 2nd Day Practical
*Chemicals/Flammables/Explosives
(Hazardous Chemical Substance)
*Hand Tools
*Personal Protective Equipment
*Small Plant Equipment
*Hygiene & Site Facilites
Safety Foreman/First OH&S Legislation 2 days
Awareness for Line Supervisor InspectionTechniques 1st Day Theory
Supervision Management Incedent Investigation Techniques 2nd Day Practical
Meeting Protocol
Reporting
Safety Contracts/Project OH&S Legislation 2 days
Awareness for Managers InspectionTechniques 1st Day Theory
Middle Incedent Investigation Techniques 2nd Day Practical
Management Meeting Protocol
Reporting
Safety CEO/Senior OH&S Legislation 4 Hours
Awareness for Management Economics of OH&S
Top
Management

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5. Accident/Incident Reporting and Investigation
The reporting of incidents and occupational diseases are prescribed both in the Occupational Health
and Safety Act (85/93) and in Compensation for Injuries and Diseases Act (130/93).

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INJURIES/DISEASES/MAJOR DAMAGE
A.INCEDENT IN WHICH NO SERIOUS INJURY OR DAMAGE WAS SUFFERED
1.Less serious injury (injured dous not need medical treatment, only first aid Statue Reference
1.1 Incident must be reported by injured to supervisor/employer OHS-Sect.14(e)
COIDA-Sect38(1)
1.2 Application of first aid, if required OHS-GSR3(3)
COIDA-Sect 71(1)
1.3 Complete dressing register (NB: not Accident Register). This is not a statutury obligation but
serves as a record should the injury later deteriorate
1.4 Ensure that injured reports daily to first-ais station (prevent invection and monitor progress)
2. Less serious damage OHS-Sect 24
2.1 Ask the question whether human lives of sagety were endangered by the circomstances of
the incident (e.g. broker crane cable)
2.2 Should the answer to the question be "yes", report to a Provincial Inspector as soon as
possible by telephone,Fax, e-mail or telegram
2.3 Do not disturb the scene of the accident OHS-GMR 7
2.4 Take steps to prevent recurrence
2.5 Report to insurer
2.6 Should your answer to question 2.1 be "no", no statutory report is necessary. Take
remedial steps to prevent a recurrance
B. INCIDENT IN WHICH INJURIES AND/OR DAMAGE ARE INVOLVED
1.Serious injury (Injured is referred for medical treatment Statue Reference
1.1 Incident must be reported by injured to supervisor/employer OHS-Sect.14(e)
COIDA-Sect38(1)
1.2 Injured receives first aid OHS-GSR3(3)
COIDA-Sect 71(1)
1.3 Complete WCL 1/WCL2 OHS GAR6
COIDA Sect 39
1.4 Transport injured to doctor or hospital (Copy of report in 1.3 must accompany injured COIDA Sect 72
1.5 Should it be forseen that injured will be unfit for duty for 14 days or longer, immediately OHS -Sect 24
report to Provincial Director by Telephone, Fax, e-mail or telegram. COIDA-Sect 39
1.6 Do not disturb the scene of the accident OHS-Sect 24(2)
1.7 Investigate circimstances and enter conclusions and recommendations in Annexure 1: OHS-GAR 8 (2)
Incident Investigation Register
1.8 Table at next OH&S committee meeting for discussion, conclusion and recommendation of OHS-GAR 8 (3)
steps to prevent recurrence. Annexure 1 to be endorsed by Investigator, Chairman of OH&S
committee and CEO
1.9 Send Employers Report of Incident to CIOD insurer COIDA-Sect 39
1.10 Enter in Incident Register/keep annexure 1 on file for maximum 3 years OHS-GAR 8 (1)
2. Serious damage but no injuries
The same procedure as set out in A 1 above
INCIDENT IN WHICH SERIOUS INJURIES, DEATH AND/OR DAMAGE ARE INVOLVED
1. Serious injury (including loss of limb) or unconsciousness
The same procedure as set out in B 1 above
2 Fatal accident
2.1 Report without delay to Provincial Director by telephone,fax, e-mail or telegram OHS-Sect 24
COID-Sect .38
2.2 Report to the South African Police
2.3 Report to COID Insurer COIDA-Sect 39
2.4 Do not disturb scene of the accident OHS-Sect 24(2)
2.5 Notify next of kin
2.6 Arrange removal of body COIDA-Sect 72
2.7 Follow further procedures as described in B above: Sections B1.5 to B 1.11
Note:
1. Motor car accidents, involving the free transport of employees to or from the work place with
the employer's permission, are treated as injuries on duty.
2. Traffic accidents on a public road are reported to the SAP or local traffic authority (Art. 17 (3)(a))
3. Accidents in households are reported only to the SAP
4. OHS: Occupational Health and Safety Act (85/93)
5. COID: Compensation for Occupational Injuries and Diseases (Act 130/93)
6. WCL 1 For Diseases-WCL 2 For Injuries

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2. INCIDENT REPORT FORMS
Internal Incident Report
Internal Report or Near-miss/No Damage/Damage Only Incident
WCL 1: Employers Report of an Industrial Disease
WCL 2; Employers Report of an Injury

INTRODUCTION
Apart from legal requirements, investigation of any and all incidents that resulted in or had the potential
to result in injury/ill health to employees or damage/loss for the organization is good management
practice.
It is another method of discovering hazards in the workplace by thoroughly investigating all those
incidents/accidents which resulted in injury, illness, loss, or damage, or which could have resulted in
any of the above mentioned, with the purpose of finding the real causes that led to them. The main
purpose of investigating incidents should, primarily, be not to apportion blame but to find answers for
preventing recurrence.
We do not want to suffer any downgrading incidents but if we do we must use them to learn lessons
from for if we do not use the opportunity, it is just another terrible waste.
It is, furthermore poor management practice not to try and control losses and damage, and we can only
do this if we know what causes them, how they happen, and how much they cost us.

INVESTIGATION OBJECTIVES
To Discover:
Who was injured/what was damaged etc.
When it happened: Time/Date
Where it happened
What type of injury was suffered/type of damage to machine/equipment etc?
What part of the body was injured/what part of the machine/equipment etc. was damaged
Were there any witnesses
What was the real cause of the incident/accident
Were prescribed rule, standards and legislative requirements complied with
What did the incident cost: Insured cost/Uninsured cost
What can be done to prevent a re-occurrence?

THE INVESTIGATION
Investigate a.s.a.p. before witnesses disappear or forget what happened and before the
incident/accident scene are disturbed.
Take photographs/make sketches
Take statements from the injured (if possible) and witnesses
Complete reports
Table at OH&S committee
Make statutory reports

6. First Aid
The Risk Assessment should include the identification to the project requirement for First Aid that must
include the project duration, requirements in respect of the number of first aiders, their training and first
aid box/station equipment requirement and the notices required to inform employees regarding first aid
(refer Section 18.00, 18.01, 18.02, & 18.03)

GENERAL SAFETY REGULATION 3
Employer must provide first aid box/es at the workplace where more than five persons are
employed (GSR 3(2)). The box/es must be available and accessible at all times.
First-aid box/es must be equipped with minimum contents as per Annexure in General Safety
Regulations (GRS3 (3) (a)). Where special hazards exists e.g. large quantities of acid used etc.
additional first aid items must be added.
Where more than 10 persons are employed, a *qualified first-aider must be available for every 50
persons (GSR 3 (4)).
Only first aid equipment may be stored in a first-aid box (GRS3 (3)(b))

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Notices indicating the position of the first aid box and the name of the first-aider must be
displayed on conspicuous places in the workplace (GSR 3 (6))
Employees must report injuries and have them treated (Section 14) and GSR 3 (7))
Eyewash fountains and emergency showers must be provided where dangerous chemicals are
handled (GSR 3(8) and (9))
*“Qualified First-Aider” means a person holding a valid certificate in basic first aid (or higher) issued
by a training organization accredited by Department of Labour.

MINIMUM CONTENTS OF FIRST AID-BOX: GENERAL SAFETY
REGULATION 3
Wound cleaner antiseptic (100Ml)
Swabs for cleaning wounds
Cotton wool for padding (100g)
Sterile gauze (minimum quantity 10)
1 pair of forceps (for splinters)
1 pair of scissors (minimum size 100mm)
1 set of safety pins
4 Tri-angular bandages
4 roller bandages (75mm x 5m)
4 roller bandages (100mm x 5m)
1 roll elastic adhesive (25mm x 3m)
1 roll non allergenic adhesive strips (25mm x 3m)
1 packet adhesive dressing strips (min quantity 10 assort. sizes)
4 First-aid dressings (75mm x 100mm)
4 First-aid dressings (150mm x 200mm)
2 straight splints
2 pair large disposable Latex gloves
2 pair medium disposable Latex gloves
2 CPR mouthpieces or similar devices
7. OH&S Representatives and OH&S Committees
7.1 OH&S Representatives
The number of OH&S Representatives to be appointed must be established taking in account the
excepted number of permanent and temporary employees and (sub-) contractor’s employees, which
will be employed on the project.
Other considerations are:
How the OH&S Representatives will be appointed, elected or designated
What areas of responsibilities will be delineated
The duration of the appointments
What training the OH&S Reps will receive
What the responsibilities of the OH&S Reps will be
(Refer Sections 11.00 & 11.01)
The Occupational Health and Safety Act (85 of 1993) in Sections 17 & 18 deals with the designations of
OH&S representatives and their functions.
SECTION 17: Designation of OH&S Representatives (summed up) requires that:
Every employer who has more than 20 employees in his/her employment at any workplace,
designate in writing, for a specified period, OH&S representatives for such workplace or for
different sections thereof, at a ratio of one OH&S Representative for every 50 employees or part
thereof. For shops and offices the ratio is one OH&S Representative for every 100 employees of
part thereof.
Employers performing work at a workplace other than where they ordinarily report for duty must be
included in the workplace where they report for duty and the workplace where they work must be
included in the inspection conducted by an OH&S representative.
An employer must meet with the registered trade unions of the workplace, consult or bargain in
good faith and conclude an agreement concerning the
o Nomination or election of OH&S representatives
o Terms of office and circumstances and prescribed manner in which the OH&S representative
may be removed as OH&S representatives
o Manner in which vacancies are to be filled
o Manner in which the OH&S representatives must perform their functions

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o Facilities, training, & assistance that must be afforded the OH&S Representatives in terms of
Section 18(3) of the O.H.S. Act.
Where no registered trade unions exist the employer must meet with all the employee representatives and
conclude the agreement described above.
If the employer and the employee representatives fail to conclude an agreement, the matter must be
referred to the CCMA or Bargaining Council for resolving or arbitration.
Only those employees employed in a full-time capacity at a specific workplace and who are
acquainted with conditions and activities at that workplace or section thereof, as the case may be,
shall be eligible for designation as OH&S Representatives for that workplace or section.
All activities in connection with the designation, functions, and training of health and safety
representatives must be performed during ordinary working hours and will form part of his normal
job description.
SECTION 18: Functions of OH&S Representative (summed up)
An OH&S Representative may perform the following functions in respect of the workplace or section of
the workplace for which he/she has been designated:
Review the effectiveness of OH&S measures introduced in the workplace
Identify potential hazards and potential major incidents at the workplace
In collaboration with his employer, examine the causes of incident at the workplace
Investigate complaints by any employee relating to that employee’s health or safety at work
Make recommendations to the OH&S committee and employer re OH&S matters. If he/she is
unsuccessful in these, he/she may approach an inspector of the Department of Labour regarding
the matter/s
Inspect the workplace at intervals agreed with the employer
Participate in consultations with an inspector of the Department of Labour and accompany the
inspector on inspections of the workplace
Attend OH&S committee meetings
Visit the site of an incident
Attend investigations and enquiries into any incident
Inspect any documents and records that the employer is required to keep in terms of the O.H.S.
Act
Participate in internal OH&S audits
OH&S representatives do not have a choice in attendance of OH&S committee meetings but
attendance is compulsory
Recommendations
In terms of good management practice, the minimum requirement of the legislation should not
necessarily be adhered to but the number of OH&S Representatives should be increased where
practicable and expedient as, if adequately trained, motivated and empowered, every OH&S
Representative is an additional pair of eyes and ears on the ground assisting the employer in
creating and maintaining a healthy and safe workplace-the principle of spreading the load.
The appointment form of the OH&S Representative must be specific as gas as the area of
responsibility is concerned and must specify inspections and frequency of inspections and
reporting to the supervisor and OH&S committee.
7.2 OH&S Committees
OH&S committee/s must be established where more than one OH&S Representative is appointed but,
even where there is only one OH&S Rep, it would, in terms of good management practice, be advantageous
to establish an OH&S Committee. (Refer Section 12.00)
The occupational Health and Safety Act (85 of 1993) in sections 19 & 20 deals with the establishment of
OH&S committees and their functions:
SECTION 19: Designation of OH&S Committees (summed up) requires that:
Where two or more OH&S Representative have been designated in workplace, the employer must
establish one or more OH&S Committee for that workplace.
The employer must consult with the OH&S committee/s on OH&S matters at their respective
meetings with a view to initiating, developing, promoting, maintaining and reviewing OH&S
measures to ensure the health and safety of employees at work.
An OH&S committee consist of all the OH&S Representatives for the workplace for which it was
established together with representatives of management that will not exceed in number the
number of OH&S Representatives on the committee
The management representatives on the OH&S committee must be designated in writing by the employer
for a specified period.

15

The OH&S committee may co-opt persons onto the committee to act as advisors but these co-
opted members will have no voting rights in the committee.
Meetings must be held at least quarterly but, to ensure continuity, minimum monthly meetings are
recommended.
The OH&S committee must determine the procedure of all meetings.
SECTION 20: Functions of the OH&S committee
An OH&S Committee:
May make recommendations to the employer and, if these are not resolved, refer them to an
inspector of Department of Labour.
Must discuss any incident in the workplace in which or in consequence of which any person was
injured, became ill, or died.
Must perform any other functions as may be prescribed
Keep a record of all recommendations and reports made to the employer and/or inspector.
Recommendations
The OH&S committee must be required to keep comprehensive records in the form of minutes and
notes of all the committee’s deliberations and decisions. To this purpose a competent secretary
should be made available to the committee wherever possible
The OH&S committee must be required to discuss all incidents where a person was injured to the
extent that he/she was referred to a medical doctor, hospital, or clinic for treatment and to
complete the Incident report form (Annexure A) as required by General Administrative
Regulations 9. Making the necessary recommendations regarding the prevention of similar
incident to the employer.
Incident investigations are conducted by the supervisor and the OH&S representative in whose
workplace the incident occurred
8. Third Party Appointments
Specify how the responsibility for OH&S is to be delegated to contractors, suppliers, and plant hire
companies. (Refer Section 09.00 for a pro-forma of the agreement with Mandatory)

(SUB-)CONTRACTORS AND SAFETY
A GUIDANCE NOTE ON LEGAL AND OTHER RESPONSIBILITIES
INTRODUCTION
It would be possible for the contents of these guidance notes to contain advice for every contract agency. It
has, however, been prepared for use by main contractors, in conjunction with sub-contractors, to enable
them to work safely and to comply with their moral, legal and mutual obligations. Main contractors should
pass copies to their sub-contractors when accepting tenders.
Difficulties can arise when courts are asked to interpret whether or not the person is self-employed or is a
direct employee. These difficulties raise questions relating to matters outside considerations of safety. It
would therefore be advisable in terms of health and safety to treat self-employed and about only sub-
contractors in the same manner as one would one’s employees.
Sub-contractors must ensure that their supervisors and operators are aware of the obligation placed upon
them by contract, as well as under statutory and common law, and those they have received
sufficient training and instruction so that they are competent to carry out their work in a safe and
healthy manner.
The health and safety employees are regulated by the Occupational Health and Safety Act (85 of 1993)
which places the prime responsibility for health and safety at work on the employer.
RESPONSIBILITIES
Principle contractors and (sub) contractors nave responsibilities under the following three separate areas of
law:
Contract Law, Common Law, Statute Law
1. CONTRACTUAL OBLIGATIONS

16

The relationship between Principle contractor and (sub)-contractors will be governed by the contractual
arrangements into which they have entered.
Whilst the Principle contractor has been appointed by the Client in terms of Construction Regulation 4(c)
as overall responsible for the site , this does not remove from (sub)-contractors any of their responsibilities.
Any areas of concern should be discussed urgently with the Principle contractor.
(Sub)-contractors must ensure that they comply with the Construction Regulations and any contractual
requirements with regard to safety and health matters, including the provision of protective clothing and
equipment, e.g. safety helmets, safety belts, eye protection, etc.
(Sub)-contractors must take the necessary disciplinary action against any of their employees who fail to
comply with safety requirements.
(Sub)-contractors must ensure that the main contractor is informed of any wok to be undertaken outside
normal working hours, including weekends and public holidays.
The Principle contractor should specify whether Fist Aid or other welfare arrangements are available to
(sub)-contractors (e.g. toilets and change rooms, etc.).
It is only the parties to the contract who can enforce its terms.
2. DUTIES AT COMMON LAW
(i) At Common Law both Principle contractors and (sub)-contractors have a duty of care towards
anyone who might be affected by their operations. This will particularly apply to employees. This
gives the individual the right to be protected from harm and the right to sue for compensation should
he suffer loss or ill health or injury due to the negligence of another. It requires the employer to take
reasonable care for the protection of workers and others affected by his activities.
(ii) It is the person to whom the duty of care was with held who may sue for negligence at common law.
It will have to be shown that the Principle contractor or (sub)-contractor was negligent and did not
exercise the standard of care required.
3. STATUTORY OBLIGATION
The Occupational Health and Safety Act (No. 85 of 1993), and Regulations apply to occupational health
and safety. In general each Principle Contractor and each (sub)-contractor is responsible in law for the
safety and health of the people he employs or controls. This responsibility cannot be assed to another
contractor, and is different from the common law responsibilities referred to above. Where there is a breach
of statutory obligation it will not normally mater whether it was negligence that caused the breach or not.
Breaches of statutory obligations are criminal offenses leaving the offender liable to Finales and in certain
circumstances imprisonment or to both such Finales and imprisonment, resulting in time and money being
wasted.
Note: Contractors who use labour only sub-contractors must be aware of the responsibilities imposed on
them by the Occupational Health and Safety Act (No 85 of 1993), i.e. the Principle contractor is responsible
for any non compliance of such labour. The Principle contractor should therefore make provision that the
(sub)-contractor indemnifies the Principle contractor against any loss or damage or claim arising out of any
breach. This does not relieve the Principle contractor of his liability under the applicable provisions of the
Act.

(SUB-)CONTRACTORS’ DUTIES
1. (SUB-) CONTRACTORS’ DUTIES TO EMPLOYEES
The Occupational Health and Safety Act (No 85 of 1993) contains significant requirements and (sub-)
contractors should note that although the Principle contractor will have overall responsibility for the general
state of safety and health on site, each of the (sub-) contractors is equally responsible in respect of his own
employees, including inter alia, the following:
(i) he should take all reasonable measures to ensure that the requirements on the Act and regulations
are observed by every person in his employ or on premises where machinery is used, and have a
copy of the Act and Regulations available for perusal at the workplace;
(ii) in the interest of safety, he should enforce discipline at the workplace, or on premises where
machinery is used;
(iii) he should ensure that work is performed or that machinery is used under the general supervision
of a person who has the knowledge and experience necessary to assess the hazards associated
with the performance of suck work or the use of such machinery
(iv) He should cause all employees to be instructed regarding the scope of their authority as
contemplated in section (2) (e) and (j) of the Act.
(v) he should establish, as far as is reasonable, what dangers to the safety of persons are attached to
any work which is performed, any article which is processed, used, handled, stored or transported

17

and any machinery which is used in the business. Further, he shall establish what precautionary
measures should be taken with respect to such work or machinery in order to protect the safety of
persons and he shall provide the necessary means for, and perform such precautionary measures
(vi) he should take such steps as may be necessary to remove any threat or potential threat to the
safety of persons as far as practicable
(vii) as far as is reasonable, he should not permit any employee to do any work or process, use, handle,
store or transport any article or to operate any machinery unless the precautionary measures
established in terms of paragraph (v) and (vi), or any other precautionary measures which may be
prescribed.
2. (SUB-) CONTRACTORS’ DUTIES TO OTHER PERSONS
Employers, (sub-) contractors have the duty to carry out their work in such a way the persons not in their
employment, who may be affected by their operations, are not exposed to any risk to their health and
safety. This includes protection to anyone (including members of the public) who might be affected by
the (sub-) contractor’s actions. For example, protection is afforded to all visitors to the site, people passing
the site and the employees of contractors or (sub-) contractors who are also on site.
Because of this duty, (sub-) contractors must give information and instructions to all who might be affected
by their actions, through the Principle contractor having overall responsibility for the site. (Sub-)
contractors must satisfy themselves that the information has been full disseminated to those who might be
affected by their actions.
3. (SUB-) CONTRACTOR’S DUTIES IN RESPECT OF WORKPLACE
If the (sub-) contractor is undertaking work on a part of the site, he has a duty to ensure that so far as
reasonably practical, that part of the site, i.e. the premises and the access and egress thereto and there from,
is safe and without risk to health, and that any plant and equipment or materials there, or provided for use
there, are also safe and without risk.
INSURANCE
1. The compensation for the Occupational injuries and Diseases Act, No 130 of 1993, as amended, is to
provide for and regulate the payment of compensation and medical aid in respect of workmen, as
defined, who are injured in accidents arising out of and in the course of their employment, or who
contract a scheduled industrial disease.
(Sub-) contractors must produce to the Principle contractor a letter of good standing from
Compensation Commissioner or from Federated Employers Mutual Assurance, whichever office they
pay their assessment rates to.
2. (Sub-) contractors must ensure that they have adequate Public Liability Insurance, if necessary
establishing with their ensures or brokers that the cover is adequate to comply with the obligations
imposed upon them under the specific contracts both in reaction to the scope of the cover and the limit
of indemnity.
CHECK LIST
1. Set out below are areas or operations that may be performed by (sub-) contractors which may
constitute a hazard to others. (Sub-) contractors undertaken operations of this sort (and the list is not
exhaustive) should ensure that where practicable they have given the Principle contractor the written
OH&S plan as required in Construction Regulation 5 (c) of how the work will be undertaken and of the
nature of the potential dangers connected with that work. This will enable the Principle contractor to
advice other persons who may be affected.
2. (Sub-) contractors should ensure that the abovementioned OH&S plan has been implemented and is
maintained throughout the contract/s that they have been employed for.
3. The (sub-) contractor will be responsible for ensuring that any statutory tests or inspections of
equipment and plant under his control have been correctly carried out and for ensuring that the results of
such tests or inspections have been correctly recorded (e.g. scaffold inspections, etc.).

4. The following operations, machinery, or equipment (among others) are hazardous and may cause
injury:
Electricity supplies and location of cables
Pressure test sets
Meggars
Fazing sticks in 11Kv up to 33Kv
Link Sticks
Earth sticks for overhead power lines
Night works
Lifting Machinery (including lifting gear)
Working at heights
Scaffolding

18

Ladders and ladder work
Chipping, grinding, and similar operation
Abrasive tools including operation
Electrical tools and lighting appliances
Gas bottles (use and storage)
Explosive power tools
Work on, over or near water
Demolition work
5. The following appointments/designations should be noted where necessary the forms completed. These
forms are available upon request.
Construction supervisor Construction Regulation 6(1)
OH&S Representative OH&S Act Section 17
Incident Investigator General Administrative Regulation 29
Fist Aider General Safety Regulation 3
Risk Assessor Construction Regulation 7(1)
Fall Protection Supervisor Construction Regulation 10(a)
Scaffold Supervisor Construction Regulation 14(2)
Explosive Power Tool Controller Construction Regulation 19(1)(g)(i)
Electrical Installation Controller Construction Regulation 22(e)
Fire Equipment Inspector Constructing Regulation 27(h)
Person Responsible for Machinery General Machinery Regulation 2(1)
Ladder Inspector General Safety Regulation 13A
Vessels Under Pressure Inspector VUP Regulation
Working near Water Supervisor General Safety Regulation 24
Welding Supervisor General Safety Regulation 3
Most of the above mentioned appointees are required to keep written records of their inspections etc. and
registers for this purpose.
9. Permits
Identify special permit requirements e.g. hot work and how it will be obtained.

10. Certificates of Competence and Compliance
Identify for the Project duration and responsibility for appointments.
11. Audits and Inspections
Specify the health, safety, and environmental compliance requirements and action plans.
Identify the inspection requirements, the responsibility for inspections, and the frequency thereof.
INTRODUCTION
Legislation requires that the Employer crates and maintains a Healthy and Safe Workplace.
One of the principle methods of doing this is to conduct Inspections and Audits to discover the hazards in
the Workplace and then deal with these.
To ensure that nothing is overlooked whilst carrying out an inspection, Checklists, and Audit forms are
used. Checklists are often designed in the form of Registers that are kept as a permanent record and proof
of inspection conducted.
Checklists also lay down standards as they pose questions indicating the minimum requirement e.g. “is the
gap on the grindstone tool rest maximum 2mm?” This indicates that the gap may not exceed 2mm.
The following is a list of available registers that are obtainable if required:
Reference Frequency
1 (d) Client’s Audit monthly
GSR 3 Register of First Aid Treatment Ongoing
OH&S Act 18 OH&S Representatives Inspection Register Weekly
CR 8 Register of Inspection of Work Conducted at Heights Daily before work commences
CR 14 Scaffolding Inspection Register Daily
CR19 Expel. Powered Tool Register of Maintenance Issues Daily whilst at use
CR 22 Electrical Installation Inspector Register Weekly
CR27 Fire Equipment Inspection Register Weekly
GSR 13A Ladder Inspection Register Weekly
VUPR 13 Vessels under Pressure Inspection Register 3 Yearly
CR 24 Working near water Supervisor’s Log Book Daily
GSR 9 Welding Equipment Inspection Register Monthly/as work is being done

Special Checklists Available is:

19

The Constitution occupational Health-Safety-Environment Audit System
The Construction Legal and Administrative Compliance System
The office OH&S Audit System

Section 3:

Risk Assessments

20

RISK ASSESSMENT : DISTRIBUTION BOARDS
TYPE OF WORK PERFORMED: _________________________________
ASSESSMENT PERFORMED BY: ___________________________________
STEP Activity Rules What can cause Result of cause Preventative measures Controls (test, checks)
NO Injury/damage (injury/damage) (tools, PPE, equipment

Safety Health Final
1 Distribution boards Wrong identification Electrocution and Fire Monthly inspections to be Supervisor to control
to be clearly of faulty equipment damage to property done by means of ongoing
numbered on registers checks

2 Fascia boards to be Exposed wires; Electrocution, burns Monthly inspections to be Supervisor to control
always secured, and Unauthorized people and done and registers kept up to by means of ongoing
DB board door closed gaining access to the injuries date checks
DB

3 The legend to be Incorrect Electrocution and fire; Monthly check list Supervisor to control
kept up to date identification; Injury to people; visual checks
inside the DB board incorrect switches damage
door used to property

4 Earth leakage relays Overloading on wiring Electrocution and fire; Monthly check list Electrician to check
should always be Injury to people; Supervisor to control
functional damage
to property

5 The sources of Faulty switches Electrocution and fire; Monthly check list Supervisor to control
electricity are Injury to people;
governed by damage
switches which are to property
fully functional

6 Distribution boards Unsafe equipment to Electrocution and fire; Monthly check list Electrician to check
to be properly use Injury to people; every 3 months
earthed damage Supervisor to check on
to property Ongoing basis

7 All openings on DB Rodents eat up wires Damage to property Inspections to be carried out Physical check by
box to be blocked to (copper) Supervisor
prevent rodents from
gaining access
into switchgear

8 Cables and plugs Exposed wires Electrocution and Fire Inspection to be done on a Supervisor to control
should be in good Damages cables and damage to property monthly basis visual inspection
condition plugs

9 Wiring to be neat. Bad wiring may cause Fires Trained and competent Supervisor to control
Connections to be wires to touch or Injury to employees person to do the job
twisted or lugged as getting loose Damage to property
per good wiring
practices standards.
Source of DB board
to be noted on input
cable of boards
10 A certificate of Improper Installations Fires Only accredited person to Certificate to be kept in
compliance is Injury to employees issue certificate of safe
required from Damage to property compliance
electrical contractor
after completion of
installations

21

RISK ASSESSMENT : PORTABLE LADDERS
TYPE OF WORK PERFORMED: _________________________________ DATE COMPLETED: _____________
Step Activity Rules What can cause Result of cause Preventative measures Controls (test, checks)
No Injury/damage (injury/damage) (tools, PPE, equipment
Safety Health Final
1 Only undamaged ladders to be used Instability, falls from Bruises, cuts and Induct employees on Ensure ladders are
ladders fractures caused by correct use of ladder safe to use
falling.
2 Ladders must extend at least 1m Ladder not long Falls to different Ensure ladder is long Charge hand and
above working platform enough Level, injury to enough. supervisor.
employee. Secure ladder at top and
bottom.
3 Never stand on the top three Ladder may tip over Bruises, cuts and Ensure ladder is long Charge hand, supervisor
rungs of the ladder. fractures caused by enough for the job. to ensure the right ladder
falling used for the right job
4 When adjusting the length of an extension Ladder could slip out Bruises, cuts and Secure the locking device Charge hand and
ladder, make sure the locking device is of position. fractures caused by with wire or rope supervisor to check
secured before use. falling
5 A ladder must be positioned Working at any other angle Injuries to employees Use another employee to Charge hand, supervisor
at an angle of 60 to 70 degrees is unsafe and causes an and poor quality of hold the ladder in to make other employee
unsafe condition work position. available
6 Both hands must be free when climbing No being able to support and Employee may fall and Supply carry bags, or use Charge hand, supervisor
up the ladder hold onto the ladder with cause injury material a rope and pulley to get to arrange lifting device.
both hands or equipment may be materials or equipment to
dropped when employee different levels.
loses balance
7 Ladders must have non-slip devices fitted Ladder could slip out of Injury to employee Ensure non-slip feet are Charge hand, supervisor
on the feet. position in good condition to check
8 Wooden ladders must not be painted Hides cracks Ladder could slip and Do not allow cracks to be Charge hand, supervisor
cause injury painted to check
9 Only one person to use ladder at a time Overloading the ladder Ladder could break under Control use of ladder Charge hand, supervisor
strain, causing injury to to control
employees
10 All stepladders must be fully extended and Ladder could slip and close Injury to employee Ensure spreaders are Charge hand, supervisor
spreaders must be locked into position Operational and can lock to control
into position
11 Ensure to climb up and down the ladder Facing outwards could cause Injury to employee Induct employees on Charge hand, supervisor
while facing the rungs. an employee to slip or miss necessity of using to induct all employees
a rung. ladders safely

22

RISK ASSESSMENT : SAFE USE OF HAND TOOLS
Safety Health Final
1 Always use the correct Flying foreign Injury to employee Use the prescribed PPE for Ensure PPE is worn
personal protective objects; the tool or job-goggles, gloves, Ensure PPE is safe to
equipment suitable for Employee unprotected dust mask, etc use
the type of tool or job
being done
2 Always use the right Incorrect use of tools; Injury to employee Supervisor must ensure the right Supervisor to ensure
tool for the job Poor quality work Re-do work- PONC tool is used for the right job
3 Keep all hand tools in Mushroom head Injury to employee Tools must be maintained on a Tools on register and
good condition chisel regular basis. inspection-regularly
Broken handle Supervisor must ensure all tools
Blunt end are
kept safe to use
4 Warn others working in Flying foreign objects Injury to employee Induct all employees to take care Supervisor, charge
Your area of potential of their health and safety and of hand
hazard other working in area to ensure
5 Always keep tools Dirty tools, tools Poor quality of Employee to be inducted regarding Supervisor to ensure
clean lying work hand tools
and store after use around cause a PONC
tripping hazard Injury to employee

RISK ASSESSMENT : USE OF ANGLE GRINDER
Safety Health Final
1 Check work are Slip or fall or Injury to employees Clean up the area. Visual inspection
obstruction
2 Check electric’s, Electric shock, loose Injury to employees. Personal protective equipment Visual and physical
mechanics and ensure blade and no guards inspection
guards are in place
3 Choose correct disk for Wrong disk could Injury to employee, Masonry disc for Visual inspection.
the task result in disc fracture- damage to masonry/concrete materials; steel Check and ensure
high speed flying equipment discs for steel proper disc.
objects.
4 Check material to be Blade jamming Injury to employee, Vice or counter weight to Physical check of item
cut is secured. suddenly or falling damage to materials; remove nails and screws to be cut.
material equipment
5 Plug in machine and Rotating blade Injury to employee Use of personal protective Visual physical
switch on. Test and cut. equipment inspection.
6 Complete task and Unstable work item Use of personal Keep work areas tidy. Do Operator to ensure
switch off machine or continuing blade protective housekeeping. Operator to ensure
rotation. equipment; place grinder is unplugged after use.
tool away only after
blade has been
rotating.

23

RISK ASSESSMENT : WORKING IN ELEVATED POSITIONS
Step Activity Rules What can cause Result of cause Preventative Controls (test, checks)
No Injury/damage (injury/damage) measures
(tools, PPE,
equipment
Safety Health Final
1 No gear, debris or Falling objects Injury to All materials Supervisor to plan during site set up and
other material shall be employees, and equipment induct employees.
dropped from heights possible fatal must be
injuries and lowered or
damage to shuttled to
property lower levels
2 Opening on floor shall Employees could trip and fall into Bruises, scratches, Demarcate, Site agent, supervisor to control.
be boarded over, openings. Debris or tools and fractures, and barricade and
covered, or barricaded equipment may fall through damage to cover all
off. openings. equipment. openings to
avoid
unnecessary
incidents. Put
kickboards on
scaffold to
prevent items
falling off
scaffolds.
3 Sides and edges of Employees may fall over edge of Injury to Place handrails Charge hand, supervisor to control. Induct
slabs must be fitted building employees around all employees on safe work procedures. All
with guardrails. edges of slab employees working on edge of slab to wear
(use scaffolding safety belts and tie onto structure or guard
or 8 gauge rail.
galvanized
wire). Do not
allow cranes to
position closer
than 3m from
edge of slab
during lifting
operation
4 Safety belts/harness Not hooking safety belt catch to Injury to Ensure anchor Supervisor to induct all employees on
must be worn at all anchor point. Anchor point not employees point is secure hazards. Monthly check done on all safety
times. secure or strong enough. and can hold belts and registers kept up to date.
the weight.
Ensure all
safety belts
catches are
hooked onto
anchor points.
It there is no
place to hook a
safety belt-a
lifeline must be
supplied.
5 Safety net to be used Deliberately dropping materials or Net not strong Ensure correct Competent person to inspect safety regularly.
to protect against equipment will damage the net. enough to hold the safety net is All defects to be reported to supervisor.
falling objects. weight, could used. Ensure
cause injury to net is not
employees damaged.
working below Avoid not
and damage to being exposed
property. to sharp edges
or rough
surfaces, etc.
6 Area below elevated Keep all debris, rocks, scraps, and Poor housekeeping Ensure good Supervisor and all employees.
work area to be kept rubble away from work area. can cause scaffold standard of

24

clear and barricade. to destabilize. housekeeping.

7 Do not stand on empty Drum may buckle or break Injury to Ensure Supervisor and all employees.
drums as scaffolds or employee. sufficient
trestles Poor work quality amount of
scaffolding and
trestles
available

RISK ASSESSMENT : WORKSHOPS
Step Activity Rules What can cause Result of cause Preventative measures Controls Weights
No Injury/damage (injury/damage) (tools, PPE, equipment) (test, checks)
Safety Health Final
1 The appropriate personal protective Not wearing personal protective Injury to all parts of the Employees to be inducted in the Supervisor to
equipment is to be worn at all times. equipment. body. use and maintenance of PPE. enforce the use of
PPE and monitor.
2 The applicable risk assessment must be Not being aware of risks and Injury and damage to plant Supervisor to inform the employee Supervisor to
insulted before using equipment tools hazards involved relating to the and equipment. of all the hazards involved with the ensure that risk
or operating and maintaining plant and work to be done. work to be performed. assessments are
equipment. adhered to.
3 All work to be strictly carried out in Not following correct work Injury to persons, damage Employee to have access to Supervisor to
accordance with operation and procedure. to parts of plant. operating and maintenance monitor that
maintenance manuals supplied by the manuals and to be inducted in their procedures in
supplier. use. manuals are
followed.
4 No inspections or maintenance is to be Working on plan t or equipment Crushed fingers or hands. Supervisor to induct employees on Supervisor to
done on plant or equipment while it is while it is in motion i.e. moving this important aspect. monitor
in motion. Ignition key to be removed parts. Accidental starting. adherence.
from ignition switch.
5 Inspections to be done at intervals and Unexpected failure of parts of plant Injury to all parts of body, Supervisor to programmed Plant manager
records kept as required by statutory or equipment. damage to plant and inspections and maintenance of all sect. 2(1) to
law and concur management. equipment. plant and equipment under his monitor.
care.
6 No machine guards are to be removed Exposing moving parts of plant or Crushed fingers, hands or Supervisor to induct the employee Supervisor to
unless the plant or equipment’s power equipment while it is in motion. other body parts. on this important rule. monitor
source has been switched off and adherence.
locked out.
7 If it is required to do inspections or Falling. Injury to all parts of the Employees to be inducted in the Supervisor to
maintenance in an elevated position body. use and maintenance of PPE. enforce the use of
above two meters in height a safety PPE and monitor.
harness must be worn and used at all
times.
8 All equipment and tools used is to be in Tools and equipment that are not Injury to fingers, hands, Supervisor to induct employees Supervisor to
a good and clean condition and up to standard, wrong tool used to and arms. regarding the use of tools and monitor the
appropriate for the type of work that work with. equipment. correct use.
you are performing.
9 No work is allowed to be done Plant falling on top of person due Injury to all parts of body, Procedures to be put into place by Supervisor to
underneath plant that is being supported to hydraulic failure. possibly fatal. supervisor. monitor if
by hydraulics means, the correct procedures are
trestles must be used as support. being followed.
10 Every exposed and dangerous part of Moving parts of machinery that are Injury to fingers, hands, Supervisor to inspect all plant and Check that all is
machinery which is within normal not guarded. and arms. guard where required. guarded and
reach of a person is to be effectively monitor that it
safe guarded by means of insulation, stays in place at
fencing, screening, or guarding. all times.
11 All safety signs and instructions as Not informing people of hazards, Injury and damage to plant. Supervisor to check if all the Plant manager to
required by law or by management are safety rules, or plant/equipment appropriate safety sings and monitor on an
to be displayed in the workshop and on capacities. plant/machine capacities are ongoing basis.
plant in a place where it is clearly displayed.
visible.
12 It is a requirement that you are aware of Not knowing the emergency Increasing the magnitude of Supervisor to ensure that all his Supervisor to
the following procedures; procedures. injuries, damage to plant, staff is aware of the procedures. maintain

25

12.1 Fire fighting equipment, and property. awareness
12.2 First aid
12.3 Evacuation
If you are not sure ask your supervisor
13 Housekeeping is of primary importance Tripping over materials or other Injury to employee, loss of All employees to be inducted to Supervisor to
al all times and the workshop is to be obstacles slipping on oil on floor. production and damage to keep their work place clean and enforce this rule
kept neat and tidy at all times. Dust on spare parts and in plant. tidy at all times. on a daily basis.
machines.
14 Environment matters to be considered Spilling oil, soap, petrol, diesel and Pollution to soil, Drip trays to be used at all times or Supervisor to
at all times. No chemical or oil spills other chemicals on the ground. underground water, and timber wood shavings or disposal control.
will be allowed within the workshops rivers. in a controlled manner.
working or storage areas.
15 When changing a tire, fit chains to Locking rings may fly off during Injury to body possible Outsource the fixing of tires to Supervisor to
wheel to prevent rings from getting out removal from rim or during fatality. specialists, use cage to control control procedure.
of control when it is removed from rim. inflating of tire. Not controlling movement and rings.
Also place wheel in a tire cage for movement of rings.
inflation.
16 Charging and storage of batteries is to Battery acid spillage, accumulation Burns to hands, explosion Supervisor to induct employees of Plant manger to
be isolated from other activities. Ensure of gasses from batteries. Batteries of gasses, damage to correct procedures to follow when monitor.
that battery room is well ventilated that may explode if cell tops are not property. charging a battery. Ensure that a
cell tops are removed during charging, removed during charging. Light fire extinguisher is at hand and that
that charging unit plug top and socket is and plugs may cause a spark. equipment used to charge with is
spark resistant and the floor is kept up to standard.
clean at all times.

26

Section 4:

Appointments

27

OCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85 OF 1993
CONSTRUCTION REGULATION 11(1)
APPOINTMENT OF THE EXCAVATION WORK

I, __________________________ hereby appoint ______________________________ as the excavation
work supervisor responsible for ____________________________________ to supervise and carry out all
the necessary inspections in terms of all excavation work.

You shall further ensure that the requirements of the Construction Regulations are at all times met. On
identifying any shortfalls or hazards convey such information’s in writing to the construction supervisor.

This appointment is valid fromto the completion of the stipulated construction work.

Signature: _________________________________ Date: _____________________________________

ACCEPTANCE

Iunderstand the implications of the appointment as detailed above and confirm my acceptance.

Signature: __________________________________ Date:
________________________________________

CONSTRUCTION REGULATION 22(E)
APPOINTMENT OF THE TEMPORARY ELECTRICAL
INSTALLATION CONTROLLER

I, ____________________________ herebyappoint ____________________as the temporary electrical
installation controller responsible for________________to control all temporary electrical installations on
site.

You shall ensure that when becoming aware of any health and safety hazards in respect to temporary
electrical installations that the necessary precautionary measures are taken and enforced.


This appointment is valid from ________________________to the completion of the stipulated
construction work.

Signature: _________________________________ Date: _____________________________________

ACCEPTANCE
28

I, ________________ understand the implications of the appointment as detailed above and confirm my
acceptance.

Signature: __________________________________ Date:
________________________________________

CONSTRUCTION REGULATION 21 (1) J
APPOINTMENT OF THE CONSTRUCTION VEHICLES AND
MOBILE PLANT INSPECTOR

I, _______________________ herebyappoint ________________ as the construction vehicles and mobile
plant inspector responsible for ________________to inspect on a daily basis all construction vehicles and
mobile plant.

You shall ensure that when becoming aware of any health and safety hazards in respect of the construction
vehicles and mobile plant that the necessary precautionary measures are taken and enforced.


This appointment is valid fromto the completion of the stipulated construction work.

Signature: _________________________________ Date: _____________________________________

ACCEPTANCE

I, ________________understand the implications of the appointment as detailed above and confirm my
acceptance.

Signature: __________________________________ Date:
________________________________________

CONSTRUCTION REGULATION 26 (a)
APPOINTMENT OF THE STACKING AND STORAGE

I, __________________ herebyappoint ________________ as the stacking and storage supervisor
responsible for ________________ to manage all stacking and storage on site.

29

You shall ensure that when becoming aware of any health and safety hazards in respect of the stacking and
storage that the necessary precautionary measures are taken and enforced.


This appointment is valid from to the completion of the stipulated construction work.

Signature: _________________________________ Date: _____________________________________

ACCEPTANCE

acceptance.

Signature: __________________________________ Date:
________________________________________

CONSTRUCTION REGULATION 14 (2)
APPOINTMENT OF THE SCAFFOLDING

I, ___________________________hereby appoint ________________ as the scaffolding supervisor
responsible for ________________to supervise and carry out all the necessary inspections in terms of all
scaffolding work.

You shall ensure that when becoming aware of any health and safety hazards in respect of the scaffolding
that the necessary precautionary measures are taken and enforced.


This appointment is valid from __________________________________________to the completion of
the stipulated construction work.

Signature: _________________________________ Date: _____________________________________

ACCEPTANCE

acceptance.

Signature: __________________________________ Date:
________________________________________

30

Health and safety plan generic

Health and safety plan generic

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