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This document is a 30 page health, safety and environmental management plan that will provides organisations with a very solid framework for managing health, safety and environmental risk.
The key elements include: HSE policy, risk management, management responsibilities, incident investigation, injury reporting, training and competency, emergency management, sub-contractor management, communication and consultation, occupational health, processes for work practices, monitoring and review.
Once downloaded this document can be enhanced by purchasing a number of forms, registers, checklist or templates from this site.
This document present excellent value for money for the perspective client; to draft a document of similar quality would cost several thousands of dollars in man hours. However, you will need to tailor this HSE management plan to your organisation as well to any relevant legislation, standards or codes.
This document will suit medium to large businesses, or the small business owner looking to step up their HSE compliance or improve their chance of winning work with high end clients.
The savvy buyer will recognise value for money in this document.
Cracking the ‘Business Process Outsourcing’ Code Main.pptx
Health, Safety and Environmental Management Plan
1. (Insert logo)
(Insert Co. Name)
Health Safety & Environmental
Plan - PLN 001
REV
ABN: (Insert ABN)
BSA
DATE
DESCRIPTION
Prepared
Reviewed
Signature
2. 0
INDEX
1.
INTRODUCTION
4
1.1
1.2
1.3
Purpose
Abbreviations And Terminology
References
4
4
5
2.
HSE MANAGEMENT SYSTEM
5
3.
MANAGEMENT LEADERSHIP AND COMMITMENT
6
3.1
3.2
3.3
Responsibilities
HSE Policy
Objectives and Goals
6
7
7
4.
SUB-CONTRACTOR MANAGEMENT
7
4.1
4.2
Sub -contractor HSE Systems and Procedures
Assessment of sub-contractors
8
8
5.
COMMUNICATION AND CONSULTATION
8
5.1
5.2
5.3
HSE Meetings
HSE Alerts
HSE Issue Resolution
8
10
10
6.
RISK MANAGEMENT
10
6.1
6.2
6.3
6.4
6.5
Risk Assessment
Hazard Register
Safe Health and Enviromental Work Method Statement (SH&EWMS)
Hazard Observation and Reporting
Workplace Inspections
11
11
12
12
12
7.
TRAINING AND COMPETENCY
13
7.1
7.2
7.3
7.4
7.5
7.6
7.7
Personnel Selection
Licenses and Certificates of Competency
Inductions
First Aid Training
Emergency Response
Training Assessment
Training Records
13
13
13
13
13
14
14
8.
OCCUPATIONAL HEALTH
14
8.1
8.2
8.3
8.4
8.5
8.6
Fitness For Work
Hazardous Substances and Dangerous Goods
Working in Heat
Noise and Hearing
Hygiene
First Aid Facilities
14
14
15
15
15
15
9.
ENVIRONMENT
15
10.
INCIDENT / INJURY REPORTING AND INVESTIGATION
16
10.1
10.2
10.3
10.4
Incident / Injury Reporting
Incident Response
Guidelines for Investigation
Incident Notification
16
16
16
16
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10.5
Injury Management
17
11.
EMERGENCY RESPONSE
17
11.1
Emergency Procedures
17
12.
HSE AUDITS
17
13.
PROCEDURES AND WORK PRACTICES
18
13.1
13.2
13.3
13.4
13.5
13.6
13.7
13.8
13.9
13.10
13.11
13.12
13.13
13.14
Angle Grinders
Confined Space
Cranes, Rigging and Lifting Operations
Working at heights
Manual Handling
Electrical
Fire Prevention
Housekeeping
Out of Service Equipment
Personal Protective Equipment (PPE)
Signs and Barricades
Vehicles and Mobile Equipment
Welding and Cutting
Ladders - only for access
18
18
18
18
22
22
23
23
23
23
24
24
25
25
14.
ATTACHMENTS
25
Health and Safety Policy
Environment Policy
Workplace Rehabilitation Policy
General Safety Rules
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27
28
29
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1.
INTRODUCTION
1.1 Purpose
(Insert Co. Name) (hereafter referred to as (Insert Co. Name)) Health Safety and
Environmental Plan (hereafter referred to as the HSE Plan) describes the minimum
requirements expected of (Insert Co. Name)s' officers, employees, sub-contractors and
visitors.
The HSE Plan is part of (Insert Co. Name)s' total commitment to providing a safe work
environment at all times and the goal of achieving incident and injury free projects.
This HSE plan shall outline how (Insert Co. Name) shall comply with relevant Acts,
Regulations, Codes of Practice, Standards, and client requirements. It is a live plan, that is,
the plan shall be updated regularly with relevant changes and tailored to every client and
project.
This plan applies to all activities associated with (Insert Co. Name)s' operations.
1.2 Abbreviations And Terminology
ALARP
All Personnel
AS/NZS/ISO
Brown Field
Client
Contractor
SO
HSE
dB(A)
BCPU
Principal Contractor
ERT
FAI
SH&EWMS
LTI
SDS
MTI
PPE
RDI
Supervisor
(Insert Co Name)
HSE Plan Rev 0
As Low As Reasonably Practicable
All personnel associated with any (INSERT CO. NAME) including
Principal Contractor personnel, Contractor personnel , visitors,
delivery drivers and vendor representatives.
Australian/New Zealand/International Standard
All construction works in close proximity to operational equipment
Aurizon
Contractors and Subcontractors
Safety Officer
Health, Safety and Environment
Decibels (A-weighted scale)
Person Conducting and business or undertaking
(Insert Co. Name) Builders of Distinction
Emergency Response Team
First Aid Injury
Safe Health and Environmental Work Method Statement
Lost Time Injury
Safety Data Sheet
Medically Treated Injury
Personal Protective Equipment
Restricted Duties Injury
Contractor and Subcontractor Supervisors
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1.3 References
The primary Acts, Regulations and Australian Standards applicable to this operation include
(Insert based on operations and jurisdiction).
Legislation
Australian and New Zealand Standards
Codes of Practice
2.
HSE MANAGEMENT SYSTEM
The Project HSE Management System is made up of the following documents:
Document
Description
Policy
Policies set the overall guidelines and direction of (Insert
Co. Name)s' approach to HSE.
Health Safety & Environment Plan
(This plan)
Site Environmental Management
Plan
Defines the HSE administration and management
framework for (Insert Co. Name). This includes
responsibilities, risk assessment, training and inductions,
general site rules and protocols, risk controls, audit and
management review.
Describes the environmental controls to be implemented
and measured for a particular geographical work area,
process or discipline.
HSE Procedures
Procedures relevant to the management and administration
of this project.
Emergency Response
The project emergency response plan which includes
identified environmental responses.
(Insert Co Name)
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3.
MANAGEMENT LEADERSHIP AND COMMITMENT
3.1 Responsibilities
Project Manager
The Project Manager has the overall responsibility of ensuring the objectives of the HSE Plan and
Policy are met and that the project is delivered injury and incident free, this will be achieved by:
Ensuring the allocation of all relevant and necessary human and material resources to enable
the team to meet their responsibilities.
Ensuring the appropriate HSE systems are developed approved, implemented, maintained
during operation.
Ensuring that trained and competent personnel are used.
Establishing a process of review and continual improvement.
Project Safety Officer
The Safety Officer is responsible and accountable for development and implementation of HSE
plan, this will be achieved by:
Development and training of the HSE plan.
Liaison with Project, Statutory and local authorities where required, to ensure Safety and
Health issues raised are resolved in a timely manner, to the benefit of the project.
Review relevant subcontractor Workplace Health and Safety documents, including
procedures, work method statements (risk assessments) etc.
Resolve disputes which may impact the health and safety of project personnel, plant and
equipment onsite.
Undertaking regular safety and health inspections and audits onsite.
Supervisors
Supervisor are responsible and accountable for ensuring;
Compliance with the requirements of the HSE plan.
Employees and sub-contractors follow the requirements of this HSE plan.
The Emergency Response Plan is followed should any safety incidents, emergencies or
accidents occur onsite
The reporting of any OHS non-conformances, safety and environmental hazards, accidents
and injuries, and
Reasonable care is taken to maintain a high standard of workmanship, protect the health and
safety of themselves and their fellow works and other persons on site, ensuring they leave site
in the same condition as they arrived.
Subcontractors and Suppliers
Subcontractors and suppliers shall:
Provide to the PC copies of SH&EWMS and Specialist Plans, so far as they apply to their
works.
Shall comply with site on-boarding requirements for plant, plant Operators and general
personnel.
Shall provide SDS for any hazardous sub-stance they bring onto site.
Follow reasonable instruction given to them by site personnel.
Attend regular toolbox talks and daily pre-start meetings.
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Participate in inspections and observations conducted on them.
Conduct regular inspections and observation on their works.
Comply with SH&EWMS and Special plans.
Stop works and amend SH&EWMS if the scope of work changes or the hazard is no longer
controlled.
Observe subcontract and statutory requirements relating to health and safety, quality and
environment.
Cooperate fully with site procedures and consultative arrangements.
Employees
Employees shall:
Present to work fit for duty
Have the appropriate skill, qualifications and training to undertaken the task they are
performing.
Follow all reasonable health and safety instructions.
Rectify and report hazards.
Follow work procedures and to stop and reassess if the work methodology or risk change.
3.2 HSE Policy
(INSERT CO. NAME) is committed to ensure a safe and healthy working environment for all
personnel associated with their operations, and caring for the environment.
The HSE Plan shall support the HSE Policy which provides a framework for management‟s
commitment to visible leadership and a vigilant culture that rigorously supports the
implementation and continuous improvement of the HSE Program.
The (INSERT CO. NAME) policies shall be prominently displayed in relevant areas.
3.3 Objectives and Goals
All levels of (INSERT CO. NAME) management, employees and sub -contractors are
required to demonstrate a personal commitment to achieving excellence in project delivery.
This will help us achieve our goals of:
Ensure the environment is not adversely affected by our operations.
Foster a quality culture of “ Do it once and do it well”.
To respect the community.
4.
To operate incident and injury free.
To provide our clients with a great experience.
SUB-CONTRACTOR MANAGEMENT
All sub-contactor's and sub-contractor employees have an obligation to adhere to and
comply with all relevant legislation, policy, procedures and instruction given in striving for an
injury and incident free operation.
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4.1 Sub -contractor HSE Systems and Procedures
The sub-contractor shall as a minimum comply with:
(Insert relevant legislation)
This plan
Site Specific Rules
Any client requirements
4.2 Assessment of sub-contractors
Prior to engagement, all sub-contractors will submit: SH&EWM, copies of relevant licences
and qualifications, insurances and any other relevant documentation for review by (Insert Co.
Name).
Only after review and approval shall the sub-contractor be permitted to commence.
At times (INSERT CO. NAME) or its client may request that a sub-contractor submit
additional records, procedures, SH&EWMS, training records or other information for
assessment and/or validation. Upon any reasonable request the sub-contractor will submit
such documentation.
5.
COMMUNICATION AND CONSULTATION
An integral part of the HSE Management system is the open communication of information
between all levels of management and employees. In achieving this goal, (INSERT CO.
NAME) will conduct various HSE meetings including: toolbox meetings and daily pre-start
briefings, etc.
5.1 HSE Meetings
The standard HSE meetings that will be carried out may include as a minimum:
Pre-start Briefings (each Shift)
Special Toolbox Meetings (as required)
Sub-contractor coordination meetings (as required)
Site Safety Committee Meetings (where require by law, or requested by the client and
reasonable).
Formal records of the above meetings shall be maintained.
5.1.1 Pre-start Briefing
All personnel will attend pre-start briefings (Form 003 Pre-start briefing) prior to
commencement of each working shift. The client may provide relevant project specific
information prior to each meeting as appropriate. At completion of the pre-start briefing and
all personnel have signed on, the briefing shall be returned to the predetermined collection
point.
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Items to be discussed may include:
Emergency provisions and SH&EWMS to be employed during the shift.
Weather conditions and safety concerns.
Vehicle movement plans.
Interfacing activities including simultaneous operations.
Reporting requirements for the day.
Issues raised by management.
Late employees are to locate their supervisor, read and sign the day‟s pre-start meeting form
prior to commencing work.
5.1.2 Toolbox Meetings
Toolbox Meetings shall be held each month as a minimum and, or as otherwise determined.
These meetings shall involve all personnel and be documented (Form 004 Record of
Training) by the relevant Supervisor.
The topics covered at a Toolbox Meeting shall include:
Review of hazards and incidents since last meeting.
Presentation of nominated HSE topics.
Copies of toolbox meeting will be retained for record keeping.
5.1.3 Special Toolbox Meetings
Special toolbox meetings may be called by the client or (INSERT CO. NAME) at any time to
review specific safety issues with their respective workgroups. These meetings may include:
Significant Incident details
Continual breaches of safety or environmental issues
Dissemination of urgent safety or environmental information
5.1.4 Contractor Coordination Meeting
Contractor coordination meetings will be scheduled by (INSERT CO. NAME) management.
These meetings may include:
Forward projection of works
Integration of workgroups activities
Health & Safety
Environment
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5.1.5 Health & Safety Committee
The formulation of health and safety committees and the appointment of health and safety
representatives will be done in accordance with relevant legislation.
5.2 HSE Alerts
HSE Alerts will be issued to alert personnel of incidents or potential incidents and/or injuries
that may have occurred, provided they are relevant to the (INSERT CO. NAME) operations.
They will be issued with the aim of ensuring that measures are adopted so that the risks of
similar events occurring are reduced. These shall be distributed as required and displayed
on HSE notice boards.
5.3 HSE Issue Resolution
The Project Manager will endeavour to resolve HSE issues whilst wherever possible
maintaining productive work. It is emphasised that at all times employees must accept
responsibility for their own safety. In general the process is:
a) Where a health or safety problem exists which can be rectified by an individual, it
shall be rectified; otherwise:
b) Report the problem to a supervisor for rectification, allowing sufficient time; otherwise
c) Report the problem to an elected safety representative (where elected) for
rectification, allowing sufficient time; otherwise
d) Report the problem to a safety officer / safety committee member (where established)
for rectification, allowing sufficient time; otherwise
e) Report the problem to the project Manager for rectification, allowing sufficient time;
otherwise
f)
Where resolution is not made Workplace Health & Safety Qld shall be consulted for a
determination.
Once the issue is resolved all relevant personal will be notified of the outcome.
6.
RISK MANAGEMENT
Risk management is the systematic process of identifying hazards, evaluating risk,
implementing controls and monitoring for effectiveness. Throughout the duration of the
operations, hazard identification tools and techniques shall be used.
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Controls shall be determined using the following hierarchy, called the hierarchy of controls.
Most
Effective
Eliminate
Remove hazard completely
Substitute
Replace/reduce the hazard with a lower risk
alternative
Isolation
Isolate the worker from the hazard
Engineer
Involves some change to the work
environment or work process to place a
barrier to, or interrupt the transmission path
between the worker and the hazard.
The use of procedures, Integrated Work
Method Statements, hazard control plans,
signage and training etc.
Use protective equipment, clothing.
Administrate
Least
Effective
Protect
Note: Where the risk cannot be eliminated, a combination of controls will normally be utilised to control
the risk.
Assessments will be based on details of the works to be constructed and the site limitations as well as;
legislative requirements, Australian Standards, codes of practice, historical records, and will be
undertaken by appropriately qualified and experienced personnel.
6.1 Risk Assessment
All hazards / risks are to be
evaluated using the following
Risk matrix. Risks are to be
rated as Residual Risk, that is
with controls in place.
The Risk Assessment
Matrix provides a tool to
measure
the
risk
associated with any work
practice and or activities.
6.2 Hazard Register
(INSERT CO. NAME) shall maintained, review and communicated a hazard register (Reg
001-Hazard Register) as an ongoing record of hazards identified during operations. This
hazard register will be supplied to clients at the commencement of operation. It is
recommended that clients incorporate hazards and relevant controls into the project site risk
assessment.
The Hazard register shall record each identified hazard as part of operations, rank the risk,
allocate a responsible person, determine a closeout date, record actual closeout information,
and the actual date of closeout.
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(INSERT CO. NAME) shall develop plans and procedures to eliminate or mitigate the
hazards listed in the Hazard Register and communicate identified hazards and control
measures to appropriate personnel.
6.3 Safe Health and Enviromental Work Method Statement (SH&EWMS)
SH&EWMS are developed to provide a safe manner of work for tasks to be performed
within the workplace. The approved template for SH&EWMS is: Form 002 Safe Work
Method Statement.
(INSERT CO. NAME) will have a SH&EWMS in place that covers all high risk activities.
The development of SH&EWMS will include a cross section of the workers involved, as
well as suitably competent personnel.
All persons involved in an task involving high risk activity will have the SMWS
communicated to them, be offered the chance to provide input and sign onto the
SH&EWMS (as acknowledgement they understand the hazards and controls relevant to
the task and have been given the opportunity to consult on the SH&EWMS).
SH&EWMS will be made available at the Job face, or in the cab of each working plant
item.
6.4 Hazard Observation and Reporting
The reporting of all observed hazards shall be encouraged so that they are investigated and
assessed to ensure timely remedial / preventive action(s) are taken.
Supervisors shall be trained in this procedure during (INSERT CO. NAME) induction and
encouraged to use this HSE tool to record any observed low or moderate risk hazards or
unsafe conditions that present little or no immediate risk to health, safety or the environment.
Hazards or dangerous conditions that present high or extreme risk to people, plant,
equipment or the environment must be made safe if safe to do so and reported immediately
to the Supervisor.
Records and of hazard shall be reported on a Form 008 Hazard Report.
6.5 Workplace Inspections
To identify potential hazards and to initiate corrective action to ensure compliance with the
HSE Management Plan, client requirements and relevant legislation, the following work place
inspections shall be conducted and shall involve all personnel:
Informal Inspections (all personnel)
Formal Inspections
Plant and equipment inspections
Inspections and audit as required by the contract.
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Details of inspection will be recorded on a Form 007 HSE Inspection and retained for record
keeping.
7.
TRAINING AND COMPETENCY
7.1 Personnel Selection
All personnel employed or engaged by (INSERT CO. NAME) shall have adequate work
experience in the task in which they are employed and shall hold the appropriate
qualifications / licenses for the position.
7.2 Licenses and Certificates of Competency
All persons shall have adequate qualifications and work experience to perform the task for
which they are employed.
All personnel performing activities or tasks on the project that require licenses or certificates
of competency, shall submit a current copy of all the relevant licenses or certificates of
competency to prior to induction. Copies of all certificates will be retained.
Other training certificates, such as First Aid Certificates, held by employees are to be copied
and attached to these files.
7.3 Inductions
The following inductions are applicable:
General Industry (Construction) Induction (White card) (by a registered RTO).
Company Induction - for persons who actively work within the scope of the operation.
Visitor Inductions – all visitors to site (people who are not company inducted).
Work Activity Induction - Task specific training i.e. SH&EWMS.
Client Induction - Any induction required by the client.
Any personnel whose works may have direct impact on the project will receive induction
training prior to commencing work.
Personnel in attendance at inductions must complete the induction questionnaire (Form 5
(INSERT CO. NAME) Induction Questionnaire). Copies of these records shall be held by the
Project for a period of seven (7) years.
7.4 First Aid Training
Personnel must have access to adequate first aid personnel. First aid personnel shall have
current Senior First Aid qualification from a recognised training facility, as a minimum.
7.5 Emergency Response
Emergency response requirements will be considered in all operations. (INSERT CO. NAME)
will comply with client and project requirements.
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Personnel shall participate in regular emergency drills based on likely incident scenarios at
times to be determined by the client.
7.6 Training Assessment
All personnel shall be suitably qualified based on appropriate education, training and/or
experience as is necessary to meet the requirements of the tasks they are employed to carry
out.
Where required (INSERT CO. NAME) shall work with the client to carry out a training
assessment to identify specific project HSE training requirements for its personnel, based
upon scheduled activities.
7.7 Training Records
Records shall be maintained of all HSE training undertaken, and retained.
8.
OCCUPATIONAL HEALTH
8.1 Fitness For Work
No person shall be allowed onto the work site or in the office while, fatigued or under the
influence of alcohol or non-prescribed drugs, or if otherwise deemed to be in an at risk
physical or emotional condition.
In the event of an employee using prescribed legal medication, the employee must advise
his/her Supervisor by completing a Medical Advice Form prior to the commencement of any
work on the project, and use the medication in accordance with relevant instructions.
Generally people who breach fitness for work requirements will disciplined on three strikes
basis. However (INSERT CO. NAME) will follow client requirements in regards to discipline
requirements.
8.2 Hazardous Substances and Dangerous Goods
(INSERT CO. NAME) shall comply with relevant State, National and International Standards
and relevant Codes of Practice, as well as client requirements for Hazardous Substances
and Dangerous Goods.
All hazardous substance and dangerous goods will be handled, transported, stored and
disposed of using correct methods.
8.2.1 Safety Data Sheets (SDS)
Dangerous Goods and Hazardous Substances approved for use must be recorded in the site
hazardous substances and dangerous goods register.
All provisions including PPE recommended on a SDS shall be made available to all
employees required to handle the substance. Personnel using hazardous substances or
dangerous goods shall be appropriately trained in the correct use of the substance.
First Aid requirements shall be supplied as per the information on the SDS.
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