Fx sd slo_lic_possnapshot_sept12

1. Visibility into License Positions
Not every organization is ready for a full-blown
Software Asset Management (SAM) and license
optimization project. Reasons for waiting to launch
a large-scale effort include a lack of resources,
infrastructure, processes or budget.
These organizations, however, often need to
understand what software is installed compared to
what has been purchased. Knowledge about their
license positions enables organizations to address
such concerns as software spend and total cost of
ownership, control over licenses and the ability to
prepare for vendor audits.
A vendor relationship manager, for example, may
face a compelling event such as an audit, true-up
or license purchase that makes visibility into the
current license position essential. In other cases,
an organization may want to move higher on
the SAM maturity ladder to drive efficiencies that
reduce software spend or enable more effective
management of maintenance and support renewals.
However, the organization may not have the tools
or skills to optimize license positions.
Flexera Software’s License Position Snapshot Service
helps IT organizations address these needs.
Assistance from the Experts
The License Position Snapshot Service is delivered
as an onsite or remote analysis of a client’s software
installation position. The service can also include
purchased-versus-installed license reconciliation and
optimization recommendations to drive cost savings
or cost avoidance, especially around a vendor audit
or purchasing event.
The service is delivered by Flexera Software
consultants who are well versed in the architecture
and implementation of FlexNet Manager Suite
for Enterprises solutions. The consultants use
FlexNet Manager Suite, Flexera Software’s next-
generation software asset management and license
optimization solution, to capture and report on
software inventory, license entitlement and license
position data.
In addition to providing a report on installed
software, the engagement may also include a report
on software purchased versus installed or deliver an
optimized software position for a particular vendor,
such as Microsoft, Adobe or Oracle. In this case,
Flexera Software assigns a principal consultant with
deep software licensing expertise. The consultant
leverages the license optimization capabilities built
into the FlexNet Manager Suite to apply product use
rights that minimize license consumption and reduce
ongoing software costs.
DATASHEET
License Position Snapshot Service
Visibility into Software License Positions for Audit Readiness, Annual True-ups
and Contract Renewals
Benefits to
Your Organization:
• Visibility into
license position,
enabling fact-based
discussions with
vendors during
audits, true-ups and
contract renewals
• Identification of
licenses that can
be reharvested
to defer new
license purchases;
identification
of opportunities
for maintenance
cost savings
• Optimization of
licenses for key
vendors such as
Microsoft, Adobe
and Oracle to
reduce costs

2. License Position Snapshot Service
Objectives
The License Position Snapshot offering can have a number of objectives:
• Identify and report the installed position for a selected software vendor or vendors, including software that is not
authorized
• Assist organizations with preparation for a compelling event such as a software audit, annual true-up or contract renewal
by providing a current license position for selected vendor(s)
• Identify areas for license optimization to reduce ongoing software costs
• Identify unused licenses that can reharvested and reallocated to defer new license purchases
• Provide guidance on licenses that can be downgraded to a less costly version
• Help the client avoid planned purchases that are unnecessary, including payments for ongoing maintenance
• For clients who are out of compliance, provide an estimate of compliance true-up costs for budgeting purposes
Figure 1: Flexera Software consultants leverage FlexNet Manager Suite to generate a license position
Delivery Approach
This service can be delivered as an onsite or offsite consulting project depending on the complexity of the environment and type
of available data sources. In a typical Snapshot project, Flexera Software consultants:
• Discuss requirements and available software inventory, entitlement and purchase order data sources as well as
organizational data
• Agree with the client on a statement of work for delivery of the services
• Connect to the client’s network with a Flexera Software computer or install FlexNet Manager Suite in the client
environment for the duration of project
• Import inventory data or perform a FlexNet Manager Platform agentless inventory
• Perform a one-time import of baseline purchase order and human resources data, as required
• Compare software installations to purchases to create the customer’s reconciled license position
• Perform software license optimization for selected vendors applying each application’s product use rights (upgrade,
downgrade, right of second use, virtual use, failover/DR rights, etc.) per the terms of the license agreement
• Generate reports and review them with the client
Optimized License Position
Stock Keeping Unit
(SKU) Library
Product Use Rights
Library
FlexNet Manager Suite
Optimization Solutions
FlexNet Manager Platform
Application
Recognition
Library
Hardware Inventory
Software Inventory
Application Usage
Entitlement DataInventory Data
Purchase Orders
Contracts
License Position

3. License Position Snapshot Service
Project Timeline
Snapshot engagements range from 1 to 5 weeks depending on the size and complexity of the organization, availability of data
sources and the scope of the deliverables being addressed. Figure 2 shows timelines for typical engagement scenarios.
Figure 2 Timelines for Typical Engagement Scenarios
Deliverables
Deliverables could include any of the following items, depending on the compelling events for the customer and the needs being
addressed:
• Reporting on installed software
– Software Installed Report, which may include publisher, title, edition, number of
times installed, type of software, computer ID, IP address and last logged-on user
• License compliance reporting
– Report of license entitlements compared to software installations
– Report of applications not matching any license entitlements
• Microsoft license position optimization
– Minimized license consumption through application of product use rights
– Determination of an accurate and optimized license position
• Adobe license position optimization
– Minimized license consumption through application of product use rights
– Determination of an accurate and optimized license position
• Oracle database license position optimization
– Report on usage of database and installed components or options
– Classification of Oracle installations
– Determination of an accurate license position
Primary Audience
The primary target audience/buyer for this service is the owner of the vendor relationship for a client who has an upcoming
compelling event with that particular vendor. The compelling event could be an audit, true-up or expected purchase.
– Up to 5,000 desktop devices
– Typically with SCCM inventory
source only
– Installed position with basic
reconciliation advice
SMALL ORGANIZATION
1 WEEK
– Up to 30,000 desktop devices
– SCCM inventory source and up to 2
other data sources
– Installed position with basic
reconciliation advice
– License reconciliation and
optimization
– Covers a single vendor such as
Microsoft, Oracle or Adobe
MIDSIZE TO LARGE ORGANIZATION
2 TO 3 WEEKS
LICENSE RECONCILIATION
OPTIMIZATION ADD-ON

4. Copyright © 2012 Flexera Software LLC. All other brand and product names mentioned herein may be the trademarks and registered trademarks of their respective owners.
FX_SD_SLO_LicPosSnapshot_Sept12
Flexera Software LLC
1000 East Woodfield Road,
Suite 400
Schaumburg, IL 60173 USA
Schaumburg
(Global Headquarters):
+1 800-809-5659
United Kingdom (Europe,
Middle East Headquarters):
+44 870-871-1111
+44 870-873-6300
Australia (Asia,
Pacific Headquarters):
+61 3-9895-2000
For more office locations visit:
www.flexerasoftware.com
Software License Optimization Services and Solutions
Software spending and license complexity continue to
grow and organizations require best practice processes
and next generation tools to gain control of their software
estate. Flexera Software’s Software License Optimization
Services provide the data and insights needed to
understand the business value of a SAM and license
optimization program, as well as the processes and
roadmaps required for successful implementation.
License optimization services provide organizations with
an accurate and optimized view of their license position,
enabling them to reduce ongoing cost and risk and
accelerate time to value. Our FlexNet Manager Suite for
Enterprises is the only Software License Optimization
product that automates and optimizes license and
contract management processes to reduce software
license, maintenance and audit costs, while maintaining
license compliance.
About Flexera Software
Flexera Software is the leading provider of strategic solutions
for Application Usage Management; solutions delivering
continuous compliance, optimized usage and maximized
value to application producers and their customers. Flexera
Software is trusted by more than 80,000 customers that
depend on our comprehensive solutions- from installation
and licensing, entitlement and compliance management to
application readiness and software license optimization
- to strategically manage application usage and achieve
breakthrough results realized only through the systems-level
approach we provide. For more information, please go to:
www.flexerasoftware.com
Next Steps:
Learn more about optimizing your software license management
processes – visit www.flexerasoftware.com/SLOServices or
contact a Flexera Software representative.