Odoo all in one import for Sales, Purchase Invoice, Inventory Pricelist, BOM, Payment Bank Statement, Journal Entry, Picking Product Customer.

www.apagen.com | gaurav.kumar@apagen.com | Contact - +91 9971 800 665
Odoo all in one import for Sales,
Purchase Invoice, Inventory
Pricelist, BOM, Payment Bank
Statement, Journal Entry, Picking
Product Customer.V 13.0 BY APAGEN

About Apagen
Appearance
▸ Apagen Solutions, head office is based out of Noida
▸ Apagen is a sister concern of Enventa Group
▸ Track record of world class product & service delivery since inception in 2009
▸ International presence in Malaysia, UK, Nigeria, Kenya, USA and UAE
▸ Rich portfolio of alliances with major industry players
Experience
▸ Expert in manufacturing, Construction, Media, Healthcare, Education, Trading domain
▸ World class ERP consulting services for Auto component manufacturers, oil and gas drilling companies,
Logistic companies, Plastic processing units, Cement Units, Retail, Export Companies
▸ Having huge pool of products for Help Desk, Smart Card, Biometrics Payroll system, Accounting,
mobility, Production automation & Private Enterprise ATM etc.
▸ Rich experience in offshore delivery through ODCs (Offshore Delivery Model) at Noida and Next focus is
on USA, Africa and Australia.

CA, USA
Kenya

Description
▸ All Import Data of Odoo like Sales, Purchase, Invoice, Inventory,Bill of material,
Customer/Supplier Payment, Bank Statement, Journal Entry, Picking, Product,
Customer, Pricelist(Sale, Purchase and Product), Chart Of Account.
▸ Importing all kind of data now easy never been before, Importing different sort
of data is always been headache,Module is like VLC player of Odoo.
▸ It can import all important data whether its Sales, Purchase, Invoice, Inventory,
Bill of material,Customer/Supplier Payment,Serial number with Stock, Bank
Statement, Journal Entry, Picking, Product, Customer, Sale Pricelist, Purchase
Pricelist and Product Pricelist, How resourceful it is ,It can reduce you work
efforts and makes your life hassle free.
4

Features
5
Import Order
▸ Import sale order, purchase order and invoice with external sequence.
Import Order Lines
▸ Import sale order lines, purchase order lines and invoice lines.
Import Accounting Data
▸ Import bank statement lines, journal entry, customer and supplier payment and
chart of account.
Import Bill of Material
▸ Import multiple bill of material with multiple components.
Different Warning
▸ Support different warning and validation.
Support Translation
▸ Support translation in multiple language.

Import Warehouse Data
▸ Import inventory with serial number and expiry data, delivery, shipment and
internal transfers.
Import Pricelist
▸ Import sale, vendor and product pricelist.
Import and UpdateMaster Data
▸ Import and Update products, templates, product variant, customers and vendors.
Import Order with Date
▸ You can Import Date which you have in your Database instead of default that Odoo
provides.
Supported Community and Enterprise Edition
▸ Works for Community and Enterprise both Edition.
CSV/XLS file Supported
▸ You can import CSV or XLS file both as per as your convenience.
6

Import Customer/Supplier Invoice
7
You have 3 different options to import invoice order.
Import with Code.
Import with Barcode.
Import with Name.

Import Invoice Menu
8
Menu for importing dataof invoice orders.

Import Invoice Wizard.
9
Sequence Option
If you want to import details of invoice number from CSV/XLS you can also have option regarding this in import
invoice wizard.
If you select "Use Excel/CSV Sequence Number" option then name field will came from CSV/XLS file.
Invoice Stage Option
If you select "Import Draft Invoice" option then invoice will be import in draft stage.
If you select "Validate Invoice Automatically With Import" option then invoice will be import in validate/Open stage.
Account Option
If you want to import Account from XLS/CSV so you have option for "Account Option" regarding this in import
invoice wizard.
Type
You have also option for import invoice for Customer, Vendors, Customer Refund(Customers Credit Note) or
Vendors Refund(Supplier Credit Note).
Import Product By
You have also option to import products by it's Name/ Barcode or Code(Internal Reference).
If you want to create product while importing invoice order then you have to select import with "Name".

www.apagen.com | gaurav.kumar@apagen.com | Contact - +91 9971 800 665 10

After importing CSV/XLS with "Import Draft Invoice" option then you can see the invoice is in draft stage and
invoice number is same as we given in CSV/XLS file.
11

Import Invoice Tree View
12
This is the tree viewof invoice created from given data file.

If you select "Validate Invoice Automatically With Import" option then you can see the invoice is in
Open stage.

If you select "Use System Default Sequence Number" option then name field will follow the system
sequence.

If all taxes are found in system theninvoice will be generated.

If you select "Customer Credit Note" option thenyou can see the invoicescreated as a Customer Credit
Note (Customer Refund).

Warning/Validation
It will generate error if you import wrong partner.
It will also generates errors when you import wrong value of Currency,Pricelist,UOM,Salesperson and
Tax.
Import Invoice Lines / Journal Entry
Data File Sample.
You have 3 different options to import invoice line.
If you want to import product with "Take Details From The Product" option then follow given XLS
format.
Import with Code. Import with Name.Import with Barcode.

If you want to import product with "Take Details From The XLS File" option then follow given XLS
format.
Import with Code.
Import with Name.

Import Invoice Lines Menu
21
Menu for importing dataof Invoice Lines.

Import Invoice Lines Wizard.
Product Details Option :
If you select "Take Details From The Product" option then product and product quantity
will be taken from selected XLS file, Other product details(UOM, Price) will be taken
from already created products.
If you select "Take Details From The XLS File" option then all details will be taken from
selected XLS file.
Import Product By :
You have also option to import products by it's Name/ Barcode or Code(Internal
Reference).
If you want to create product while importing invoice line then you have to select
import with "Name".
22

Import Invoice Line View.
After importing CSV/XLS with "TakeDetails From The Product" option then you can seethe imported product
details is taken from alreadycreated product.
24

If you select "Take Details From The XLS File" option then you can see the imported product details is taken from
XLS file.
25

Import Customer/Supplier Payment
Data File Sample.
27
Partner
Customer/Supplier name for payment.
Payment Amount
Amount of payment for customer/supplier payment.
Payment Journal
Payment journal type for customer/supplier payment.
Payment Date
Payment date for customer/supplier payment.
Memo
Invoice payment receipt number for customer/supplier payment.

Import Payment Menu
Menu for importing dataof Customer/Supplier Payment.
28

Import Payment Wizard.
In this wizard you have to upload properly formated XLS file you want to import.
29

Import Payment View.
This is the tree viewof newlycreated customer payments from given datafile.
30
If you want to upload supplier(vendor) payment then select "Supplier Payment".

This is the example of newly created supplier payments.
31

Warning/Validation.
32
1. If you enter wrong customer/supplier then it will raise warning.
2. If you enter wrong journal then it will raise warning.
Import Bank Statement Lines
Data File Sample.

Accounting Dashboard.
33
Click on Create Statement link to create account bank statement.

Click on Add Lines button to import bank statement lines
34

This is the example of newly created supplier payments.
35

Import Bank Statement Lines wizard.
36
If you want to import details of bank statement lines from CSV/XLS you can also have option regarding this in
import bank statement lineswizard.

Import Bank Statement Lines View.
37
After importing CSV/XLS you can see the imported bank statement lines under Transactions tab.

Warning/Validation.
38
1. It will generate error if you not define Date field value while importing data.
2. It will generate error if you not define Memo field value while importing data.
Import Sales Order
Data File Sample.
Given below is the sample of import file.
You have 3 different options to import sale order.
Import with Code.

Import with Name.

Import Sale Order Menu.
40
Menu for importing dataof Sales Order.

Import Sales Order Wizard.
41
Sequence Option
If you want to import details of sales number from CSV/XLS you can also have option regarding this in import
sales wizard.
Quotation Stage Option
If you select "Import Draft Quotation" option then sale order will be import in draft stage.
If you select "Confirm Quotation Automatically With Import" option then sale order will be import in Sale Order
stage.
Import Product By
If you want to create product while importing sale order then you have to select import with "Name".

After importing CSV/XLS with "Import Draft Quotation" option then you can see the saleorder is in draft stageand
Sequance(Sale Order number) is same as we given in CSV/XLS file.

Import Sale Order Tree View.
44
This is the tree viewof salesorder created from given data file.

If you select "Confirm Quotation AutomaticallyWith Import" option then you can see the sale order is in salesorder stage.

If you select "Use System Default Sequence Number" option then name field will follow the system sequence.

If all taxes are found in system thensale order will be generated.

Warning/Validation.
It will generate error if you import wrong pricelist.
It will also generates errors when you import wrong value of Currency,Customer,UOM,Salesperson and Tax.
Import Sale Order Lines
Data File Sample.
You have 3 different options to import sale order line.
If you want to import product with "Take Details From The Product" option then follow given XLS format.
Import with Code. Import with Barcode. Import with Name.

If you want to import product with "Take Details From The XLS File" option then follow given XLS format.
Import with Code.
Import with Name.

Menu for importing dataof Sale Order Lines.
Import Sale Order Lines Menu.

Product Details Option
If you select "Take Details From The Product" option then product and product quantity will be taken from selected XLS
file, Other product details(UOM, Price) will be taken from already created products.
If you select "Take Details From The XLS File" option then all details will be taken from selected XLS file.
If you select "Take Details With Adapted Pricelist" option then all details will be taken from product applied Pricelist.
Import Product By
If you want to create product while importing sale order line then you have to select import with "Name".
Import Sale Order Lines Wizard.

After importing CSV/XLS with "TakeDetails From The Product" option then you can seethe imported product details is
taken from already created product.
Import Sale Order Line View.

If you select "Take Details From The XLS File" option then you can see the imported product details is taken from XLS file.

If you select "Take Details With Adapted Pricelist" option then you can see the imported product details is taken with adapted pricelist.

1. It will generate error if you import wrong UOM.
2. It will generate error if you import wrong Tax.
Import/Update Products
Data File Sample.
Warning/Validation.

Menu for importing dataof Products.
Import Product Menu.

In this wizard you have to upload properly formated XLS or CSV file which you want to import for upload new product or
update data of existing product.
Import Product Wizard.

You can update product by search product by their "Name" or "Internal Reference(Code)" or "Barcode".
If you added value on column that field will be updated rest other you can put blank and we have to keep format of the file
same as current.
Created Product View.

Product after updated data is displayed.
Warning/Validation.
1. It will generate error if you import wrong data e.g Empty
category.
Import ProductsWith Vendor
Data File Sample.

Menu for importing dataof Supplier.
Import Supplier Info Menu.

In this wizard you have to upload properly formated XLS file you want to import.
While importing Supplier Info, If you want to create product which is not available in your system then select first
option, It will create new product and link supplier info with it.
Import Supplier Info Wizard.
If you want to just link supplier info with exsiting product you can go for the second option.

This is the view of newly created product template. It will work in the same way with other products also.
Created Product View.

1. It will generate error if product template is not existing and we select second option.
Import and UpdateProduct Variant
Data File Sample.
Given below is the sample of import file to upload product,It is mandatory to use given format to create XLS or CSV file.
Warning/Validation.
Given below is the sample of import file to upload product variant,It is mandatory to use given format to create XLS or
CSV file.

Figure shows the access right given to user then user see import product variant menu.
Access Right

Figure shows the menu for importing data of Product variants.
Menu

In this wizard you have to upload properly formated XLS or CSV file which you want to import for upload new product or
update data of existing product.
Wizard

You can update product by search product by their "Barcode" or "Internal Reference(Code)"

Figure shows the products created from given data file.
Views

Figure showsthe products variant created from given data file.
Additional Features
It will generate error if you don't fill category field in product,which is shown in figure.

Data File Sample.
You have 3 different options to import inventory.
1. Import Inventory with Expiry Date and Import Location on inventory line.
Import Inventory.
Import with Code.
Import with Name.

2. Import Inventory without Expiry Date and with Import Location
on inventory line.
Import with Code.
Import with Name.
3. Import Inventory without Import Location on inventory line.
Import with Code.
Import with Name.

Menu for importing dataof Inventory.
Import Inventory Menu.

Figure shows a wizard for importing inventory where you can define name of inventory, location of warehouse and the
format of file you want to import.
1. Serial/Lot number with Expiry DateOption :
If you select "Import Serial/Lot number with Expiry Date" option then it will import inventory with product Lot number
and Expiry Date.
2. Import Location on inventory Line Option :
If you select "Allow to Import Location on inventory line from file" option then it will import inventory line with location
which given in XLS/CSV file.
3. Import Product By :
Import Inventory Wizard.

Here you can see existing Lot/Serial number which we can use for inventory.

If you select "Allow to Import Location on inventory line from file" option then in inventory line location is imported from
given XLS/CSV file.
Inventory Adjustments.

If you have entered the Lot number which is not available in the system, then it will assign new Lot/Serial number for
that product.
Product Lot/Serial Number.
After importing CSV/XLS you can see the Serial/Lot number and Expiry Date same as we given in CSV/XLS
file.

Data File Sample.
You can import Incoming Shipment/Delivery Order/Internal Transfer from Picking Type.
Import Incoming Shipment/Delivery Order/Internal Transfer

Menu for importing data of Incoming Shipment/Delivery Order.
Import Incoming Shipment/Delivery Order Menu.
Import Incoming Shipment/Delivery Order Wizard.
In this wizard you have to upload properly formated XLS and CSV file you want to import.

Delivery Order View.
Warning/Validation.
1. It will generate error if you not select a proper file.

Import Purchase Order
Data File Sample.
You have 3 different options to import purchase order.
Import with Code.
Import with Name.

Menu for importing data of Purchase Orders.
Import Purchase Order Menu.

1. Sequence Option
If you want to import details of purchase number from CSV/XLS you can also have option regarding this in import
purchase wizard.
2. Purchase StageOption
If you select "Import Draft Purchase" option then purchase order will be import in RFQ (Request For Quotation) stage.
If you select "Confirm Purchase Automatically With Import" option then purchase order will be import in Purchase Order
stage.
3. Import Product By
If you want to create product while importing purchase order then you have to select import with "Name".
Import Purchase Order Wizard.

After importing CSV/XLS with "Import Draft Purchase" option then you can see the purchase order
is in RFQ stage and Sequence(Purchase Order number) is same as we given in CSV/XLS file.

Import Purchase Order Tree View.
85
This is the tree view of purchase order created from given data file.

If you select "Confirm Purchase Automatically With Import" option then you can see the purchase order is in Purchase Order
stage.

If you select "Use System Default Sequence Number" option then name field will follow the system sequence.
If all taxes are found in system then purchase order will be generated.

Warning/Validation.
88
1. It will generate error if you import Unavailable UOM.
2. It will also generates errors when you import wrong value of
Currency,Customer,Pricelist,Salesperson and Tax.
Import Purchase Order Lines
Data File Sample.
You have 3 different options to import purchase order line.
If you want to import product with "Take Details From The Product"
option then follow given XLS format.

1. It will generate error if you import Unavailable UOM.
Currency,Customer,Pricelist,Salesperson and Tax.
Import Purchase Order Lines
Data File Sample.
You have 3 different options to import purchase order line.
If you want to import product with "Take Details From The Product"
option then follow given XLS format.

If you want to import product with "Take Details From The XLS File" option then follow given XLS format.
Import with Code.
Import with Name.

Import Purchase Order Lines Menu.
91
Menu for importing data of Purchase Order Lines.
Import Purchase Order LinesWizard.
1. Product Details Option :
If you select "Take Details From The Product" option then product and product quantity will be taken
from selected XLS file, Other product details(UOM, Price) will be taken from already created products.
If you select "Take Details From The XLS File" option then all details will be taken from selected XLS
file.
If you select "Take Details With Adapted Pricelist" option then all details will be taken from product
applied Pricelist.

You have also option to import products by it's Name/ Barcode or
Code(Internal Reference).
If you want to create product while importing purchase order line
then you have to select import with "Name".

Import Purchase Order Line View.
93
After importing CSV/XLS with "Take Details From The Product" option then you can see the imported product details is
taken from already created product.

If you select "Take Details From The XLS File" option then you can see the imported product details is taken from
XLS file.

Import Partners Menu.
96
Menu for importing data of Partners.
In this wizard you have to upload properly formated XLS or CSV file you want to import for create partner or update partner data.
Import Partner Wizard.

Created Partner Kanban View.
97
Kanban view of partner after update partner data.

Warning/Validation.
98
1. It will generate error if you import Unavailable Salesperson.
Company,Unavailable Parent,Unavailable Payment term.
Import Bill of Material
Data File Sample.

Import Bill Of Material Menu.
99
Menu for importing data of Bill of Material.
Import Bill of Material Wizard.
In this wizard you have to upload properly formated CSV or XLS file you want to import with BOM type.

Bill Of Material View
100
This is tree and form view of BOM from given data file.

Warning/Validation.
101
1. It will generate error if product does not available.
UOM.
Import Sale Pricelist
Data File Sample.
You have 3 different options to Import Sale Pricelist.
Import with Code.
Import with Name.

Import Sale Pricelist Menu.
102
This is tree and form view of BOM from given data file.

Import Sale Pricelist Wizard.
103
You have option to import products by it's Name/ Barcode or Code(Internal Reference).
2. Import Product Variant By
You have option to import products variant by it's Name/ Barcode or Code(Internal Reference).
3. Compute Type By
You have option to import products by select type for pricelist computation.

When you select 'Formula' in computation type then at that time you need to add some extra columns in your CSV or
XLS file as shown in below image.

Sale Pricelist View.
105
Import Vendor Pricelist
Data File Sample.
You have 3 different options to Import Vendor Pricelist.

Import with Code.
Import with Name.

Menu for importing data of vendor pricelist.
Import Vendor Pricelist Menu.

You have option to import products by it's Name/ Barcode or Code(Internal Reference).
2. Import Product Variant By
You have option to import products variant by it's Name/ Barcode or Code(Internal Reference)
Import Vendor Pricelist Wizard.

Vendor Pricelist View.

Data File Sample.
You have 3 different options to Import Product Pricelist.
Import Product Pricelist
Import with Code.
Import with Name.

Menu for importing data of product pricelist.
Import Product Pricelist Menu
Import Product Pricelist Wizard.
You have option to import products by it's Name/ Barcode or
Code(Internal Reference).

Product Pricelist View.

Import Chart Of Account Menu.
113
Menu for importing data of vendor pricelist.

Import Chart Of Account Wizard.
114
In this wizard you have to upload properly formated XLS or CSV file which you want to import chart of
account data.

Chart Of Account View
115
Warning/Validation.
1. It will generate error if you select invalid file.
2. It will generate errors when you import wrong value of
Tax, Account.

THANK YOU
Any questions?
You can find me at:
▸ Gaurav.kumar@apagen.com
▸ +91 9971 800 665

Odoo all in one import for Sales, Purchase Invoice, Inventory Pricelist, BOM, Payment Bank Statement, Journal Entry, Picking Product Customer.

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