ER&L 2016 Using the scrum project management methodology to create a comprehensive collection assessment framework
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Commonly used in software development, Scrum is a simple and practical project management methodology. This presentation will demonstrate how using Scrum to develop a framework for a comprehensive review of e-resource collections kept the project on task, strengthened the project's deliverables, increased team morale, and resulted in equitable task distribution.
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ER&L 2016 Using the scrum project management methodology to create a comprehensive collection assessment framework
- 1. Using the Scrum Project Management Methodology to Create a Comprehensive Collection Assessment Framework Galadriel Chilton @gchilton Head of Licensing & Acquisitions University of Connecticut galadriel.chilton@uconn.edu Background Image: Records of Patent and Trademark Office, National Archives Patent for a mechanical toy, C.A. Lewis, 985,746 Patented 2/28/1911
- 2. Project Objectives At the end of this project… 1. A system will be in place to collect and disseminate e-resource collection data and information that facilitates the assessment and subsequent renewal or cancelation of UConn’s e-resources: • E-Journals (individual subscriptions and packages) • Databases 2. Library staff with collection development responsibilities will have the knowledge and data necessary to complete a data-informed review of UConn Libraries’ e-resources and be able to implement annual reviews of e-resources.
- 3. Deliverables Terms & Definitions Package Type Quick Reference Guide Journal Package Title Lists with Usage Data, Subscription Site, etc. Individual Journal Subscriptions with Usage Data, Cost, etc. Database Subscriptions with Usage Data, Cost, etc.
- 6. How? Photo by Will Vanlue https://www.flickr.com/photos/wv/
- 7. Photo by Denis De Mesmaeker https://www.flickr.com/photos/2ni/ Work is completed in two week sprints by a team of 5-7 people.
- 8. Photo by David Bleasedale https://www.flickr.com/photos/sidelong/ What is the story driving the work that needs to be done?
- 9. Photo by gjuro_faker https://www.flickr.com/photos/25566008@N00/ Sprint Planning Meeting What tasks need to be complete so that the story can unfold and reach its conclusion?
- 11. Photo from http://lego.brickinstructions.com What tasks need to be complete so that the story can unfold and reach its conclusion?
- 12. Photo by Chad Kainz https://www.flickr.com/photos/smaedli/ How many hours does the team have available during the two week sprint? How many hours does the team estimate each task will take?
- 13. For example…
- 14. How many hours does the team estimate each task will take? Journals Download 2015 usage statistics and update Journal Package Guide with usage from 2015 JR1 usage reports. • 57 Journal Packages • 48 Publishers
- 15. How many hours does the team estimate each task will take? Databases Download 2015 usage statistics and update the Databases List with usage and usage type from 2015 usage reports (searches, sessions, and/or full text downloads as appropriate for each resource). • 164 databases
- 16. Photo by Francois R. Caron https://www.flickr.com/photos/virtuadesign/ Who will complete each task?
- 18. Photo by Jason Pratt https://www.flickr.com/photos/jasonpratt/ Daily Check In What did you do yesterday? Time on each task? What problems did you encounter? What do you plan to work on today?
- 20. Journal Packages + Individual Journal Subscriptions Journal Package Guide Individual Subscriptions via EBSCO (2016) - Print & Electronic -
- 22. Databases
- 23. E-Journal Package Title Lists Encompasses Information from 3 Sources: 1. COUNTER JR1 Usage Report for 2014: Number of Full Text Downloads 2. Entitlement Lists for 2015 or 2016 3. 2015 or 2016 List Prices for Individual Journal Subscription Outside of a Package
- 24. Merged Title Lists Include: • Package Description • Journal Titles • List Price • Subscribed Price per Journal (If Available) • Cost Per Use • Projected ILL Cost if Unsubscribed • Notes
- 28. Photo by Thomas Hawk https://www.flickr.com/photos/thomashawk/
- 30. Photo by Wesley Fryer https://www.flickr.com/photos/wfryer/
- 32. Entitlement and List Price formatting that is NOT KBART compliant: Journal information is in rows rather than columns.
- 34. COUNTER JR1 Usage reports with all names of a journal throughout a journal’s history. For example, a usage report lists the current title and past titles for journals which means that usage could be reported under a past journal title name and the usage needs to be collapsed under the current title name.
- 35. Photo by Ars Electronica https://www.flickr.com/photos/arselectronica/
- 36. =IF(ISNUMBER(INDEX($A$7:$J$486,MATCH(1,([@[Unique ID]]=$A$7:$A$486)*([@[Usage Year]]- 1=$J$7:$J$486),0),9)),IF(ISNUMBER([@Usage]),[@Usage]/INDEX($A$7:$J$486,MATCH(1,([@[Unique ID]]=$A$7:$A$486)*([@[Usage Year]]-1=$J$7:$J$486),0),9)-1,"No "&[@[Usage Year]]&" Usage"),"Not Available")
- 37. Journals Published In & by UConn Researchers UConn Editors of Elsevier Journals 3/31/2016 Deliverables – Bonus Edition!
- 38. Sprint #1 ~ 2.5 Weeks Anticipated Time Available: 98 Hours Estimated Time on Task: 44 Hours Actual Time to Complete all Tasks: 46.75 Hours Sprint #3 ~ 3 Weeks Anticipated Time Available: 72 Hours Estimated Time on Task: 72 Hours Actual Time to Complete all Tasks: 82.75 Hours Sprint #2 ~ 4 Weeks Anticipated Time Available: 90 Hours (initial 2 weeks) Estimated Time on Task: 138 Hours Actual Time to Complete all Tasks: 114 Hours
- 41. Photo by Stu Mayhew https://www.flickr.com/photos/stumayhew/
- 42. Photo by Vyn Raskopf https://www.flickr.com/photos/vynsane/
- 43. Photo by Kristen Pauli https://www.flickr.com/photos/wendypictures/
- 44. Photo by Vyn Raskopf https://www.flickr.com/photos/vynsane/ Photo by Will Vanlue https://www.flickr.com/photos/wv/ Photo by pengrin https://www.flickr.com/photos/pengrin/
- 45. Photo by brickset https://www.flickr.com/photos/brickset/ Galadriel Chilton galadriel.chilton@uonn.edu @gchilton slideshare.net/gchilton Thank you!