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Writing a Report
Finalizing the Proposal
• Outlines:-
• 1-Introduction:
• 1-1Background information
• 1-2Statement of the ...
(No investigation is complete until a report is written)
1-Preliminary Report:-
* A review of your fieldwork experience
* ...
• *Review your plan of analysis of data during the pre test.
*Review the statement of the problem and specific objective d...
• -Statement of the problem
• -Place of the study
• -Methodology (study population, variables, sampling, how
data was coll...
*In making recommendation use your findings+
Supportive information from other sources or related issues.
8)Conclusion:-
*...
*In making recommendation use your findings+
Supportive information from other sources or related issues.
8)Conclusion:-
*...
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Writing a report

This is a series of Capacity Building documents that was prepared by the Sudanese Youth Leadership Development Program.
هذه مجموعة من المقالات في مجالات تدريبية متعددة مناسبة للجمعيات الطوعية تم تطويرها بين عامي 2003-2008 للبرنامج السوداني لإعداد القيادات الشبابية

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Writing a report

  1. 1. Writing a Report Finalizing the Proposal • Outlines:- • 1-Introduction: • 1-1Background information • 1-2Statement of the problem • 1-3Literature review • 2-Objectives:- • Outlines:- • 1-Introduction: • 1-1 Background information • 1-2 Statement of the problem • 1-3 Literature review • 2- Objectives:- • 3-Methodology:- 3-1 Study design, variables, data- collection technique • 3-2 Sample • 3-3 Plan for data collection • 3-4 for data analysis • 3-5 Ethical consideration • 3-6 Preset/ pilot study • - 4 Project Management:- • 1- 4 Staffing and Works plan • 2- 4 Administration & monitoring • 3- 4 Plan for utilization and dissemination of results • - 5 Budget • 5-1- Budget • 5-2- Budget Justification Report Writing • (No investigation is complete until a report is written) 1-Preliminary Report:- * A review of your fieldwork experience * A summary of preliminary findings - 6 Annexes:- • 6-1 Reference. 6-2 List of abbreviations. 6-3 Questionnaire (and/ or other data collection tools)
  2. 2. (No investigation is complete until a report is written) 1-Preliminary Report:- * A review of your fieldwork experience * A summary of preliminary findings a) Reviewing of the fieldwork • -Generally:- *How do you function as a group? *Were all group members active? *Did you loose any members? *Did you recruit any new members? *What procedure did you follow to obtain permission? *Did you manage to obtain the research assistant, equipment, transport, and financial support needed? *Were the resources you budgeted sufficient? Technical Preparation. **Training **Pre test/ pilot study. Field work:- -Did you do your sampling as planned in the proposal? -Did you get the information you want? _Does the calculated sample= the actual sample size? No of interviewers I.e if there were different group interviewed? -What were the data collection tools, and were they adequately collected the data needed? -Did you follow your work plan? 7- Research Findings:- *Overview of all data collected -Are records collected -Completed -Master sheet/ computer, prints? -Answer of open- ended question? *Write down result from -F.G.D -I.I.I -Observation
  3. 3. • *Review your plan of analysis of data during the pre test. *Review the statement of the problem and specific objective did the data collected answer the research objective? -Qualititative data -Observation Is there any contradiction between them or they complement each other. 7- Research Findings:- *Review the dummy tables • -Analyzed the dependant variable • -Prepare at least two table for each objective • *What you did in data processing and what remain to be done for the final report • (preliminary, report not more than 4-5 page) 1-Final Report:- Main component of a research report:- • *Title • *Abstract (summary of findings and recommendations) • *Acknowledgement (optional) • *Table of content • *List of tables, figures (optional) • *List of abbreviation, (optional) • 1-Introduction • 2-Objective • 3-Methodology • 4-Findings and Conclusion • 5-Discussion • 6-Recommendation • 7-References, Annexes, Data collection, tools...Maps) 1-Title:- • Should clearly explain what the report is about. • Extra subtitle can be added • Should contain the names of authors with their titles and position, publisher, month and year of publication • 2- Abstract:- • *Should be informative (the summary is your advertisement) not more than 250 word. Should contain
  4. 4. • -Statement of the problem • -Place of the study • -Methodology (study population, variables, sampling, how data was collected, processed and analyzed) • -Summary of research findings (result) • -Conclusions • -Recommendation (major or all) 3)Introduction:- • -Background information • -Health status 4)Objectives:- • General and specific should be written . Unment objective should be stated in the methodology and discussion section. 5)Methodology: • *To inform reader on how the research was carried out. • *It should contain enough details for duplication. • *It should contain answer to: • -What was the study design used? • -What were the study population • -How they were selected? • -How many were they? • -What were the technique used? And what the tools? • -How data was analyzed and what were the statistical test used? • -Was there any deviation from the proposal? • -If any why? 6)Results:- *Analyzed data should be presented in graphs, tables and the statistical outcome. *Tables and figures should be well titled and captioned with footnotes. 7)Discussion:- *Did you find what is expected? *How do your results relate to others? 8)Conclusion:- *Summarize your main findings *Make suggestion for further research. 9)Recommendation:- *Logically should follow from the discussion of the findings *May be summarized according to the groups towards which they are directed.
  5. 5. *In making recommendation use your findings+ Supportive information from other sources or related issues. 8)Conclusion:- *Summary your main findings *Make suggestion for further research. 9)Recommendation:- *Logically should follow from the discussion of the findings *May be summarize according to the groups towards which they are directed. *In making recommendation use your findings Supportive information from other sources on related issues. 10)References and Appendences: *References should be carefully checked and written. It enables the reader to evaluate your sources. * Style of Writing:- *Simplicity *Justification based on facts *Quantity avoid large small Be specific* Avoid exaggeration* Use short sentences* *Be consistent in the use of tenses *Be clear, logical and systematic in your presentation
  6. 6. *In making recommendation use your findings+ Supportive information from other sources or related issues. 8)Conclusion:- *Summary your main findings *Make suggestion for further research. 9)Recommendation:- *Logically should follow from the discussion of the findings *May be summarize according to the groups towards which they are directed. *In making recommendation use your findings Supportive information from other sources on related issues. 10)References and Appendences: *References should be carefully checked and written. It enables the reader to evaluate your sources. * Style of Writing:- *Simplicity *Justification based on facts *Quantity avoid large small Be specific* Avoid exaggeration* Use short sentences* *Be consistent in the use of tenses *Be clear, logical and systematic in your presentation

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