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Institutional Repositories
                 Wendy Brown
                  Jen Langley
                 Joshua Parker
                    October 2, 2008

         LIS 462: Digital Libraries (Schwartz)
    Graduate School of Library & Information Science
             Simmons College, Boston, MA
Institutional Repositories
What is an Institutional Repository?
Institutional repositories [are] ... digital collections
capturing and preserving the intellectual output of a
single or multi-university community. (Crow,
2002).

A university-based institutional repository is a set of
services that a university offers to the members of its
community for the management and dissemination of
digital materials created by the institution and its
community members. It is most essentially an
organizational commitment to the stewardship of these
digital materials, including long-term preservation
where appropriate, as well as organization and access
or distribution. (Lynch, 2003)
Institutional Repositories
Institutional Repositories are:
• Centered around a university (other academic
  institution) and contain items which are the scholarly
  output of that institution

• A collection of (digital) objects, in a variety of
  formats

• Include works of various degrees of scholarly
  authority and from various stages in the process of
  scholarly inquiry. In addition to published works, an IR
  may include preprints, theses & dissertations, images,
  data sets, working papers, course materials,or anything
  else a contributor deposits

• Typically motivated by a commitment to open access
Institutional Repositories
IRs & Digital Libraries
Institutional Repositories    Digital Libraries
• Are organized around a      • May be built around any
  particular institutional      number of organizing
  community                     principles (often topic,
• Often are dependent upon      subject, or discipline)
  the voluntary               • Are the product of a
  contribution of               deliberate collection
  materials by scholars for     development policy
  the content in their        • Typically include an
  collection                    important service
• Are mainly repositories       aspect (reference and
  and therefore may only        research assistance,
  offer limited user            interpretive content, or
  services                      special resources.)
Institutional Repositories
Origins & Development

OA
             Open access movement
             and free scholarly
             communication


                                       Disciplinary
                                       Repositories
                     Software
                     development

                                          Institutional
                                          Repositories

                    Legal and
                    Institutional
                    Deposit Policies
Institutional Repositories
Starting & Maintaining an IR
 Steps to Building an IR            Key Issues:

1.   Justify the relevance to the   • Faculty buy-in
     institution and
     contributors                   • Submission polices
                                    • Intellectual Property
2. Develop a policy                   issues
   framework. How will we           • Mediated deposit
   find this content and            • Metadata
   what will we do with it?
                                    • OAI-PMH compliant
                                      systems
3. Build the infrastructure
                                    • Specialized staff
                                    • Outreach and Liaison
Bonus: Get institutional
   support and a mandate.             services
Institutional Repositories
Four Widely Used Systems

    Produced by Berkeley Electronic Press (bepress), focused on
    maintaining scholarly output. Not open source.


    Developed at the University of Southampton (UK). Widely
    considered to be the least complex of the major repository software
    platforms.


    Developed at Cornell and University of Virginia. Based on a
    framework known as the Flexible Extensible Digital Object and
    Repository Framework.

    Designed by MIT and Hewlett-Packard to manage the intellectual
    output of research institutions and provide for long-term
    preservation.
Institutional Repositories
DSpace
Institutional Repositories
How Does an IR Work?

                             Submission and Ingestion
                              contributor metadata
                               formatting
                               copyright

                             Post-Submission
                              quality metadata (DC)
                              Intellectual Property issues

                             User Query

                             Ongoing workflows
                             Preservation
                             Administration
                             Data Management
                             System customization
Institutional Repositories
Searching Across Multiple IRs

                               The use of OAI-
                               PMH compliant
                              metadata permits
                             “one stop shopping”
Institutional Repositories
Future & Challenges
“We can open an empty library building, and we can
market its existence all over creation, but the mere act of
doing so won't fill the shelves!” (Dorthea Salo)

Librarians care about open access, while researchers care
primarily about their field. How do we ensure that
investigators contribute to and use materials in
institutional repositories?

The Next Steps:
 • Content Recruitment and Advocacy
 • Mandates
 • Mediated Deposit
 • Networked communities of teaching and learning
Institutional Repositories
Questions?




          Annotated resource guide available at:

          http://web.simmons.edu/~parker1/
      coursework/LIS462_IR_resource_guide.pdf

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Institutional Repositories

  • 1. Institutional Repositories Wendy Brown Jen Langley Joshua Parker October 2, 2008 LIS 462: Digital Libraries (Schwartz) Graduate School of Library & Information Science Simmons College, Boston, MA
  • 2. Institutional Repositories What is an Institutional Repository? Institutional repositories [are] ... digital collections capturing and preserving the intellectual output of a single or multi-university community. (Crow, 2002). A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution. (Lynch, 2003)
  • 3. Institutional Repositories Institutional Repositories are: • Centered around a university (other academic institution) and contain items which are the scholarly output of that institution • A collection of (digital) objects, in a variety of formats • Include works of various degrees of scholarly authority and from various stages in the process of scholarly inquiry. In addition to published works, an IR may include preprints, theses & dissertations, images, data sets, working papers, course materials,or anything else a contributor deposits • Typically motivated by a commitment to open access
  • 4. Institutional Repositories IRs & Digital Libraries Institutional Repositories Digital Libraries • Are organized around a • May be built around any particular institutional number of organizing community principles (often topic, • Often are dependent upon subject, or discipline) the voluntary • Are the product of a contribution of deliberate collection materials by scholars for development policy the content in their • Typically include an collection important service • Are mainly repositories aspect (reference and and therefore may only research assistance, offer limited user interpretive content, or services special resources.)
  • 5. Institutional Repositories Origins & Development OA Open access movement and free scholarly communication Disciplinary Repositories Software development Institutional Repositories Legal and Institutional Deposit Policies
  • 6. Institutional Repositories Starting & Maintaining an IR Steps to Building an IR Key Issues: 1. Justify the relevance to the • Faculty buy-in institution and contributors • Submission polices • Intellectual Property 2. Develop a policy issues framework. How will we • Mediated deposit find this content and • Metadata what will we do with it? • OAI-PMH compliant systems 3. Build the infrastructure • Specialized staff • Outreach and Liaison Bonus: Get institutional support and a mandate. services
  • 7. Institutional Repositories Four Widely Used Systems Produced by Berkeley Electronic Press (bepress), focused on maintaining scholarly output. Not open source. Developed at the University of Southampton (UK). Widely considered to be the least complex of the major repository software platforms. Developed at Cornell and University of Virginia. Based on a framework known as the Flexible Extensible Digital Object and Repository Framework. Designed by MIT and Hewlett-Packard to manage the intellectual output of research institutions and provide for long-term preservation.
  • 9. Institutional Repositories How Does an IR Work? Submission and Ingestion contributor metadata formatting copyright Post-Submission quality metadata (DC) Intellectual Property issues User Query Ongoing workflows Preservation Administration Data Management System customization
  • 10. Institutional Repositories Searching Across Multiple IRs The use of OAI- PMH compliant metadata permits “one stop shopping”
  • 11. Institutional Repositories Future & Challenges “We can open an empty library building, and we can market its existence all over creation, but the mere act of doing so won't fill the shelves!” (Dorthea Salo) Librarians care about open access, while researchers care primarily about their field. How do we ensure that investigators contribute to and use materials in institutional repositories? The Next Steps: • Content Recruitment and Advocacy • Mandates • Mediated Deposit • Networked communities of teaching and learning
  • 12. Institutional Repositories Questions? Annotated resource guide available at: http://web.simmons.edu/~parker1/ coursework/LIS462_IR_resource_guide.pdf