Webinar Video: https://youtu.be/6Ze1aZcT_KQ In this webinar, I explain all the cool features of Office 365 Groups and how you can use them effectively within your organization to manage projects and collaborate with internal and external team members. Here are the topics covered: - What are Office 365 Groups - Conversations - File sharing - Calendar - Notebook - Tasks - External Access - Office 365 Groups and Team Sites

1. sharepointmaven.com @gregoryzelfond
KICK-ASS PROJECT
COLLABORATION WITH
OFFICE 365 GROUPS

2. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Before we start…
 Complementary webinar video recording is
available at https://youtu.be/6Ze1aZcT_KQ
 You can also visit my YouTube Channel:
https://www.youtube.com/c/sharepointmaven
 Slides and Demo based off SharePoint Online,
however, similar functionality is available with
on-premises and older versions of SharePoint

3. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About Me
 Gregory Zelfond
 10+ years of experience with SharePoint
 Huge SharePoint Advocate, blogger
 Love to solve business problems using
code-free, out of the box SharePoint
configurations
 Owner of SharePoint Maven

4. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About SharePoint Maven
I HELP ORGANIZATIONS TO UNLOCK
THE POWER OF SHAREPOINT
MIGRATION CONSULTING TRAINING

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Agenda
– Project Management options in
SharePoint/O365
– Office 365 Groups
• What are Office 365 Groups
• Conversations
• File sharing
• Calendar
• Notebook
• Tasks
• External Access
• Office 365 Groups and Team Sites
– Q & A

6. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
PROJECT
MANAGEMENT
OPTIONS

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Available Options in SharePoint/Office 365
Office 365
Groups
• Informal
• Easy to use
• No overhead
Document
Sets
• Formal
• Documents
Only
Project
Sites
• Formal
• Requires
Discipline
Project Web App
Project Online
• Very formal
• Portfolio
Management
• Mature PM
Methodology
• $$$$

8. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
What is the problem you are trying to solve?
 Consistency with documentation
 Consolidate various information sources
 Enforcement of Project Management
methodology
 Project Management Office (PMO)
Dashboards and Reporting
 Informal Meeting Space

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Things to keep in mind…
 Project Management discipline/maturity
within an organization
 SharePoint maturity within an
organization
 Know your audience
 User Adoption & Training

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OFFICE 365
GROUPS

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Conversations
 Keep all your email conversations in 1 spot!

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Files
 OneDrive-like place for your files
 BONUS: Add metadata if you wish!!!

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Calendar
 Easily overlay multiple Office 365 Groups
Calendars with personal calendar!

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Notebook
 Keep ANY project notes in one place!

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Tasks
 Delivered via Office 365 Planner
 Plan created automatically for every new Office 365 Group
 Not ready for prime time! Wait until this product matures

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External Access
 Step 1: Allow users to
email the group
 Step 2: Add External users
just like you would with
regular members

17. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Office 365 Groups and Team Sites
 Office 365 Groups and Team Site are getting married!
 New Office 365 Groups will get a team site and vice
versa!

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 Small projects
 Projects that don’t follow formal project
management methodology
 Projects where security does not need to be
tightly controlled
Office 365 Groups are great for…

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Office 365 Groups Blog posts
 Top 5 features of Office 365 Groups
 Project collaboration with Office 365 groups
 Project Management in SharePoint – lots of
options to choose from

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SharePoint Webinars
 How to manage projects in SharePoint using out of the box features
 How to build amazing Intranet Sites in SharePoint using out of the box features
 How to improve SharePoint User Adoption – practical tips and industry best
practices
 How to manage migration to SharePoint
 SharePoint hacks you can’t live without
 [NEW] Project and Portfolio Management with Project Online
 [NEW] Kick-Ass Project Collaboration with Office 365 Groups
LEARN MORE

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Need help with SharePoint?
 SharePoint Site Configuration and Customization
 Document Migration to SharePoint
 SharePoint Implementation Strategy
 SharePoint Training
 SharePoint User Adoption
 SharePoint Governance
 SharePoint Project Management

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THANK YOU!
Visit: sharepointmaven.com
Email: greg@sharepointmaven.com
Follow: @gregoryzelfond
Connect: linkedin.com/company/sharepoint-maven
View: www.slideshare.net/gzelfond
Watch: SharePoint Maven YouTube Channel
Get in touch if you have questions