PMO365 - The Many Faces of Project Management in Office 365
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Have you ever wondered if you can effectively manage projects without a dedicated PMIS or other tools that will break the bank? Project Management Systems come in many sizes and forms. Most systems have a sophisticated multi-project/program planning component and also let you track, resources, risk and issues, and more. All these bells and whistles often carry a hefty price tag. For enterprises that manage large projects this makes sense. But if you’re a small or medium size business who doesn’t have the need for such complexity in your project tracking, Office 365 is a great. This presentation will introduce you to Office 365 and the apps that can help you in your day-to-day life as a project lead. It will then take you on a journey where we discover ways and methods to manage tools of various sizes, complexities, and methodologies. By the end, you will have an understanding of how Office 365 can best suit your needs.
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PMO365 - The Many Faces of Project Management in Office 365
- 1. PMO 365 – The Many Faces of Project Management in Office 365
- 2. THANK YOU EVENT SPONSORS We appreciated you supporting the New York SharePoint Community! • Diamond, Platinum, Gold, & Silver have tables scattered throughout • Please visit them and inquire about their products & services • To be eligible for prizes make sure to get your bingo card stamped by ALL sponsors • Raffle at the end of the day and you must be present to win!
- 3. CONFERENCE MATERIALS • Slides / Demo will be posted on Lanyrd.com • http://lanyrd.com/2016/spsnyc • Photos posted to our Facebook page • https://www.facebook.com/sharepointsaturdaynyc • Tweet Us - @SPSNYC or #SPSNYC • Sign Up for our NO SPAM mailing list for all conference news & announcements • http://goo.gl/7WzmPW • Problems / Questions / Complaints / Suggestions • Info@SPSNYMetro.com
- 4. HANIEL CROITORU I’m passionate about technology, and I work at . LEAD CONSULTANT | PMP, PMI-ACP | SPEAKER
- 5. How did we get here? Paving the Way When to use What Identifying the Need
- 6. 80% of PM’s time is typically spent communicating Paving the Way When to use What Identifying the Need Communication Project Plan Status Reports Risk & Issue Log Meeting Minutes Action Items Decision Log Change Request Log
- 7. What frustrates you most with the work you do? Paving the Way When to use What Identifying the Need
- 8. Prior to Office 365 Paving the Way When to use What Identifying the Need
- 9. Office 365 continues to evolve Paving the Way When to use What Identifying the Need
- 10. When To Use What Whitepaper: http://www.whentousewhat.com Paving the Way When to use What Identifying the Need FREE 60+ page Office 365 Whitepaper give you guidance, insights and recommendations to drive usage of Office 365 in your own organization
- 11. Task Management Paving the Way When to use What Identifying the Need
- 12. Task Management Paving the Way When to use What Identifying the Need
- 13. Working across apps Track your team’s Tasks Paving the Way When to use What Identifying the Need Online
- 14. Tracking your project logs Paving the Way When to use What Identifying the Need
- 15. Tracking you project logs Paving the Way When to use What Identifying the Need
- 16. Store and Share Documents Paving the Way When to use What Identifying the Need
- 17. Store and Share Documents Paving the Way When to use What Identifying the Need
- 18. Working across apps Store and Share Documents Paving the Way When to use What Identifying the Need
- 19. Search Content Paving the Way When to use What Identifying the Need
- 20. Search Content Paving the Way When to use What Identifying the Need
- 21. Ask a Question Paving the Way When to use What Identifying the Need
- 22. Ask a Question Paving the Way When to use What Identifying the Need
- 23. Sharing minutes with others Paving the Way When to use What Identifying the Need
- 24. Sharing minutes with others Paving the Way When to use What Identifying the Need
- 25. Keep everyone informed Paving the Way When to use What Identifying the Need
- 26. Keep everyone informed Paving the Way When to use What Identifying the Need
- 27. Keep everyone informed Paving the Way When to use What Identifying the Need
- 28. How to get there Need to assess… • Needs - Organizational and personal? • Adoption - Audience and technical comfort? • Governance - what do you have flexibility over? • Process - How much does it lend itself to change? Search User Experience Task Management Paving the Way When to use What Identifying the Need
- 29. Summary Online Track your Team’s Tasks Track your Projects Logs Store and Share Documents Search for Content Ask a Question Capture Meeting Minutes Report on Progress
- 30. LEAD CONSULTANT | PMP, PMI-ACP | SPEAKER Thank You! Organizers, SponsorsandYouformaking thispossible. Message Me On LinkedIn or Email haniel@2tolead.com Download the full whitepaper at http://www.whentousewhat.com
- 31. • Visit ExtaCloud’s booth for wrist bands! Scallywag's Irish Pub 508 9th Ave, between 38th & 39th. [6 minutes walk] Scallywags also serves food. http://www.scallywagsnyc.com/
Editor's Notes
- When it comes to communication, not all sizes fit all Based on the stakeholders, communication may differ in Formats – doc, presentation, dashboard Frequency – daily, weekly, real-time Medium – verbal, digital, physical
- Before Office 365, fewer choices – solutions were more disconnected Outlook Office Apps Project SharePoint
- As technology advances, demands are growing as well Outlook – popular communication application use to manage mail, calendar, contacts, and tasks Office Suite – productivity apps such as Word, Excel, PowerPoint, Visio, Access, OneNote, and Project SharePoint – enterprise content management and productivity system (6th generation) Yammer – Facebook-like social collaboration platform OneDrive for Business – enterprise cloud storage Delve & Graph – uses machine learning to provide users with information that matters to them based on connections OneNote – application for free-form information gathering and multi-user collaboration Groups – online sites used for sharing email conversations, calendars, file shares, and OneNote amongst a group of users Planner – online task management tool using a Kanban-like approach Project Online – enterprise program/portfolio management system to manage resources, collaboration, and decision making Video Portal – You-tube like enterprise portal for managing videos Sway – collaborative presentation application Power BI – dashboard and reporting visualization tool using data from a large number sources
- Track your team’s Tasks Core activity to ensure successful execution Well organized Provide insights into each project When to use… Project and Project Online SharePoint Online Office 365 Planner
- When not to use… Excel Outlook Microsoft Project SharePoint Online
- Monitoring risks, issues, and other logs is similar to tracking tasks May have some relationships to tasks Information changes frequently per item Project Online SharePoint Online Up-to-date status Version control Governance – required metadata
- When not to use… Excel OneNote Office 365 Planner Microsoft Project SharePoint Online
- Store and Share Documents Create intellectual property Reliance on historical information Discoverability Consider Audience Governance Workflows Sharing Syncing Co-authoring
- Search for Content Find information stored in documents or general communication Return relevant, accurate information Efficient Delve – content from SharePoint, OneDrive 4 Business, Yammer links, email attachments When to use… SharePoint Online Yammer Video Portal Office 365 Groups Delve
- When not to use… Outlook Skype
- Ask a Question Find out information about the project Something that is not discoverable via search When to use… Yammer SharePoint Online Office 365 Groups
- When not to use… Outlook Skype
- Capture Meeting Minutes Keep a record of what was discussed Inform others of outcome, next steps, and action items When to use… Word/PowerPoint OneNote Office 365 Groups Skype for Business
- When not to use… Outlook
- Report on Progress Update stakeholders Keep history on progress When to use… Word/PowerPoint OneNote Power BI
- When not to use… Outlook