6. Governing Documents
• Community Declaration (CC&R’s)
• Covenants, Conditions, and Restrictions
• Recorded against every Privately Owned Site
• Contract between Owner and the HRCA
• Supplemental Declaration
• Articles of Incorporation
• Bylaws
7. Terms
• Duty: Binding legal obligation
• Power: Ability to accomplish objective
• Liability: Corporate and/or personal
8. Director Duties and Powers
Acting through the Board, HRCA shall have these
duties and power:
• Duties:
• Accept property and facilities from Declarant
• Pay taxes
• Maintain casualty insurance
• Maintain liability insurance
• Obtain fidelity coverage for persons handling cash
9. Directors’ Duties
• Other insurance (e.g., worker’s compensation)
• Prepare budgets
• Levy and collect assessments
• Provide audit
• Assist Architectural Committee as outlined in Article X
• Follow all applicable Local, State and Federal laws
10. Director Power
• Acquire property and construct improvements
• Adopt rules and regulations
• Enforce the Declaration and rules and regulations
• Provide public functions
• Provide services to sub-associations
• Provide special services for members
• Charge for facilities and services
• Grant easements
11. Director Power
• Convey and dedicate property
(with approval of 2/3 Delegate voting power)
• Borrow money and mortgage property
(with approval of 2/3 of Delegate voting power)
• Employ managers
• Engage employees, agents, and consultants
12. Director Power
• General corporate powers
• Trash collection
• Regulate use of HRCA facilities
• Manage the affairs of the Association
• Delegate authority but not responsibility
13. • Maintenance funds
• Other funds
• Deposits
• Disbursements
• Common assessments
• Funding reserve funds
• Supplemental common assessments
Director Responsibilities
(Finance)
14. • Limitations of assessments (thresholds to exceed
requires 2/3 voting power of Delegates)
• Annual budgets
• Special assessments for capital expenditures (requires
2/3 voting power of Delegates)
• Reimbursement assessments
• Late charges and interest
Director Responsibilities
(Finance)
15. Director Responsibilities
(Finance)
• Notice of default and acceleration of assessments
• Lawsuit to enforce assessments
• Lien to enforce assessments
• Status letters at closings
16. Director Responsibilities
(Architectural)
• Appoint Architectural Committee Members
• Approve Rules and Guidelines
• Appoint Tribunals for appeals
• Hear and make determinations on Tribunal
recommendations (improvements to property and
non-compliance)
• Lawsuits to enforce architectural matters
• Estoppel Certificates
17. Director Expectations
• Attend monthly Board Working Session
• Attend Recreation Advisory Committee Meetings
• Attend Board Meetings
• Attend other meetings (Metro District, Douglas
County Planning Commission, etc.)
• Understand Director Roles
• Represent HRCA at community events and activities
• Understand Director Roles, Duties, Powers, and
Responsibilities
• Lead Special Projects in support of the HRCA Strategic
Objectives
18. Directors Have Liabilities
• Fiduciary Duty
• Duty of undivided loyalty
• Conflict of interest
• Uniform and consistent enforcement of rules
• Uniform and consistent enforcement of collections
• Corporate liability
• Personal liability
19. Directors Visionary Statements
and Objectives
Provide first class recreational amenities and programming
• Provide events and venues that enhance our community lifestyle
• Seek new, innovative programs and events
• Recognize and promote opportunities for volunteerism
Build the Backcountry Wilderness Area to be the heart of Highlands Ranch
• Create and implement a master plan for the Backcountry Wilderness Area
• Evaluate and implement recreational activities, programming and potential partnerships
Foster development that drives sustainable economic growth and supports our mission
• Identify and advance economic opportunities that enhance Highlands Ranch and are in the best interest
of our residents
• Lead community stakeholders to ensure an appropriate balance of commercial, residential, recreational
and open space development
Define our distinct Highlands Ranch community lifestyle
• Identify and implement high profile experiences that strengthen the community
• Promote the brand that attracts businesses and residents
22. HRCA Tribunal
• Hearing procedure and recommendation to the
HRCA Board of Directors
• Section X Community Declaration
• Section XII Bylaws
23. Delegates
• Rules and regulations for the use/operation of the
Recreation Facilities
• Propose increases and/or reductions for the Recreation
Function Common Assessments (RFCA’s) necessary for
the operation of the Recreation Centers
• Propose improvements to the Recreation Facilities
• Propose recommendations to improve operating
systems for the members
24. Development Review
Committee (DRC)
• Notify all Delegates of DRC Agenda projects in
Highlands Ranch or adjacent area
• Referral Agency
• No Authority
36. Finance Committee
• Ten Committee Members
• Treasurer Serves as Chair on Finance Committee
• Background and Experience
• From Banking, Consulting, Telecommunications, CPA, Financial
Analyst, Defense and Government
• Participation
• Monthly meetings – 350 Hours
• Budget Process meetings – 250 Hours
• Audit Review – 50 Hours
37. Finance Committee Role
• Monthly review of HRCA Financial Statements
• Balance Sheet Variance From Prior Month
• Admin and Recreation Income Statement Variances
• Negative variances in excess of 10% and $2,500
• Positive variances in excess of 25% and $5,000
• Program Analysis
•Review of Recreation Programs
•Variance of Actual Results Compared to Budget
• Investments
38. Finance Committee Role
• Quarterly Review
• Sub-Association P & L
• HR Backcountry
• HR Cultural Affairs Association
• HR Community Scholarship Fund
• HRCA Capital / Reserves Expenditures
• Annual Review
• Budget process
• Audit review
• Tax returns
39. Budgets
• Budget Message and
Assumptions
• Operating Budgets
• Administrative
• Backcountry
• Recreation
• Capital & Reserve Budgets
• Cash Flow Projections by Fund
40. Budget Process
• June - BWS Planning Session
• June to August - Draft Budget Prepared
Over 250 Hours of Staff/Supervisor Time
• August to October - Finance Committee Review
7 meetings to Review HRCA, HRCAA & HRCSF
Meetings are open to board, delegates and homeowners
• October - Board Review with Finance Committee
Presentation to Delegates
• November - Board of Directors Adopts Budget
41. Combined Balance Sheet
• Balance Sheet as of 12/31/2012
• Administrative Funds $ 2,464,000
• Recreation Funds $ 6,435,000
• Backcountry Funds $ 426,000
• OSCA Fund $ 2,208,000
• Debt Service & Plant Fund $38,635,000
• Total Funds $50,168,000
42. Administrative Fund
FYE 2012 Administrative Income Statement
Revenues $ 3,071,300
Less: Operating Expenses $ 2,957,400
Net Operating Income $ 113,900
Less: Transfers
• Capital & Reserves $ 41,900
Net Operating Profit $ 72,000
43. Recreation Fund
FYE 2012 Recreation Income Statement
Revenues $ 18,498,400
Less: Operating Expenses $ 13,302,600
Net Operating Income $ 5,195,800
Less: Transfers
•Bonds $ 3,584,100
•Capital & Reserves $ 755,200
•Backcountry transfer $ 185,000
•Total Transfers $ 4,524,300
Net Operating Profit $ 671,500
45. Employee Resources as of
4/12/2013
• 820 Employees
• Summer Seasonal Employees
100 - 125
• 110 Full-Time Employees
46. Recruitment & Selection
• Attracting and choosing the best candidates
• Decentralized hiring by supervisory staff responsible
for specific functions
• 73% of HRCA employees Live in Highlands Ranch
47. Employee Benefits and
Compensation
• 110 Benefited employees
• Utilize Broker (CoBiz) for annual benefit renewal for
health, dental, life, STD & LTD
• Compensation – participate in MSEC compensation
focus groups and surveys utilizing compiled results
49. Payroll
• Bi-weekly payroll, 26 pay periods per year
• 4/12/2013 – 820 employees in payroll
- 29% of employees between ages of 15-19
- 21% of employees are 50 and older
• Green Initiative - offer direct deposit and employee
self-service
50. Highlands Ranch Community
Scholarship Fund
• Established 2003
• 501(c)3 Designation
• $1,000 scholarships benefitting graduating seniors
in Highlands Ranch
• Funded by donations, corporate sponsorships &
fund raising events
• $167,000 awarded since inception
52. HRCA Mission Statement
Enhancing property values and creating
quality of life through recreation,
community events,
and leadership.
It’s All Right Here!
53. Community Relations
• Media Relations
• Newsletter, Activity Guide, e-Me
email blast
• Communication to Members
• Community Partners/Sponsors
• Community Events
• Cultural Affairs Association
54. • General Manager, Deputy General Manager, and
Community Relations Manager are authorized to speak
on behalf of the HRCA
• Frequent correspondence with
-Highlands Ranch Herald
-Highlands Ranch Your Hub
• Program and event media releases and advisories
• Annual clipping file of all media stories
Media Relations
55. Publications - Communications
• HRCA News monthly newsletter
• (27,000 mailed plus 3271 emailed)
• Activity Guide – 3 times per year
• (26,395 mailed plus 2876 emailed)
• Web Site - HRCAonline.org
• E-me: Meanwhile Back @ the Ranch
• Email blast to 29,958
• Volunteer Update – Delegate, BOD, and Committee info
• Email blast to 158 volunteers
• Annual Community Calendar
• “Click It!” Highlands Ranch online directory
• Welcome Booklet – Info given to new residents
• Web calendar of events & programs
• Event/Weather Line: 303-471-8888
56. Annual Sponsor Benefits:
• Marketing in the facilities
• Advertising in the Activity Guide
• Logo recognition on flyers,
Newsletter and Activity Guide
• Participation in Events
• $127,500 Sponsorship Revenue
Community Partners
CURRENT PARTNERS
• Alphagraphics
• Bellco Credit Union
• Cherry Hills Community
Church
• Children’s Hospital
• Corner Bakery Cafe
• Culligan Water
• Grace Presbyterian Church
• Littleton Adventist Hospital
• M4 Roofing & Gutters
• Metro District
• Nicolo’s Pizza
• Noodles and Company
• One Clear Choice Garage
Doors
• OnPoint Urgent Care
• Pacific Dental (Redstone)
• Pro Disposal
• Rothgerber Johnson & Lyons
• Sam’s Club
• Schomp Honda
• Shea Homes
• Sky Ridge Medical Center
• Groove Automotive
• Tattered Cover Book Store
• Wells Fargo
• Whole Foods
• Wind Crest
57. Community Events
Over 54,372 attendees at
HRCA Events
• Beverage Tastings
• Rodeo on the Ranch
• Taste of Highlands Ranch
• Easter Egg Hunt
• Carnival/Circus
• Farmers’, Street, & Winter Markets
• 4th of July Parade & Celebration
• Trick or Treat Street
• Hometown Holiday
• Recycling events
• Doggie Splash
• Touch-a-Truck
• Father/Daughter Sweetheart Ball
• Home Improvement Expo
• Craft and Gift Shows
• Paranormal Party
• Film in the Park
• And more!
Ranch Hand Volunteers
88 volunteers
Incentive Program
Assisting with events
Training and orientation
twice a year
971 Total Volunteer Hours
58. The Highlands Ranch Cultural Affairs Association (CAA) is a 501(C) 3
organization, formed in 2001, to address the need for a cultural foundation
in the rapidly growing community of Highlands Ranch. The CAA provides a
central organization from which educational, artistic, musical, theatrical, and
dance events are provided to the residents of Highlands Ranch and
surrounding communities.
• $217,550 budget for 2013
• Art Encounters – Public Art Program
• SCFD Funding Grant
• $80,000 budget for 2013
Over 30 Cultural Programs = 34,476 attendees
Winter Cultural Series Highlands Ranch Days
Hooked on Fishing Kid’s and Ladies’ Fishing on the Fly
Summer Concert Series Murder Mystery Theater
Jazz at the Mansion End-of-Summer Concert
Oktoberfest Culture on the Green Series
Chinese New Year Showtime at Southridge Series
Classic Car Show
226 Volunteer Hours to Service Programs
Cultural Affairs
Association
60. Common Features
- Indoor/Outdoor Pools (19 bodies of water)
- Running Tracks
- Gyms
- Fitness/Dance Studios
- Weights
- Exercise Machines (300+)
Facilities
61. Recreation Center at
Northridge
62,685 Sq. Ft.
• Special Features
• Tennis Pavilion
• Racquetball Courts
• Gym
• Saunas
• Major Programs
• Tennis/ Racquetball/ Aerobics
• Competitive Swimming - Swim Meets
62. Recreation Center at
Southridge
72,000 Sq. Ft.
Special Features
• Auditorium
• Commercial Kitchen
• Senior Lounge
• Pottery Studio
• Pools – Kid’s Play Area
• Current Channel – Log Walk
• Fitness Pool
Major Programs
• Volleyball - Martial Arts - Theater - Pottery - Art - Cooking
63. Recreation Center at
Eastridge
85,000 Sq. Ft.
Special Features
• Children’s (Frog) Pool
• Indoor Outdoor Water Slides
• Steam Room
• Climbing Wall
• Sand Volleyball Courts - Outdoor
Major Programs
• Swim Lessons – Basketball - Dance
• Children’s Programs – Pre-School – Day Camp
64. Recreation Center at
Westridge
72,000 Sq. Ft.
Special Features
• Indoor Synthetic Turf
• Spin Cycle Studio
• Batting Cages
• Pitching Structure
• Outdoor Children’s (Whale) Pool
Major Programs
• Soccer – Lacrosse - Flag Football
• Spin Cycling Classes
• Martial Arts
• Children’s Programs - Pre-School
66. Operations Management
Energy Conservation
• Lighting Retrofits - CFL’S - LED Building Sign (NR)
• Motion Sensors - Solar Panels - Thermal Equalizers
Operating Fund - Reserve Fund - Fiscal Management
• Action Items – Expense Control - Reserve Study
• Capital/Reserve Project Mgt.
Safety
• Minimize Injuries - Trend Analysis - Safety Culture
• Worker’s Comp. Experience Modification Factor -- 0.80
• Healthy Living Culture - Exercise Contest
Security
• CCTV Cameras - Enhancement - DCSO
Training
• New Hires - Policies - Safety/OSHA - Software
67. $4.6 Million Business Function
• Aquatics Department
• Youth and Adult and Education Department
• Sports and Fitness Department
Programs Management
74. Mission
To provide visitors with unprecedented
opportunities to enjoy nature near where
they live, while protecting and
conserving natural, cultural,
archeological, and historical resources
for the enjoyment of future generations.
78. Important Dates
1988
• OSCA Agreement, Set aside the 8,200 acres
1996
• Wildcat Regional Park Agreement
1997
• Shea Homes purchases Highlands Ranch from Mission Viejo
79. More Important Dates
June 2000
• Douglas County approved the Highlands Ranch OSCA plan
which outlined allowed uses in certain sections of the
property, basically a zoning document for OSCA
2002
• HRCA Management Plan completed
June 2002
• Strategic Planning Committee presents recommendations
to the Board
80. More Important Dates
January 2006
• Shea Homes and the HRCA complete the early conveyance of two parcels.
• 811 acres and 63 acres for a total of 874 acres.
• OSCA officially becomes known as The Backcountry Wilderness Area of
Highlands Ranch.
July 2006
• Wildcat Mountain Trails open
May 2009
• Remainder of Backcountry is conveyed to the HRCA
• Total of 7,254 acres
August 2009
• Highlands Point Trail System Opens
• HRCA Now has over 11 miles of trails
82. Protect
What:
- Habitat, Wildlife, History, Culture
Why:
- Few places left along the Front Range
- Large, contiguous area
- An island in sea of development
How:
- Planning
- Trails, activities, development
- Limit access to parts
- Habitat improvement, maintenance, etc.
83. Programs
• To provide diverse, experiential activities in the outdoors to
connect people to nature
• Through our diverse offerings we hope to be a vehicle that
encourages as many people as possible to enjoy the wonders of
nature and the outdoors
84. Backcountry Wilderness Area
Programs Offered
• Full Day Youth Camps
• Archery Lessons
• Hayrides
• History
• Mother’s Day
• Father’s Day
• Star Gazing
• Picnic
• Horseback Rides
• Nature Hikes
• Vehicle Tours
• B-Day Parties
• Elk Bugling
• Elk Hunting
• Cattle Branding Party
• Haunted Forest
• Elk Banquet
85. Backcountry Wilderness Area
Revenue
• Revenue Generated By the Year:
• 2009: $29,000
• 2010: $29,000
• 2011: $49,000
• 2012: $82,000
• 2013: $100,000 (projected)
86. Backcountry Wilderness Area -
Volunteers
• Over 300 Trail Patrol Volunteers
• Love In Action 300-400 Volunteers
• Scout Groups
- 10-20 Eagle Scout Projects This Year
- Other Projects as They Come Up
88. Community Improvement Service
• The Department Has Three (3) Areas of Emphasis:
- Architectural Residential: Residential Improvement
Review
- Commercial: Commercial Improvement and Signage
Review
- Compliance: Covenant Guideline Enforcement in
Both Commercial and Residential Settings and Legal
Follow-Up
89. The following explains how to obtain an approval.
Call (303) 471-8821 if you need assistance.
Architectural Submittal Process
Approval Letter Sent
Denial Letter Sent Compliance Noted by Association
File Closed
Completion Inspection Done
Follow-Up At One Year or Upon Receipt of
Completion Notice. Resubmittal Required
If Not Completed Within One Year
Appeal May Be Filed Within 20 Days After
Committee’s Decision
Re-Submit Revised Plan
Property Owner Prepares & Submits
Improvement for Architectural Review
Community ImprovementServices
Reviews Submittal
Verification that Information
is Complete
Architectural Committee Review
of Submittal
Request for Further Information From
Homeowner
90. Noncompliance Flowchart
RE-INSPECTION – NOTICE OF
COMPLIANT TO THE
DIRECTORS
RE-INSPECTION BOARD
DECISION
1ST STANDARD
NONCOMPLIANCE LETTER
AFTER INSPECTION
RE-INSPECTION – 2ND
STANDARD NONCOMPLIANCE
LETTER
91. Timeframe Examples
• Trash Container
• Unsightly Material
• General Landscape
• Recreational Vehicle
• Commercial Vehicle/Trailer
• Put away on day of pickup - 3 day review
• Removal of items - standard 5 day review
• Repair or Maintenance - 5-14 day review
• 72 hour rule - 72 hours in 7 day period
• Submit and/or Remove - 5 day review
92. Protocol
• Complaint calls from members = 60%
Staff initiated action = 40%
• All complaints verified by staff prior to action
• 1,400 letters per month in summer
200 letters per month in winter
• Board Members should refrain from discussing all
compliance issues with staff or members as they may be
brought before the Board for a decision at a later date
93. • Architectural Committee - Review of residential
improvements
• Design Review Committee - Review of Commercial
Development, Zoning, Development Guide Revisions
• Commercial Review Committee - Review signage and minor
amendments to SIP
• Tribunal – Hearing Process
Committees
