This document compares using Excel versus a tour operator system for managing a travel business. It outlines 11 key reasons why a tour operator system is superior to Excel, including that Excel is not specialized for the travel industry, wastes time through manual processes, lacks crucial reports, does not centralize or securely store data, and makes collaboration and decision-making difficult. A tour operator system is presented as an all-in-one automated solution that saves time, reduces errors, and provides real-time insights for more effective business management.

1. Tour operator system vs.
Excel

2. ?
You have probably wondered – is Excel
enough for my business process?

3. ?
What does tour operator system offers and
Excel not?

4. ?
Can you even compare these two tools?

5. Here are reasons why Excel cannot compare to
tour operator system.

6. #1
Excel isn’t specialized for the travel branch

7. Excel is used by different
business organizations,
so it’s not good to use it
since your travel
business is unique.

8. A tour operator system is an all in one solution
and what excel can do is only 10% of what a
tour operator system has.

9. #2 Waisting a huge amount of
time

10. Having an all in one
solution helps you avoid
manual work,
automatically generates
the prices, itineraries,
financial reports etc.

11. This is only to show you
the idea of how
this speeds up your
work and empowers
the efficiency.

12. #3
Neverending numbers and the
complexity of usage

13. Only basic tasks are
familiar in Excel; for
more advanced
features you need a lot
of time to be properly
mastered.

14. An automated tour
operator system
takes the guesswork
out, because
you don’t need
formulas running
through your head.

15. #4
Missing crucial
reports that a tour
operator system
has out-of-the-box

16. The profits, losses, margins,
invoiced amounts, etc. are
spread in hundreds of excel
files, not giving you an
overview of your profit.

17. With a tour operator system it’s possible
to get all reports (manage money,
budgets, free seats, track invoices and
payments etc.)

18. #5
You are not
organized the way
you should be

19. Enter your information
once and manage it
all from one central
place.

20. #6
Mistakes can be
very dangerous

21. Manual data entry
process usually
leads to mistakes
and data can get
corrupted.

22. #7
The data isn’t
centralized

23. Separate Excel worksheets
can lead to chaos
comparing to tour
operator system from
where you manage all
emails, customers,
suppliers, etc.

24. #8
No collaboration
between
employees

25. Each department
usually manages
their own
spreadsheet, which
makes collaboration
amongst teams
almost impossible.

26. A tour operator system gives you history
overview of everything that was done
with all reservations and data.

27. #9
No services and
financial real-time
insights

28. When employees need
to manually enter data
into a spreadsheet, no
one ever has real-time
insight into how much
money their company
is making.

29. #10
No secure data

30. With a cloud based tour operator system the
information cannot be lost due to viruses or computer
crash-downs, it’s possible to access this data from
anywhere, at anytime.

31. #11
Decision making is
not easy

32. Excel doesn’t offer an
audit trail to show how
your business records
have changed nor
provide you with real-time
financial data for
accurate decision
making.

33. A cloud based travel software
automatically converts data into actionable
information, which can be used for business
decision making.

34. Know more about us!
itravel@lemax.net
+385 (0) 1 631 42 21
Blog article „Tour operator system vs. Excel”:
http://blog.itravelsoftware.com/2014/10/tour-operator-system-
vs-excel/
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