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Spreadsheets

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Spreadsheets

  1. 1. Spreadsheets Mr Arthur
  2. 2. Aims of the Lesson 1 <ul><li>Today’s Lesson </li></ul><ul><ul><li>Note taking </li></ul></ul><ul><ul><ul><li>What is a Spreadsheet </li></ul></ul></ul><ul><ul><ul><li>Columns/Rows </li></ul></ul></ul><ul><ul><ul><li>Simple Formula </li></ul></ul></ul><ul><ul><li>Continue with Green Folder </li></ul></ul>
  3. 3. What is a Spreadsheet? <ul><li>A spreadsheet is an example of a General Purpose Package that is used to help you process, store and calculate numbers. </li></ul>
  4. 4. Columns/Rows <ul><li>Columns </li></ul><ul><li>Boxes that go vertically, for example, column A </li></ul><ul><li>Rows </li></ul><ul><li>Boxes that go horizontally, for example, Row 1 </li></ul>
  5. 5. Columns/Rows/Cell Reference Cell E3 Cell A1 Columns Rows
  6. 6. Simple Formula <ul><li>Simple Formula </li></ul><ul><li>Addition =A1 + A2 + A3 </li></ul><ul><li>Subtraction =A1 - A2 </li></ul><ul><li>Multiplication =A1 * A2 </li></ul><ul><li>Division =A1 / A2 </li></ul>
  7. 7. Aims of the Lesson 2 <ul><li>Today’s Lesson </li></ul><ul><ul><ul><li>=sum formula </li></ul></ul></ul><ul><ul><ul><li>Other complex formula </li></ul></ul></ul><ul><ul><ul><li>Replication </li></ul></ul></ul><ul><ul><li>Continue with Green Folder </li></ul></ul>
  8. 8. SUM Function <ul><li>The =sum function is used to add up a list of numbers </li></ul><ul><li>=A1 + A2 + A3 +A4 + A5 + A6 + A7 + A8 </li></ul><ul><li>You would use the formula =sum(A1:A8) </li></ul>
  9. 9. Complex Formula <ul><li>Complex Formula </li></ul><ul><li>Adding a list of numbers = sum(A1 : A10) </li></ul><ul><li>Calculating Averages = average(A1 : A10) </li></ul><ul><li>Finding the largest = max(A1 : A10) </li></ul><ul><li>Finding the smallest = min(A1 : A10) </li></ul><ul><li>Making Decisions =if(A1>65,”OAP”,”young thing”) </li></ul>
  10. 10. Replication <ul><ul><li>Replication is where you copy a formula across Columns or down Rows </li></ul></ul><ul><ul><li>Go to the bottom right hand corner and drag </li></ul></ul><ul><ul><li>Relative Replication = where the cell reference changes depending on what row you are in </li></ul></ul>
  11. 11. Aims of the Lesson 3 <ul><li>Today’s Lesson </li></ul><ul><ul><li>Note taking </li></ul></ul><ul><ul><ul><li>Formatting cells </li></ul></ul></ul><ul><ul><ul><li>Inserting Columns/Rows </li></ul></ul></ul><ul><ul><ul><li>Cell Protection </li></ul></ul></ul><ul><ul><li>Continue with Green Folder </li></ul></ul>
  12. 12. Formatting Cells <ul><li>To format a cell, you need to highlight the appropriate cells then click on the Format Menu </li></ul><ul><li>Format to Currency , 2 Decimal Places , Percentage </li></ul><ul><li>You can also Format the alignment, font colour, style and cell back colour </li></ul>
  13. 13. Insert Row/Column <ul><li>Sometimes you need to add an extra row or column if you have forgotten to add information </li></ul><ul><li>Adding a Column </li></ul><ul><ul><li>Right click on the Column after and click on insert </li></ul></ul><ul><li>Adding a Row </li></ul><ul><ul><li>Right click on the Row below and click on insert </li></ul></ul>
  14. 14. Lesson Starter <ul><li>Other than sum, List 3 spreadsheet functions </li></ul><ul><li>What is the difference between a column and a row? </li></ul><ul><li>What is the name of the little box where you enter formula? </li></ul><ul><li>What is formula replication? </li></ul>
  15. 15. Aims of the Lesson 4 <ul><li>Today’s Lesson </li></ul><ul><ul><li>Note taking </li></ul></ul><ul><ul><ul><li>Cell Protection </li></ul></ul></ul><ul><ul><ul><li>Absolute Referencing </li></ul></ul></ul><ul><ul><ul><li>IF Formula </li></ul></ul></ul><ul><ul><li>Continue with Green Folder </li></ul></ul>
  16. 16. Cell Protection <ul><li>Cell Protection is where you lock a cell so that the contents can’t be changed </li></ul><ul><li>Unlock Sheet </li></ul><ul><li>Highlight cells and lock </li></ul><ul><li>Protect sheet </li></ul>
  17. 17. Absolute Referencing <ul><li>Absolute Referencing is where you copy a formula down and the cell referencing always stays the same </li></ul><ul><li>$B$3 </li></ul>
  18. 18. Lesson Starter <ul><li>The values in column D have to be formatted to look like those in columns B and C. Describe how this can be done. </li></ul><ul><li>Complete the following </li></ul><ul><ul><li>E4 = </li></ul></ul><ul><ul><li>E10 = </li></ul></ul><ul><li>Ben wants to stop people from changing his formulae. Explain what feature he must use to stop this happening. </li></ul><ul><li>What is meant by the term relative replication? </li></ul>
  19. 19. Aims of the Lesson 5 <ul><li>Today’s Lesson </li></ul><ul><ul><li>Note taking </li></ul></ul><ul><ul><ul><li>IF Formula </li></ul></ul></ul><ul><ul><ul><li>Charting </li></ul></ul></ul><ul><ul><ul><li>Fully labelled chart </li></ul></ul></ul><ul><ul><li>Finish General Spreadsheet task </li></ul></ul><ul><ul><li>Continue with Green Folder </li></ul></ul>
  20. 20. Formula using IF (Credit) <ul><li>You can use an IF statement in a Spreadsheet to make decisions </li></ul><ul><li>For example: </li></ul><ul><ul><li>=IF(B2>50, “PASS”, “FAIL”) </li></ul></ul>A B C 1 2 3 4
  21. 21. Charting <ul><li>Charts are used for the following reasons: </li></ul><ul><ul><li>More Eye-catching </li></ul></ul><ul><ul><li>Easier to understand at a glance </li></ul></ul><ul><ul><li>Concise </li></ul></ul>Bar Chart Line graph Pie Chart
  22. 22. Fully Labelled Chart <ul><li>X Axis </li></ul><ul><li>Y axis </li></ul><ul><li>Title </li></ul><ul><li>Legend or key </li></ul>

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