Invenio Business Solutions Inc. talk on ASUG 2016

1. Content Lifecycle Management
Solution on HANA Cloud Platform
Glennis Spieker
Kedar Patwardhan
Invenio Business Solutions Inc.

2. INVENIO BUSINESS SOLUTIONS
• Established in the UK in 2006
• Deep skills in SAP Finance, HANA,S/4 HANA, Hybris,
Predictive Analytics
• SAP Media VAR Specialist USA 2016
• Focused on Media and Manufacturing
• Offices in USA, India, UK, Germany, Mauritius & Middle-east

3. India
Mumbai
New Delhi
Hyderabad
Pune
GermanyUK
Mauritius
USA
GLOBAL ORGANIZATION
Saudi Arabia

4. Germany
France
Italy
China
Pakistan
Sri Lanka
Indonesia
Hong Kong
Thailand
Mauritius
South Africa
USA
United Kingdom
India
Singapore & Malaysia
Canada
Austria
Switzerland
Japan
Netherlands
Belgium
Barbados
Slovenia
Saudi Arabia
Kenya
UAE
Brazil
Fiji
Maldives
GLOBAL CUSTOMER LOCATIONS

5. 5
MEDIA & ENTERTAINMENT:
SOME OF OUR CUSTOMERS

6. 6
AWARDS & RECOGNITION

7. CONTENT LIFE CYCLE MANAGEMENT
POWERED BY SAP HANA CLOUD
PLATFORM

8. DISCLAIMER
But Based On True Events…....

9. Meet Mr. Charles Fredrick Osbourne, popularly known as
Mr. C.F.O. who makes some of the financial decisions for
the Media company where he works....

10. DECISIONS…
• Which Content? Objective
analysis.
• Make or buy?
• How to involve people in
decision making and make
them accountable?
• Budget vs Actuals visibility?
• Am I making money on each
content?
• What is the status of my
inventory and IP contracts?

11. THE SOLUTIONS GUY…
Mr. CFO calls Chris Ian Owen, popularly known as Mr. C.I.O.
who usually does the magic and gets him all the answers!

12. IT STATUS
Ingrid Tracey Madison
aka IT Manager

13. STAR INDIA CASE STUDY
• Owned by 21 Century Fox
• Headquartered in Mumbai
• Portfolio includes 48 channels
• Produces and distributes
through Fox Star Studios
• Transforming sports by
leveraging superior content and
audience engagement

14. STAR INDIA CASE STUDY
Star India’s Key Challenges:
• Content acquisition Management process
• Detailed cost planning was not done
• Little budgetary control and overspend in production
• Getting real time information on production status and process
• Getting real time information on contracts
• Multiple and distributed system architecture scales up the TCO
• Optimizing and automating the process to reduce overheads

15. STAR INDIA CASE STUDY
Solution Provided:
• A Content Acquisition and Production Management Solution
• Encapsulates the business process
• Developed on the backbone of Standard SAP Modules
• Scalable, agile and flexible to integrate with any third party system
• Facilitates automated budgeting, invoicing, inventorization and amortization
• Controls and checks which lead to transparency and efficiency

16. 16
CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process
(Concept
Approval)
Deal Memo
Rights
procurement /
Sales Contract
Procurement
Invoice
Accounting
Inventory
Recognition
& Rights
Availability
check
Amortization
Content/
Rights
Process
Flow
• Actualization of Amort
Values on Closure /
Termination
• As Run Based Actual &
Variance Reporting
• Full
program
inventory
manageme
nt process
• Rights
Check and
alerts
• Semi-automated and
streamline procurement
process including payment to
Artists
• Optional Vendor Portal
• Deal Memo life
cycle
• Detailed level
budgeting
• Vendor Contracts
• Rights
Procurement /
Sales Contract
• Rights Inventory
• Concept approval based
on objective data and
workflows
1
2
3
4
5
6
• Complete invoice processing
with or without contracts
• Cash Expenses Posting
• Posting based on audience
viewership and some
qualitative measures

17. STAR INDIA CASE STUDY
Current Status:
• Successful for 6 years with exceptional user acceptance
• 500 business users connect to the solution across locations
• Updates being introduced on a need basis to run the business more efficiently

18. STAR INDIA CASE STUDY
Business Benefits:
• Tight budgetary controls limiting maverick spending
• Reduced total cost of ownership through single instance (production and sales
process)
• Workflow based approvals facilitates decision making in system and introduces
transparency
• Increased efficiency and transparency between business units
• Real-time inventory status facilitates visibility on IP
• Visibility of cash outflow and forecasting
• Reporting – MIS/ Financial/ Operations/ Inventory
• Faster month-end closing

19. 19
CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process
(Concept
Approval)
Deal Memo
Rights
procurement /
Sales Contract
Procurement
Invoice
Accounting
Inventory
Recognition
& Rights
Availability
check
Amortization
Content/
Rights
Process
Flow
• Actualization of Amort
Values on Closure /
Termination
• As Run Based Actual &
Variance Reporting
• Periodic
Settlement to
Inventory WIP
• Provisioning &
Reversal for
Balance
Inventory
• Settlement to
Program
Inventory on
Program
Closure
• Rights Check
• Purchase order Creation for In-House &
Co-Production
• Vendor Contracts Commissioned / Artists
• Purchase Order Amendments
• Actual Based GRNs for In-House
• Entry for Tape Receipts
• Milestone Updates
• Deal Memo Creation and
Approval
• Deal Memo Program &
Episode Details
• Budgeting of the Deal
Memos
• Vendor Material
Contracts
• Deal Memo Amendment
• Deal Memo Termination
• Deal Memo Closure
• Rights Procurement /
Sales Contract
• Rights Inventory
• CAF Creation
• CAF Approval
• CAF Rejection
1
2
3
4
5
6
• Parking Invoice Verifications
• Pre-Production/ Production/ Post-
Production
• Invoice Posting
• Advance Recognition & Reversal
• Vendor Payment Process
• Cash Expenses Posting
• Posting based on TRP Ratings & Late
Delivery

20. 20
CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process
(Concept
Approval)
• CAF Creation
• CAF Approval
• CAF Rejection
1

21. 21
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Deal Memo
Rights
procurement /
Sales Contract
• Deal Memo Creation
and Approval
• Deal Memo Program &
Episode Details
• Budgeting of the Deal
Memos
• Vendor Material
Contracts
• Deal Memo
Amendment
• Deal Memo
Termination
• Deal Memo Closure
• Rights Procurement /
Sales Contract
• Rights Inventory
2

22. 22
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Procurement
• Purchase order
Creation for In-House
& Co-Production
• Vendor Contracts
Commissioned / Artists
• Purchase Order
Amendments
• Actual Based GRNs for
In-House
• Entry for Tape Receipts
• Milestone Updates
3
Optional: Vendor Portal
based Procurement
Solution

23. 23
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Invoice
Accounting
4
• Parking Invoice
Verifications
• Pre-Production/
Production/ Post-
Production
• Invoice Posting
• Advance Recognition &
Reversal
• Vendor Payment Process
• Cash Expenses Posting
• Posting based on
viewership data & Late
Delivery

24. 24
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Inventory
Recognition
& Rights
Availability
check
• Periodic
Settlement to
Inventory WIP
• Provisioning &
Reversal for
Balance
Inventory
• Settlement to
Program
Inventory on
Program
Closure
• Rights Check
5

25. 25
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Amortization
• Actualization of
Amort Values
on Closure /
Termination
• As Run Based
Actual &
Variance
Reporting
6

26. BUT HOW DO WE DO IT?
• The SAP systems are on
older version
• Still running on-
premise application
• HANA and S/4 HANA
on long term roadmap
• Capital expenditure is
restricted

27. HANA CLOUD PLATFORM!!
With SAP HANA Cloud Platform You
Can…..

28. OPTIONS WITH HCP

29. HOW DOES IT WORK…

30. BUSINESS BENEFITS
• Tight Budgetary Controls and approvals
for overspends and supplement budgets
• Real-time Inventory status facilitates
visibility on IP
• Visibility of Cash outflow and forecasting
• Reporting – MIS/
Financial/Operations/Inventory/Rights
Information
• Alerts for the violation of rights & expiry
of contracts – curbs penalties

31. 31
BUSINESS BENEFITS
• Track timely
delivery of content
• Track real time
inventory
• Recognize
Intellectual
Property
• Budget vs Actual
reporting
• Reduce overruns
without approvals
• More scientific
decision making
process
• Capture all rights
relevant data
• Timely reminders
on expiry of
contracts
• Avoid violation of
rights contracts
Production House
Finance Team
Rights
Management

32. QUESTIONS

33. FOLLOW US
Thank you for your time
Follow us on at @ASUG365
@invenio_sap
Email: glennis.spieker@invenio-solutions.com