5 minutes presentation on mail merge

1. Using word-processing
efficiently! …last
session
reminder
 About building blocks
 How they are used in a Microsoft Word

2. In this session…
 Mail merge concept
 Elaborate on features
 Walk-through example

3. Little magic…
In this session…
Use a Simple document Use a Customer List
 Mail merge concept
 Elaborate on features
 Walk-through example

4. Little magic…

5. … and the result:
Documents with personalized information…

6. Three elements
Main Data
Document Source
OUTPUT
Personalized Letters

7. Mail Merge Features
Main Data Mail Merge
Document Source Output
Document to share

8. Mail Merge. Should or should not?
Advantages Disadvantages
• Lower cost • Junk mail
• Speed • Environment effects
• Accuracy • Lack of sensitivity
• Efficiency • Maintenance issues

10. Select the Mailings
Select the Start Tab from the
Mail Merge button Ribbon
from the group
Select the Step by
Step Mail Merge
Wizard menu option
from the list

11. The Letters option
button from the
task panel is
selected by default
Click Next

12. Click the Next
link to skip this
step

13. Select Browse
link from task
panel

14. Click the Insert
Merge Fields
button

15. Click Next to Skip
the Document
Preview Step

16. Final step, click
the Print
Hyperlink to
produce the
output

18. In this 5 minute session…
Mail merge is a simple process which replaces hours of
repetitive and costly work at the press of a button.
It should be put into a good use without annoying the
recipients and abuse the environment.
Use Microsoft Word to mail merge documents with just a
few easy guided steps.

19. Using word-processing
efficiently!
Work book assignment