Outlook Share Point Integration

2. In Outlook 2007, right-click the listing, and then click Share “[ SharePoint resource ].” In the message window, add recipients to the To line, type a message, and then click Send . Resources You Can Connect The SharePoint Server 2007 resources that can be connected to Outlook 2007 include some of the most popular SharePoint Server 2007 tools. 2 1 Recipients click a link in the message to connect to the resource. Note In order for recipients to access the shared resource, an owner of the resource must provide appropriate access permissions. Connect from a Sharing Message Connect resources to Outlook 2007 when you receive a Sharing Message. 2 Open the Sharing Message in Outlook 2007. In the Open group on the Outlook 2007 Ribbon, click Connect to this [ SharePoint Resource ] . 1 Calendar Schedule projects, appointments, and milestones. View the SharePoint Server 2007 calendar next to your Outlook 2007 calendar, or overlay both calendars to see all items at once. Task List Assign project duties and track them to conclusion. Team members can see all tasks in the Outlook 2007 Tasks window, or can view tasks assigned only to them in the To-Do Bar. Document Library Use document libraries to preview, search, and open team documents. Team members can edit documents online or offline. Discussion Board Discuss topics with team members. E-mail discussions require participants to find and sort messages, but Discussion Boards isolate messages for easy tracking. Contact List Stay in touch with team members and important people outside the team. As one member adds contacts or edits them, the entire team gets the new information.

4. Edit SharePoint Server 2007 Content Offline in Outlook 2007 When you are not connected to the corporate network, you can edit copies of the SharePoint Server 2007 files stored on your computer. Edits made to these files while you are offline are saved on your computer until you go online. When you go online, the edits are updated to the master copies of the documents on the SharePoint Server 2007 site. 2 3 4 1 In Outlook 2007, double-click a Document Library file to open it. In the Opening File dialog box, click Open . In the Message Bar , click Edit Offline . (The file opens as read-only until you click Edit Offline .) 5 Edit the file. When you have finished, save your changes, and then close the file. The next time you are online and open the file, the system prompts you to update the SharePoint Server 2007 site with the changes. Note You can keep edits made to a document restricted to your computer as long as you want, but your team members may need current information. For this reason, you should update the SharePoint Server 2007 site at regular intervals. 1 Remove a Connected Document from Outlook 2007 When you have finished work on a SharePoint Server 2007 file, you can remove it from Outlook 2007. This keeps your SharePoint Server 2007 Lists folder organized and helps you focus on current needs. In the SharePoint Lists folder, select the library or list from which you want to remove a file. In the Edit Offline dialog box, click OK . The file is stored on your computer, in your SharePoint Server 2007 Drafts folder.

5. Delete a Resource from Outlook 2007 When you no longer need a resource, you can remove it from Outlook 2007. This keeps Outlook 2007 organized and helps you focus on current projects. 2 1 In the SharePoint Lists folder—or in the respective sections for Calendars, Task Lists, and Contact Lists—select the resource you want to remove. Right-click the folder, and then click Delete [ Resource Name ] . 3 Right-click the selected file, and then click Remove Offline Copy . 2 In the window to the right of the Mail navigation pane, select the file you want to remove. To select multiple files, hold down CTRL while you click file names.