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Implementing best practice dashboards & KPIs
- 2. © Access Analytic Solutions
Part 1: Introduction
◦ What are KPIs & why do I care?
◦ More than just financial
◦ KPI measurement, reporting,
best practices
Break
Part 2: Show me!
◦ Examples
◦ How to’s, what not to do
◦ Reporting & analysis systems
Questions
- 3. © Access Analytic Solutions
We provide modelling, reporting and
analysis for medium and large
organisations to enable them to improve
their financial and operational performance.
- 4. © Access Analytic Solutions
Key Performance Indicators
◦ Key: focus on important stuff ONLY
◦ Performance: measure how things are going goal
◦ Indicators: not always precise, not guaranteed
What’s important?
Aim: align individuals
with organisation bonus
Often roll-up
Presented in dashboard
◦ Distributed throughout the organisation
- 6. © Access Analytic Solutions
No longer “just get it done”
Focus: costs, productivity, profitability,
optimisation
“What gets measured, gets done”
Can’t achieve meaningful focus without
measurement & reporting
Competitive advantage
- 7. © Access Analytic Solutions
Budgeting, & ForecastingAnalysis & Reporting
What will happen?
What do I want to happen?
Why?
What is happening?
What happened?
Report
Dashboard/Scorecard
Analyse
Budget
Forecast
What could happen?
Forecast
- 8. © Access Analytic Solutions
Balanced Scorecard Approach
•Learning
& Growth
•Internal
Processes
•Customer•Financial
- 10. © Access Analytic Solutions
One screen of about 5-6 relevant measures
Basics: data is accurate, timely, reliable, clean
Easy to update, ideally automatically
Define what KPIs are & what they mean
Objective is communication
Summarised with drill to detail available
Highlight exceptions & important information
Careful use of colours that go together
Choose most appropriate charts, data clear
& uncluttered, logical grouping & linking
Support taking action
- 12. © Access Analytic Solutions
Limitations of Excel
# of Users Hard to involve more than 1-2 people in
inputs, hard to distribute
Workflow
Managing multiple versions, getting many
people to provide input, splitting/consolidating
nightmare!
Data
Difficult to get historical data in, or send
information to ERP/accounting package. Basic
drilldown only, simple visualisations
Security
Excel’s security is very weak: no audit trail,
sensitive data is easily exposed and
unauthorised changes can occur
- 14. © Access Analytic Solutions
Principles in Excel
Sample Excel dashboards
BOARD dashboards
- 15. © Access Analytic Solutions
Dashboard Training: Jul 18-19, Oct 10-11
Contact:
Jeff Robson
CEO, Access Analytic
143/580 Hay St, Perth
P 08 6210 8500
E jrobson@accessanalytic.com.au
W www.acessanalytic.com.au