DepEd - NCAE

1. Guidelines on the Administration
of the Teacher’s English
Proficiency Test and Process Skills
Test in Science and Mathematics
(TEPT-PST)
2016
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

2. Preliminary Concerns
1. As stipulated in DepED Memorandum No. 127, s.
2016, the TEPT-PST shall be administered to all
Grade 7 and Grade 8 Public School Teachers with
permanent items.
1.a Grades 7 and 8 teachers who teach Science or
Mathematics subject in the said grade levels
shall take the test.
2. The Schools Division Superintendent (SDS) shall
choose a Testing Center that can accommodate all
the examinees, preferably near the Division Office.
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

3. 3. The test shall be conducted by cluster by
region starting November 2016 until
January 2017.
4. The examination shall be administered on
Sundays.
5. There will be two testing sessions in one
testing day in big Divisions.
6. The test proper shall last for 2 hours and 30
minutes. No snacks break.
7. The list of examinees shall be prepared in
each Division with 30 examinees per Testing
Room, alphabetically arranged regardless
of gender and grade level taught. 3
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

4. 4
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION
Parts of the Test No. of
Items
Time
Allotment
PRE-TEST
1. Accomplishing the Answer
Sheet
30 mins.
2. Teacher’s Descriptive
Questionnaire (TDQ)
45 30 mins.
TEST PROPER
3. Teacher’s English
Proficiency Test (TEPT)
90
1 hr. 30
mins.
4. Process Skills Test in
Science and Mathematics
(PST)
40 1 hr.
Total Time Allotment 3 hrs. 30
mins.
Board Work

5. 8. The list shall be posted at the door in every
Testing Room prior to test administration.
9. Each examinee should bring pencils with
lead no. 2, clean sheet of paper and a
sharpener; and must know the School ID of
his/her respective school.
10. An authorized BEA Representative shall be
assigned to monitor the administration of the
test in a designated Division.
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

6. 11. The Division Testing Coordinator (DTC) who
will serve as the Chief Examiner (CE) shall
conduct an orientation to the Division
Supervisors and School Principals who will
serve as Room Examiners (REs).
12.The same set of REs will serve in the AM and
PM sessions.
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

7. 7
13. The Regional Testing Coordinator (RTC) will
monitor the conduct of the test where the
Regional Office is located.
14. There will be a Room Supervisor (RS) in
Divisions with 10 or more rooms in one
testing center.
15. The RS will count the packs of TBs retrieved
from every RE before the CE does the final
counting.
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

8. 8
16. Since the ETREs are surplus from the
past test administration, label each
ETRE using a BOLD MARKER with
the following data:
Room No. _____ Testing Center: __________
Division: ______ Testing Program: TEPT-PST
17. The ETRE to be given to each RE
shall contain the following:
Examiner’s Handbook and Forms 1
and 2.
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

9. Test Materials (TMs)
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1. The RE shall receive from the CE a
pack of 30 Test Booklets (TBs) and a
pack of 30 Answer Sheets (ASs).
2. The CETRE shall contain Forms 3 & 4.
If Form 4 was not packed inside the
CETRE, the CE shall provide a
narrative report.
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

10. Test Proper
During the test proper, the RE should:
1. closely supervise the shading of the bubbles in the AS
including the place values in the variables.
2. refrain from reading the TBs. There is a corresponding
sanction to this violation as stipulated in DECS Order
No. 85, s. 1999.
3. require the examinees to accomplish Form 2 (Seat Plan)
while answering the TDQ. RE will accomplish Form 1
(List of Actual Examinees).
4. strictly adhere to the contents of the EH.
5. keep custody of the unused TBs while the test is in
progress.
6. seal the ETRE while still inside the Testing Room.
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

11. Retrieval of TMs
1. The RE shall submit the following to the CE:
A. Test Booklets - arranged consecutively by Serial
Number (used and unused), placed in the
original plastic bag
B. Examiner’s Transmittal Report Envelope
(ETRE) - contents:
1. List of Examinees in the Testing Room -
prepared by the DTC
2. Used ASs (arranged consecutively, placed in
the original plastic bag)
3. Form 1 (List of Actual Examinees) and Form
2 (Seat Plan)
4. Actual Time Record based on the Board
Work 11
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

12. 12
2. The CE shall prepare the contents of
the Chief Examiner’s Transmittal
Report Envelope (CETRE):
A. Form 3 (Accounting Form)
B. Form 4 (Chief Examiner’s Report
Form)
C. Unused ASs
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

13. Accounting and Packing of TMs
1. Count, check and verify the number of TBs by plastic
bag and bundle them accordingly. See to it that the
number of plastic bags tallies with the number of Testing
Rooms.
2. Count the number of ETREs and verify that the number
of ETREs tallies with the number of Testing Rooms.
3. Place the Test Materials in their original boxes
4. Place the CETRE on top of the ETREs in Box No. 1 of
the ASs.
5. Return the Examiner’s Handbooks and pack these in
Box No. 1 of the TBs.
6. For the BEA Representative: Observations/notes on
the test conduct must be submitted to the Education
Assessment Division as inputs in improving the test
administration procedure/scheme.
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

14. Allocation of TMs by Division
1. Test Booklets
 100% of the total no. of examinees
2. Answer Sheets
 100% of the total no. of examinees
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DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

15. 15
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION
 Delivery/Retrieval of Test Materials
 Through a forwarder
 Delivery: 2 weeks before the test by
batch
 Retrieval: 1 week after the test by
batch
 Delivery of Test Results
 Through a forwarder
NETRC-Admin Edited 7.29.15
Delivery and Retrieval Scheme