Introduction of software project management

1. Software Project Management
Introduction of Software
Project Management
PRESENTER:
MUHAMMAD WALEED

2. Agenda…
 Management
 Project Management
 Software Project Management

3. Management
According to Harold Koontz:
"Management is the art of getting things done
through and with people in formally organized
groups.“
According to Mary Parker Follet:
"Management is the art of getting things done
through people."

4. Management(Cont…)
 Management is an individual or a group of individuals that
accept responsibilities to run an organization.
 They Plan, Organize, Direct and Control all the essential
activities of the organization.
 Management does not do the work themselves. They
motivate others to do the work and co-ordinate (i.e. bring
together) all the work for achieving the objectives of the
organization.
 Management brings together all Six Ms i.e. Men and
Women, Money, Machines, Materials, Methods and
Markets.
 They use these resources for achieving the objectives of the
organization such as high sales, maximum profits, business
expansion, etc.

5. Features of Management(Cont…)
 Continuous and never ending process
Management is a Process. It includes four main functions, viz.,
Planning, Organizing, Directing and Controlling. The manager has to Plan
and Organize all the activities. He had to give proper Directions to his
subordinates. He also has to Control all the activities. The manager has to
perform these functions continuously. Therefore, management is a
continuous and never ending process.
 Getting things done through people
The managers do not do the work themselves. They get the work done
through the workers. The workers should not be treated like slaves. They
should not be tricked, threatened or forced to do the work. A favorable
work environment should be created and maintained.
 Result oriented science and art
Management is result oriented because it gives a lot of importance to
"Results". Examples of Results like, increase in market share, increase in
profits, etc.

6. Features of Management
 A group and not an individual activity
Management is not an individual activity. It is a group activity. It uses group
(employees) efforts to achieve group (owners) objectives. It tries to satisfy the needs and
wants of a group (consumers). Nowadays, importance is given to the team (group) and
not to individuals.
 Follows established principles or rules
Management follows established principles, such as division of work, discipline,
unity of command, etc. These principles help to prevent and solve the problems in the
organization.
 Aided but not replaced by computers
Now a days, all managers use computers. Computers help the managers to take
accurate decisions. However, computers can only help management. Computers cannot
replace management. This is because management takes the final responsibility. Thus
Management is aided (helped) but not replaced by computers.
 Management is dynamic in nature
Management is dynamic in nature. That is, management is creative and
innovative. An organization will survive and succeed only if it is dynamic. It must
continuously bring in new and creative ideas, new products, new product features, new
ads, new marketing techniques, etc.

7. Project Management
What is project?
 It’s a temporary group activity designed to
produce a unique product, service or result.
 A project is temporary in that it has a defined
beginning and end in time
 A unique activity having
 Sequence of tasks
 Consumes resources
 Achieves an objective
 Results in something new

8. Project Management (Cont…)
Why Projects Fail?
 Not enough resources
 Not enough time
 Unclear specifications
 Changes in scope
 Disagreement among stakeholders
 Bad plan
 Lack of project management

9. Project Management (Cont…)
Golden Rules of Project Success
 Develop a comprehensive, realistic plan and keep it
up-to-date.
 Gain consensus on project outcomes.
 Make reasonable resource requirements.
 Build the best team you can and take care of them.
 Keep the stakeholders informed.
 Be willing to change or to try new things.
 Be both a manager and a leader.

10. Project Management (Cont…)
Purpose of Project Management
 Better workload management
 Better communications
Successful Project Manager
 Planner
 Communicator
 Politician
 Courageous
Basic Project Management Steps
 Initiate
 Plan
 Implement
 Close

11. Project Management (Cont…)
Initiate the Project
 Set goals and objectives
 Identify stakeholders expectations
 Appoint a Project Manager
 Select initial team members
 Identify deliverables
Plan
 Define project scope
 Identify tasks
 Sequence tasks
 Define resource needs
 Prepare plan
 Present for approval

12. Project Management (Cont…)
Implement
 Obtain resources
 Lead team
 Maintain communications
 Evaluate change requests
 Resolve conflicts
 Control/manage project
 Brief management
Close
 Conduct post-project review
 Prepare final report
 Shut down operations
 Disband team

13. Project Management (Cont…)

14. What is Software Project Management?
 It is a process of managing, allocating and timing resources to
develop computer software that meets requirements.
 In Software Project Management, the end users and developers
need to know the length, duration and cost of the project.
 It is a sub-discipline of project management in which software
projects are planned, implemented, monitored and controlled.
 It consists of eight tasks:
 Problem Identification
 Problem Definition
 Project Planning
 Project Organization
 Resource Allocation
 Project Scheduling
 Tracking, Reporting and Controlling
 Project Termination

15. What is Software Project Management?(Cont…)
 In problem identification and definition, the decisions
are made while approving, declining or prioritizing
projects.
 In problem identification, project is identified, defined
and justified.
 In problem definition, the purpose of the project is
clarified. The main product is project proposal.
 In project planning, it describes a series of actions or
steps that are needed to for the development of work
product.
 In project organization, the functions of the personnel
are integrated. It is done in parallel with project
planning.

16. What is Software Project Management?(Cont…)
 In resource allocation, the resources are allocated to a
project so that the goals and objectives are achieved.
 In project scheduling, resources are allocated so that
project objectives are achieved within a reasonable time
span.
 In tracking, reporting and controlling, the process
involves whether the project results are in accordance
with project plans and performance specification.
 In controlling, proper action is taken to correct
unacceptable deviations.
 In project termination, the final report is submitted or a
release order is signed.

17. Thanks