Hostels in Cochin University

1. CENTRAL OFFICE FOR
UNIVERSITY HOSTELS
Cochin University of Science and Technology
Phone: 0484-2575944
Intercome:2155, 0484-286-2155
Central office for University Hostels, CUSAT 1

2. Hostel office
• Cochin University of Science and Technology
(Formerly University of Cochin) is established in
1971 .
• Right from 1971, Hostel office is functioning as a
supporting Department for all other teaching
departments in the University
• Today, the office handle students from 27
teaching departments in this University and 2000
students.
Central office for University Hostels, CUSAT 2

3. The hostel office supports
1. Applied Chemistry-
DAC
2. Applied Economics-
DAE
3. Atmospheric Sciences-
DAS
4. Bio-Technology-DOB
5. Chemical
Oceanography-COD
6. Computer
Applications-DCA
7. Computer Science-
DCS
8. Electronics-DOE
9. School of Engineering
-SOE
10.Environmental
Studies-SES
11.Hindi-DOH
12.Industrial Fisheries-
DIF
13.Instrumentation-DOI
14.Legal Studies-SLS
15.School of
Management Studies-
SMS
16.Marine Biology, Micro
Biology & Bio-
Chemistry-MBD
17.Marine Geology &
Geophysics-MGD
18.Mathematics-DOM
19.Photonics-ISP
20.Physical
Oceanography-POD
21.Physics-DOP
22.Polymer Science &
Rubber Technology-
PSR
23.Ship Technology-DST
24.Statistics-DOS
25.IUCIPRS-IPR
26.NCAAH
27.Marine engineering
Central office for University Hostels, CUSAT 3

4. University Hostels
Year Boys Hostel Girls Hostel
1971 1. Sanathana
2. CUMS
1. Aiswarya
1980 3. Siberia 2. Athulya (Res)
1982 4. Sarovar
5. Sarovar (Res floor)
2005 3. Anaswara
2007 6. Sahara (B.Tech. SoE Boys)
7. Sagar (Post-metric SC/ST)
4. Anagha (Post-metric SC/ST)
2008 5. Ananya (Post-metric OBC)
2014 8. Swaraj(Post-metric OBC)
???? 6. Alakananda (B.Tech. SoE Girls)
Central office for University Hostels, CUSAT 4

5. Hostel seats
Boys Hostel Girls Hostel
1. Sanathana
2. CUMS
162
48
1. Aiswarya 164
3. Siberia 102 2. Athulya (Res) 114
4. Sarovar
5. Sarovar (Res floor)
196
60
3. Anaswara 300
6. Sahara (B.Tech. (SoE) Boys)
7. Sagar (Post-metric SC/ST)
280
88
4. Anagha (Post-metric SC/ST) 96
8. OBC boys (Post-metric OBC) 98 5. Ananya (Post-metric OBC) 86
6. Alakananda
(B.Tech. (SoE) Girls)
100
TOTAL 1034 TOTAL 860
Central office for University Hostels, CUSAT 5

6. Who is eligible
Category Boys Hostel Girls Hostel
PhD, MPhil CUMS
Sarovar (Res Floor)
Athulya (Res)
MTech, MSc, MA
MFSc, MBA
LLB, LLM
BTech (except SoE)
Sanathana
Siberia
Sarovar
CUMS
Aiswarya
Anaswara
BTech (SoE) B.Tech. (SoE) Boys B.Tech. (SoE) Girls
Any course
SC/ST/OEC-60%
University rules-40%
Sagar
(Post-metric SC/ST)
Anagha
(Post-metric SC/ST)
Any course
OBC-60%
SC/ST/OEC-20%
University rules -20%
OBC boys
(Post-metric OBC)
Ananya
(Post-metric OBC)
Central office for University Hostels, CUSAT 6

7. Structure of hostel office
Central office for University Hostels, CUSAT 7
Chief warden
Hostel Office
1. Office Superintendent
2. Typist
3. Peon
Hostels
1. Asst Warden (teacher)
2. Hostel Manager/Matron
3. Hostel Secretary (student)
4. Mess Secretary (student)

8. Hostel Advisory committee
( Syndicate Decision 527.28)
• Registrar (Chairman)
• Chief Warden
• Assistant Wardens
• University Engineer
• University Union Chairman
Central office for University Hostels, CUSAT 8

9. Functions
• Allotment of rooms to students in University Hostels
• Purchase facilitating centre for hostels
• Management of cleaning staffs in hostels
• Approval of guests in the hostel
• Issue of late entry or early exit pass to hostel
inmates/guests
• Maintaining inmate records and assets register of
hostels
• Processing and releasing ABLC of SC/ST students
• Establishment of Hostel office
Central office for University Hostels, CUSAT 9

10. 1.Hostel Allotment
• Preparation of quota (total seats) for every
department based on the gender wise strength of
students in the department
• Receiving gender wise priority list from HoD
prepared based on (611.55)
– Year of study (Final year, pre-final year, 3rd,2nd, 1st)
– Distance
– CAT rank
• Allotment of the rooms to the students in the
priority list based availability
Central office for University Hostels, CUSAT 10

11. Ac.A2/3431/91 dated 2-11-1995
• Admissions of hostel are made by a
committee consisting of the Chief Warden
(formerly Chairman of Council of Wardens)
and Registrar on recommendation of the
Heads of Departments normally at the
beginning of the course or research work after
vacation.
Central office for University Hostels, CUSAT 11

12. 1.Allotment procedure
• Check the total number of students already occupied in
hostel from a particular department
• If the total number of students is less than the quota,
immediately the next eligible candidate will be
intimated by publishing provisional allotment list.
• Student collects the “intimation slip” from hostel office
• The admission fee is collected at respective
Department office on production of intimation slip
• Room allotment slip is issued from hostel office on
production of admission fee receipt
Central office for University Hostels, CUSAT 12

13. 1.Allotment procedure
• Hostel allotment slip shall be handed over to
– Hostel secretary in boys hostel
– Matron in girls hostel
• Hostel Secretary/Matron direct them to the
respective rooms
• Exceptions
– In B.Tech. (SoE) Boys hostel, Hostel manager is in
charge instead of Hostel secretary
– In CUMS Hostel, Assistant Warden gives the allotment
Central office for University Hostels, CUSAT 13

14. CUMS Hostel
• Cochin University Marine Science campus
hostel for boys
• Admission officially not transferred to hostel
office
• The director, Marine campus is the Assistant
Warden
• Allotment is given by Assistant warden
Central office for University Hostels, CUSAT 14

15. CUMS Hostel
• Supports
– Atmospheric Sciences-DAS
– Chemical Oceanography-COD
– Industrial Fisheries-DIF
– Marine Biology, Micro Biology & Bio-Chemistry-
MBD
– Marine Geology & Geophysics-MGD
– Physical Oceanography-POD
– National Centre for Aquatic Animal Health-NCAAH
Central office for University Hostels, CUSAT 15

16. 2.Purchase to hostels
• Purchase proposal originated from hostel
secretary is scrutinized
• Verification of fund and initiation of purchase
procedure as per university rules
• The support from Engineering unit is
requested for the purchase if necessary.
Central office for University Hostels, CUSAT 16

17. 3.Managing cleaning staff
• Attendance of the cleaning staff (19 numbers)
• Salary of cleaning staff (every month)
• Interact with recruitment section, CUSAT for
appoint and re-appointment for every
(89 d+89d+59d) for 19 staffs
Central office for University Hostels, CUSAT 17

18. 4.Approval of guest in hostel
• Hostel inmate shall pay fee in the department
and submit the guest from approved by the
head of the department
• The hostel office verifies the records and issue
the guest pass if admissible.
Central office for University Hostels, CUSAT 18

19. 5.Approval of Late entry/early exit
• Hostel inmate/guest shall submit the Late
entry/early exit from approved by the head of
the department
• The hostel office verifies the records and issue
the pass if admissible.
Central office for University Hostels, CUSAT 19

20. 6.Maintaining inmate records
• Inmates record is maintained in
– Computer database
– Admission register
– Hostel register
• The student is expected to submit Form C
immediately on vacating the hostel for
recording the vacancy and allotment of seat to
next eligible candidate
Central office for University Hostels, CUSAT 20

21. 7. Processing and Releasing ABLC grant
to SC/ST students in hostel
• Flow of cash
Central office for University Hostels, CUSAT
21
Mess bill of
SC/ST/OEC
students in hostel
By
Mess Secretary
Hostel office
Mess bill+
rent+
Water bill +
Electricity bill
Heads of
departments
SC/ST nodal office,
Kakkanadu
via
e-grantz software
Mess bill amount
of SC/ST/OEC
students in hostel
collected by
Mess Secretary
Hostel office
Consolidates
mess bill
hostel wise
Heads of
departments
Rent + water
bill+ electricity
bill to CUF
FUND
e-grantz released
from the SC/ST nodal
office
• Flow of mess bill

22. 8.Establishment of hostel office
• Hostel office
– Chief Warden (additional duty)
– Office Superintendent (also in-charge of Physical
education department)
– Typist
– Peon
• Other members
– Assistant Warden ( for all hostels) – additional duty
– Matron (for all ladies hostels)
Central office for University Hostels, CUSAT
22

23. Contact Numbers
Central office for University Hostels, CUSAT 23
Designation Name of Person Contact number
Chief warden (add. duty) Dr. Job Thomas 9846545824
Office Superintendent Sajeena Mohammed 7736307945
Peon Rahul V.V. (on leave) 8129573939
Matron Sudhamony T.
(Athulya Hostel)
9947922096
Assistant Matron Sujatha T.K.
(Anaswara and Aiswarya
Hostel)
99460210212
Assistant Matron Ressia P.A.
(Ananya Hostel)
9446814061
Assistant Matron Geetha E.N.
(Anagha Hostel)
9387092980
Manager Babu
(B.Tech. (SoE)Boys)
9447745725

24. Contact Numbers
Central office for University Hostels, CUSAT 24
Designation Name of Person Contact number
Asst. Warden (add. Duty) Dr. B. Lakshmy (Maths)
Aiswary Hostel
9446220599
Asst. Warden (add. Duty) S. Malathy (MCA)
Anaswara hostel
7736307945
Asst. Warden (add. Duty) Dr. K. Ajitha (Hindi)
Athulya Hostel
9447325124
Asst. Warden (add. Duty) K.M. Sheena (SoE)
Anagha Hostel
9495970110
Asst. Warden (add. Duty) Dr. Moly P. Koshy (SMS)
Ananya Hostel
9446227430

25. Contact Numbers
Central office for University Hostels, CUSAT 25
Designation Name of Person Contact number
Asst. Warden (add. Duty) Dr. Sivanandan Achari (SES)
Sanathana Hostel
9495389942
Asst. Warden (add. Duty) Dr. G. Santhoshkumar (DSC)
Siberia Hostel
9447305819
Asst. Warden (add. Duty) Arunkumar T. (SoE)
OBC Boys & Sagar Hostel
9946510679
Asst. Warden (add. Duty) Dr. P. Arunachalam (Ap. Eco.)
Sarovar Hostel
9446902896

26. Thank you
Central office for University Hostels, CUSAT 26