SPM Activity Planning Introduction

1. SPM-UNIT II
ACTIVITY PLANNING
Prof. Kanchana Devi

2. Activity Planning – Intro..
 A detailed project must include a schedule
indicating the start and completion times for
each activity.
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Prof. Kanchana Devi

3. So that…
 Ensure resources will be available when required.
 Avoid different activities competing for the same
resource at same time.
 Produce a detailed schedule showing which staff
carry out each activity.
 Produce a detailed plan against which actual
achievement may be measured.
 Produce a timed cash flow forecast.
 Re-plan the project – correct drift from target
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Prof. Kanchana Devi

4. Objectives
Prof. Kanchana Devi
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 Feasibility Assessment
 Resource Allocation
 Detailed Costing
 Motivation
 Co-ordination

5. When to plan..
Prof. Kanchana Devi
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 Planning is an ongoing process of refinement,
each iteration becoming more detailed and
more accurate than the last.
 Feasibility Study:
 Timescale
 Risk of not achieving the target completion date
 Keeping within budget.
 Activity plan:
 Resource availability
 Cash-flow control

6. Projects and Activities
Prof. Kanchana Devi
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 A project
 Composed of number of interrelated activities
 May start when at least one of its activities is ready to start.
 Will be completed when all of the activities have been completed
 An Activity
 Clearly define start and end-point
 Requires a resource then requirement must be forecastable
 Duration of an activity must be forecastable
 Some activity might require that others are completed before
they can begin “Precedence Requirement”

7. Identifying Activities
Prof. Kanchana Devi
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 Three Approaches
 The activity based approach
 The product based approach
 The hybrid approach

8. I. Activity Based Approach
Prof. Kanchana Devi
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 Consists of creating a list of all activities that
the project is thought to involve
 “Work Breakdown Structure”
Project
Analyse Design
Data Design
Relational
Data
Analysis
Logical Data
Analysis
Process
Design
Physical
Design
Build

9. II. Product Based Approach
Prof. Kanchana Devi
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 It consists of producing a Product Breakdown
Structure and a Product Flow Diagram(PFD).
 A PFD can easily be converted into an ordered
list of activities

10. III. The Hybrid Approach
Prof. Kanchana Devi
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 IBM recommend the following five levels
should be used in WBS:
 Level 1: Project
 Level 2:Deliverables
 Level 3: Components
 Level 4: Work-Packages
 Level 5: Tasks

11. Sequencing and Scheduling
Activities11
We
eks
1 2 3 4 5 6 7 8 9 10 11 12 13
A:
B:
C:
D:
E:
F:
G:
H:
I:
A: Overall Design E:Code Module 1 I: System Testing
B: Specify Module 1 F:Code Module 3
C: Specify Module 2G:Code Module 2
D: Specify Module 3H:Integration Testing