Educational Planning (Planning System at the Division Level)

1. Session 2a:

2. Learning Objectives
• Explain the prescribed guidelines/ standards for the core
processes in division level planning,
• Identify the documents needed to verify the application of
standards.
• Value the importance of guidelines and standards for
ensuring quality in planning at the division level.

3. Reminisce and Share
What are the core outputs of the Division?

4. LET’S TALK ABOUT YOUR DEDP…
• Let’s group into 3.
• Participants with the same # will group together.
• Brainstorm on the major processes in planning and
implementing your DEDP.
• You will be given 15 minutes for the activity.
• Post your outputs on the designated area and present it in
the plenary.

5. Group 1 – DEDP Development
Focus questions:
What steps did you follow in developing the DEDP of your
division?
What guidelines did you apply in carrying out each step?

6. Group 2 – DEDP Implementation
Focus question:
What major activities did you do to implement your
DEDP?

7. Group 3 – Managing the Division Enhanced Basic
Education Information System (E-BEIS)
Focus question:
What activities/guidelines were done/followed in
maintaining E-BEIS of the Division?

8. Core Processes
• Educational Planning
• Monitoring and Evaluation
• Technical Assistance
• Learning Resource Development

9. DEDP Development – Situational Analysis (SA)
Description
SA is the process of gathering and organizing information
from the schools in order to develop a DEDP that can address
the improvement priorities of the schools as well as the
pertinent information experienced by the division in its areas of
operations.

10. DEDP Development – Situational Analysis (SA)
Guidelines/Standard
•Objective data on the current level of the education
indicators from schools are gathered, analyzed and
interpreted to describe the situation of the division.
•Uses comprehensive and in-depth analysis of the
underlying cause and effects of identified core problems of
the schools as well as an analysis of gaps in division resources
to address these problems.

11. DEDP Development – Situational Analysis (SA)
Documents to Verify Process
• Updated Division Report Card (DRC)
• Situation Analysis Report

12. DEDP Development – Strategic Planning
Description
Strategic planning outlines the identification of Core
Organizational Values and Statement of the Vision of the
Division. This will help in the formulation of the Strategic
directions for the DEDP in terms of its Mission, Goals and
Objectives. They are identified and adopted to address problems
experienced by the schools in the division as well as their own
capabilities or limitations

13. DEDP Development – Strategic Planning
Guidelines/Standards
•CORE VALUES & VISION of the division are aligned to
DepED’s core values and vision.
•The Mission is aligned with the vision elements and when
taken collectively will achieve the vision. It clearly defines
the reason for existence of the Division.

14. DEDP Development – Strategic Planning
• The Goal reflects the Division’s contributions to the
achievement of EFA Goals.
• Purpose is aligned with the vision and mission of the
division
• The Strategic Objectives reflects horizontal & vertical
integration of deliverables and are stated following the
SMART criteria

15. DEDP Development – Strategic Planning
Document to Verify Process
•Statement of the Division’s
CORE VALUES
Vision Statement
Mission Statement
Logical Framework of the Strategic Objectives

16. DEDP Development – Planning for Implementation
Description
This section includes the 6 year Work & Financial Plan and
the Division Annual Plan. The implementation plans are
prepared to concretize the strategic goals and objectives.
The division’s hierarchy of objectives is translated into a 6 year
work and financial plan and annualized Division Action Plan
with details on targets, performance indicators, expected
results, manpower requirements, cost and sources and
timetable.

17. DEDP Development – Planning for Implementation
Guidelines/Standards
•Identified activities in the 6-year WFP are logically sequenced.
•Identified activities are linked with the strategic objectives
•Complete information on targets, resource requirements & sources and
timetable are provided based on the priorities set in the plan
•Detailed breakdown of budget per activity per year are provided.
•Identified activities in Year 1 of the Division Annual Plan are logically
sequenced and they reflect horizontal and vertical integration of
deliverables

18. DEDP Development – Planning for Implementation
Document to Verify Process
6 year Work & Financial Plan
Division Annual Plan

19. DEDP Development – Review of DEDP for Regional
Acceptance
Description
. Endorsed by the Schools Divisions Superintendent, the DEDP
shall be submitted to the RO for review and acceptance. The
committee who shall perform the review process is the Regional
DEDP Review Team (RDRT) following a standard process.
(Suggested tool is given as an Attachment).

20. DEDP Development – Review of DEDP for Regional
Acceptance
Guidelines/Standards
•The review & acceptance process of the DEDP shall be done using the
Rapid Appraisal Form. This is done by the RDRT who shall sit down
together on a scheduled date.
•The review process shall communicate comments /observations from the
RDRT to further improve and refine the plan.
•To validate the findings, the review team may call on the DPT to verify or
clarify matters pertaining to a certain segment of the DEDP.

21. DEDP Development – Review of DEDP for Regional
Acceptance
Guidelines/Standards
•After the review process, the DEDP is endorsed by the RDRT to the
Regional Director for acceptance.
•A Certificate of Acceptance signed by the Regional Director shall be
awarded to the division. This is ideally done during the launch of the DEDP
to be attended by the major stakeholders in a general assembly.

22. DEDP Development – Review of DEDP for Regional
Acceptance
Documents to Verify Process
Result of rapid appraisal using RAF
List of validated findings discussed by the RDRT and the DPT
Endorsement letter from the RDRT to RD
Certificate of Acceptance signed by the RD

23. Description
The quality of the document produced by the DPT is not the only gauge for
its successful implementation. It is also the ability of the Schools Division
Superintendent to communicate the plan effectively to a wide range of
division stakeholders in order to elicit its acceptance and generate support
from them.

24. Guidelines/Standards/Principles
•SDS and DPT should hold a meeting of all the division staff/personnel &
explain what the plan is all about as well as the processes involved in the
making of the plan;
•Hold a meeting with the Provincial School Board and the DPT members to
present the plan. This will inform the PSB on the needs of the division.
•Display the Vision, Mission, Core Values and Goals in key strategic areas

25. Guidelines/Standards/Principles
•Upload the DEDP in a division web site and use the internet to
communicate information about division improvement efforts through a
division newsletter, minutes of meeting and progress on improvement goals.
•Access local radio/TV station and discuss salient points of the DEDP to get
stakeholders’ support.
•Hold a launching of the DEDP during the general assembly of all major
stakeholders preferably at the beginning of the school year.
•Distribute copy of DEDP to major stakeholders of the division.

26. Documents to Verify Process
Minutes of meeting re- DEDP during staff conferences, PSB
Meeting, MANCOM, etc.
Display of Vision, Mission, Core Values & Goals of DEDP
DEDP uploaded in the DepED Division/Region web site.

27. DEDP Implementation - Implementing the Plan
Description
This phase commences after the DEDP is accepted by the
Region and communicated to the internal and external
stakeholders of the division.

28. DEDP Implementation - Implementing the Plan
Guidelines/Standards
•The DEDP start-up consists of the following activities that would prepare
the division for DEDP implementation:
-Advocacy or communicating the plan to stakeholders
-Organization of program teams
-Clarification of roles/functions of program teams
-Setting of standards by program teams as regards to programs they have
to implement (Start up)
•The DEDP implementation team coordinates with each of the program
teams in order to see to it that the work to be done contributes to the
attainment of division goals and objectives.

29. DEDP Implementation - Implementing the Plan
Guidelines/Standards
•The M & E Team conducts the progress monitoring & evaluation (monthly
& quarterly) to assess the efficiency of implementation. This means that
there is tracking of programs, projects and activities of each team to ensure
that targets are met and identify the areas where implementation
adjustments have to be made.

30. DEDP Implementation - Implementing the Plan
Documents to verify achievement
Progress M & E Report (Monthly & Quarterly)
Annual Implementation Review Report
Adjusted DAP1-DAP5
DEDP Outcome Evaluation Report
RQMT Terminal Review Report

31. DEDP Implementation - Monitoring & Evaluation of the
Plan
Description
The implementation of the M&E plan of the DEDP intends to internally
monitor the progress and results of its programs and projects. The M & E
plan presents the process, structure and the reports to be prepared
including the frequency of reporting. It also explains the utilization of the
M&E results for adjusting the plan. The division maintains a Division M&E
Team composed of designated Educational Supervisors working with
District Supervisors.

32. DEDP Implementation - Monitoring & Evaluation of the
Plan
Guidelines/Standards
•The DEDP M&E plan provides for self-monitoring & evaluation through
progress tracking tools.
•Report requirements, frequency of reporting and the utilization of
monitoring results are well defined.
•Plan M&E templates are provided to efficiently carry out the data capture
and analysis.

33. DEDP Implementation - Monitoring & Evaluation of the
Plan
Guidelines/Standards
•Monthly M & E Report should contain physical accomplishments of the
division while quarterly M & E Report contain both quantitative & qualitative
information e.g. facilitating & hindering factors, issues & concerns, and
lessons learned,. Facilitating & hindering factors are important to be
recorded because they can act as basis for plan adjustment.
•Before the end of 1st year implementation, the Division Planning Team
((DPT) meets and conducts the annual review of the AIP. This annual
review should again be conducted before the end of Year 2, 3, 4 & 5 using
the same process as in Year 1..

34. DEDP Implementation - Monitoring & Evaluation of the
Plan
Guidelines/Standards
•Before the end of the 6th year of DEDP implementation, a DEDP review
and evaluation should be conducted by the RQMT. Results of this review
and evaluation should be an input for the development of the next cycle of
DEDP.
•The region should provide the divisions Technical Assistance on how to
conduct internal review and evaluation of the DEDP implementation.

35. DEDP Implementation - Monitoring & Evaluation of the
Plan
Documents to verify process
Monitoring & Evaluation Reports of Division M&E Team
Terminal Review Report of RQMT

36. Managing Education Enhanced Basic Education
Information System (E-BEIS) of the Division
Description:
The Enhanced Basic Education Information System (E-BEIS) is the primary
Information System of the Department of Education. The E-BEIS processes
data required for budget preparation, resource allocation and performance
monitoring. It is based on data gathered from the Government Elementary
School Profile (GESP), Government Secondary School Profile (GSSP) and
Private School Profile (PSP) which are filled up by all elementary and
secondary schools in the country. These forms/profiles are distributed
annually to capture data from schools as of the 31st of July.
Managing the E-BEIS is the primary responsibility of the Planning Office and
supported by the Division ICT Coordinators.

37. Managing Education Enhanced Basic Education
Information System (E-BEIS) of the Division
Guidelines/Standards:
•Division Planning Officer disseminates how to accomplish the E-BEIS
Performance Indicator based on the E-BEIS Performance Indicator User’s
Manual, version September 15, 2003 or any available higher version.
•Division Planning Officer in coordination with the ICT Coordinators
conduct seminar workshop on the new E-BEIS to facilitate easy
accomplishment and submission of School Information System (SIS)
reports through the web.

38. Managing Education Enhanced Basic Education
Information System (E-BEIS) of the Division
Guidelines/Standards:
•The Division Planning Officer (DPO) sees to it that all schools are timely
updating and submitting their performance indicators data, SBM
Assessment and Teachers Strengths and Needs Assessment (TSNA).
•DPO and ICT Coordinators maintain division E-BEIS processed data
required for budget preparation, resource allocation, and performance
monitoring.

39. Managing Education Enhanced Basic Education
Information System (E-BEIS) of the Division
Documents to verify process:
Division E-BEIS data.
Performance Indicators of the Division accessible at the home page of
the Universal Resource Locator (URL) - http://beis.deped.gov.ph/.

40. Using the table below, identify the aspects in the following core
processes of planning that need improvement and what can be
done to improve them.
Core Processes of Aspects that need What can be done
Planning improvement
DEDP Development
DEDP
implementation
Management of MIS

41. Sharing of outputs by divisions:
Ask each division to make a slogan, a song, a
verse, or a jingle related to “do things right”

42. Quality is never an accident; it is always
the result of high intention, sincere effort,
intelligent direction and skillful execution; it
represents the wise choice of many
alternatives.
by William Foster

43. Thank you for listening.