MSWord exercise on Heading, Automated Table of Content, Document Mapping, and Bibliography

1. Insert A Table OfContents In Word2010
Introduction
A table of contents(TOC) providesaquickreference pointforyourdocument,givingthe readerabrief
overviewof where tofindwhatcontent.Whenyouinsertatable of contentsinWord 2010, Word
searchesthroughyourdocumentlookingforitemsmarkedforuse inthe TOC.Some elements,suchas
headings,are markedbydefaultbutyoucan alsomark otherelementsmanuallyyourself.
Synopsis
We’ll lookatinsertingatable of contentsfirst,andthen lookat how we can mark itemsforuse inthe
TOC later.
Objectives
At the endof thisclass,the studentswill have the knowledge of doingautomaticallygeneratedtableof
content.
Pre-requisite
Havingthe knowledge of simple MicrosoftWord2010.
Resources
1. Thistutorial isexcerptfromWord 2010 Tutorial website.
http://www.word-2010.com/insert-a-table-of-contents-in-word/
2. There isalso a bookthat suitable foryourfuture reference by DzulkarnainIdris, Langkah Demi
Langkah:MicrosoftWord 2010, VentonPublishing,Malaysia,2011, ISBN:9673700427
InsertingA Table Of Contents
Whenyour documentisreadyfora table of contents becarefulwhere you position yourcursor.The TOC
will be insertedwhere the cursoris,notat the start of the document.Make sure you go to the start of
your documentbefore youproceed.Tomake some roomfor the TOC, insertapage breakbyclicking
Insert> Pages> Page Break.The insertionpointremains where itwas,withthe new blankpage
precedingitsogo back to the top of your documentandclickReferences>Table of Contents> Table of
Contents.Thumbnail imagesrepresentingthe differentTOCstylesare displayedinthe galleryandthey
adoptthe currenttheme inyourdocument.Below,the theme inuse bythe documentwasEquityand
youcan see thatthe TOC usesthose colours.

2. You’ll alsonotice thatthere are two optionsinthe menuforAutomaticTable 1 and AutomaticTable 2.
These twooptionsinsertatable of contentsthat isautomaticallygeneratedfromthe headingsinthe
document.Thisisa quickand easytask.If youselect ManualTable,however,astructuredTOC template
isinsertedbutyouhave to type inthe TOC’s contentsmanually,asshownbelow.

3. UsingThe InsertTable Of ContentsOption
The thumbnailsgive youaquickway of insertingatable of contentsthatwill be styledthe same way
your documentsis,butyouare givenmore control withthe InsertTable of Contents optionatthe
bottomof the menu.Whenyouclickthisoption,the followingwindow opens.
You can change such attributesforyourTOC as the formatand how manyheadinglevelstoshow.If you
wantto showonlya brief TOC,youcan choose to show onlylevel 1headings.

4. UpdatingThe Table Of Contents
Quite oftenwe will insertatable of contentsandfindthat we needtochange some of the document’s
content.The TOC may become outof date and meaninglessif youaddor remove headingsandchange
the page numbersused. Toupdate the TOCso that it reflectswhatreallyisinthe document,selectthe
TOC by clickinginitand youshouldsee atab appearat the top.
Clickon the UpdateTableoptionandthenselectwhetheryouwanttoupdate page numbersonly,orto
update the entire table.Youcanalso clickon the buttonto itslefttochange the attributesof the table,
and thisgivesusthe same optionswe saw whenwe originallyinsertedthe TOC.
AddingEntriesToA Table Of Contents
You can add entriestoa table of contentsbyselectingthe textthatyouwantto add and thenbyclicking
References>Table of Contents> AddText,andthenselectthe level yourequire.Level 1formatsthe
textas a heading1, andso on. Note thatthe whole paragraphisaffected,notjustthe selectedtext.You
can update the TOC by clickingthe UpdateTablebuttononthe same tab.
RemovingEntriesFromA Table Of Contents
Removingentriesfromthe TOCisjust as easy.Selectthe textthatyoupreviouslyaddedandclick
References>Table of Contents> AddText,andthenselect Do NotShow in Table of Contents.Youwill
needtoupdate the TOC again to see the changesreflectedthere.
The disadvantage of addingentriestoaTOC in thiswayis thatthe text(andindeedthe whole
paragraph) getsstyledasa heading,whichmaynotbe whatyou want.
Table Of ContentsFields
Anotherwayof addingentriestoa table of contentsisto use a TC field.Insertsome textimmediately
before the contentyouwantto add andselectit.ClickInsert> Text > QuickParts Field>TC, and type
some textintothe Textentryfield.Thistextwillappearinthe TOC.ClickOK.Note thatthe textyou
markedisnot visible anymore.Next,insertaTOC, butby usingthe InsertTable of Contents at the
bottomof the Table of Contentsmenu.We’ll needtodosomethingspecialwiththisTOCtoget the field
to display,soclickOptions,uncheckStyles,check Tableentry fieldsand clickOK twice.

5. Unfortunately,doingthisignoresthe headingsthatappearinthe document.
Nowthat you’ve learnthowtoinserta table of contents,whynottry yourhand at insertinganindex in
your Worddocuments?