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Mapping the eLearning 
Journey (and then some!) 
WILMa - Organic and 
Emergent 
Rachel Faulkner, Alison Ward & 
Nikki Bagworth 
Warwickshire County Council
Autumn 2012 * 
● Agreement sought from key stakeholders to close down an 
ongoing project (for which a robust spec had been drawn 
up) 
● Business Case written for a WCC LMS / eLearning project 
presented to key stakeholders and potential sponsor
December 2012 
● Presented to WCC Technical Design Authority to ensure alignment 
to ICT strategies and policies 
● Agreement to continue - we got the go ahead.............. 
● Key contributors scoped - Legal, ICT, Procurement, Information 
Security etc
January - March 2013 * 
• G-Cloud Store search took place to find a provider 
• Learning Pool was identified as the prospective supplier 
• Contract and the Terms and Conditions. Main involvement from Legal 
Team, WCC Project Leads and Learning Pool 
• Basic governance drawn up with Workstreams identified. The 
Systems Workstream and e&m Workstream driving the agenda 
• Core activities included repurposing training on the functionality and 
authoring tool, Administrators identified
April - September 2013 * 
• Branding – Look and feel and WILMa’s inception 
• Authoring / Repurposing training – for “go live” 
• Workstreams – 
Systems, e & m Learning (including Q&A) 
Marketing & Communications 
Data management, Evaluation 
Training and Development 
• The WILMa Community was beginning to develop 
• Roles and responsibilities identified 
• Considerations - Capacity, time and sustainability
April - September 2013 – WCC “One Front 
Door” to learning
October - December 2013 
• WILMa Launch 
Communications 
Demo’s 
Providing support and advice 
Drop ins 
• Reporting - to evidence 
compliance on course attendance 
such as Safeguarding, Information 
Governance etc
January - September 2014 
• Average monthly logins 3,700 
• Approx. 1200 course completions per month 
• WILMa as a vehicle for collaboration 
• New ‘in house’ projects with teams e.g. such as Respect Yourself 
Campaign 
• ELearning with Partners Internal to WCC and external 
Content Jams - 
• Making Every Contact Count - with Public Health (WCC, West 
Midlands, England) other local authorities 
• Prevent - with Warwickshire Police and West Mercia Police 
• External partners interested in using the functionality 
e.g. Warwickshire Association of Local Councils (WALC) as a 
‘strawberry plant’ organisation (fits with WCC objectives)
1st October 2014 - First Anniversary 
Photography Competition for the WILMa 
banner, communications, LP events 
Ongoing work 
• WILMa Community – continues to grow 
• eLearning Development Project Plan 
• Totara 2.5 
• WILMa Roadmap 
• Review of Categories 
• Use of Programme functionality
Next Steps…………… 
WILMa Roadmap 
• Encore 
• Adapt 
• Totara 2.5 – what does this mean for WILMa? 
• Increased engagement with WILMa customers 
• Data upload – ongoing phased approach 
• Implementing the new look “Categories and Programmes” 
approach 
• eLearning Development Project 
• Business Process Review to enable an effective ‘one front 
door’
Thank you to colleagues for their continuing 
hard work to make WILMa possible…… 
you know who you are.
Thank you for your time. 
Any questions?

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Mapping the E-learning journey

  • 1. Mapping the eLearning Journey (and then some!) WILMa - Organic and Emergent Rachel Faulkner, Alison Ward & Nikki Bagworth Warwickshire County Council
  • 2. Autumn 2012 * ● Agreement sought from key stakeholders to close down an ongoing project (for which a robust spec had been drawn up) ● Business Case written for a WCC LMS / eLearning project presented to key stakeholders and potential sponsor
  • 3. December 2012 ● Presented to WCC Technical Design Authority to ensure alignment to ICT strategies and policies ● Agreement to continue - we got the go ahead.............. ● Key contributors scoped - Legal, ICT, Procurement, Information Security etc
  • 4. January - March 2013 * • G-Cloud Store search took place to find a provider • Learning Pool was identified as the prospective supplier • Contract and the Terms and Conditions. Main involvement from Legal Team, WCC Project Leads and Learning Pool • Basic governance drawn up with Workstreams identified. The Systems Workstream and e&m Workstream driving the agenda • Core activities included repurposing training on the functionality and authoring tool, Administrators identified
  • 5. April - September 2013 * • Branding – Look and feel and WILMa’s inception • Authoring / Repurposing training – for “go live” • Workstreams – Systems, e & m Learning (including Q&A) Marketing & Communications Data management, Evaluation Training and Development • The WILMa Community was beginning to develop • Roles and responsibilities identified • Considerations - Capacity, time and sustainability
  • 6. April - September 2013 – WCC “One Front Door” to learning
  • 7. October - December 2013 • WILMa Launch Communications Demo’s Providing support and advice Drop ins • Reporting - to evidence compliance on course attendance such as Safeguarding, Information Governance etc
  • 8. January - September 2014 • Average monthly logins 3,700 • Approx. 1200 course completions per month • WILMa as a vehicle for collaboration • New ‘in house’ projects with teams e.g. such as Respect Yourself Campaign • ELearning with Partners Internal to WCC and external Content Jams - • Making Every Contact Count - with Public Health (WCC, West Midlands, England) other local authorities • Prevent - with Warwickshire Police and West Mercia Police • External partners interested in using the functionality e.g. Warwickshire Association of Local Councils (WALC) as a ‘strawberry plant’ organisation (fits with WCC objectives)
  • 9. 1st October 2014 - First Anniversary Photography Competition for the WILMa banner, communications, LP events Ongoing work • WILMa Community – continues to grow • eLearning Development Project Plan • Totara 2.5 • WILMa Roadmap • Review of Categories • Use of Programme functionality
  • 10. Next Steps…………… WILMa Roadmap • Encore • Adapt • Totara 2.5 – what does this mean for WILMa? • Increased engagement with WILMa customers • Data upload – ongoing phased approach • Implementing the new look “Categories and Programmes” approach • eLearning Development Project • Business Process Review to enable an effective ‘one front door’
  • 11. Thank you to colleagues for their continuing hard work to make WILMa possible…… you know who you are.
  • 12. Thank you for your time. Any questions?

Editor's Notes

  1. Communications - who what and when
  2. Communications - who what and when
  3. Launch – communications across the council
  4. WILMa community -