Orientation for students who are new to the CalWORKs program at Victor Valley College.

1. Victor Valley
College
New
Student Orientation
Presented By:
CalWORKs Staff
2016

2. •Must be an active CalWORKs/cash aid recipient (must be
receiving the adult portion of aid).
•Must be able to provide verification of cash aid each term!
•Students must fulfill the work and/or education participation
requirements (20-35 hours) except exempt students.
•Stay in good standing 2.0 GPA with the county and out of
sanction status!
Maintaining CalWORKs Program Eligibility

3. Scheduling Appointments
• All appointments to see the Counselor’s, Job Placement or Coordinator will be
a made through the CalWORKs Secretary at (760) 245-4271 extension 2592.
• If the Secretary is not contacted the appointment will not be made.
• New Students: Once we have received the referral from the County Worker
an appointment will be made. Then an email is sent to your county worker,
who will notify the you of the date and time of your appointment. Please stay
in touch with you county worker.
• Make sure your assessment had been completed and that you bring any
transcripts from other colleges to your appointment.

4. All CalWORKs students are eligible for Priority Registration.
• Fall 2016 Requirements:
 Submit two forms of verification of cash aid
• 1. TANF Verification form 2. Welfare to Work Contracts
( Due no later than September 12th)
 Attend one Self-Development Workshop
• 2 hour activity (sign in sheet will be used to verify participation).
Gas card will be provided to eligible students in attendance.
 Meet with the counselor twice a semester
• (2) Gas card will be provided
 Pick up monthly attendance reports on a regular basis
• (County form must be completed and attached to the Community College
Enrollment Hours Report) If the class schedule is printed out of your web advisor we
will sign the attendance at the time. If your class schedule is not attached you will
need to drop it into the drop box and pick it up the next day.
Victor Valley College Student Responsibility
Checklist

5.  Submit two forms of verification of cash aid
• 1.TANF Verification, 2. Welfare to Work Contracts
• Pick up monthly Attendance Reports on a regular basis
•
• Spring 2017 Requirements:
• Submit two forms of verification of cash aid
• 1.TANF Verification, 2. Welfare to Work Contracts ( Due no later than
• Attend one Self-Development CalWORKs Workshop a 2 hour activity (sign in sheet will be used to
verify participation). Gas card will be provided to eligible students in attendance.
• Meet with the counselor twice a semester
(2) Gas card will be provided
• Pick up monthly attendance reports on a regular basis (County form must be completed and attached
to the Community College Enrollment Hours Report) If the class schedule is printed out of your web
advisor we will sign the attendance at the time. If your class schedule is attached you will need to drop it
into the drop box and pick it up the next day.
Winter 2017 Requirements:

6. • Our office is required to have current verification of cash aid for each
student in our office EVERY term.
• Types of verifications we will accept….
-Tanf Verification form (pick up at the CW Office)
-Welfare to Work Contract (W2W)
-Passport to Services (GEN 2000)
Types of Verifications Being Accepted
We provide courtesy reminders before each term
begins, yet it is your responsibility to provide this
documentation to our office. We cannot provide
services to students that are not verified!

7. CALWORKS/TANF VERIFICATION
SECTION 1: Customer Release
I authorize San Bernardino County Employment Services Program to release information to
VICTOR VALLEY COMMUNITY COLLEGE concerning my CalWORKs/WTW case.
Student Name (please print)
Student Signature Social Security Number
**************************************DO NOT WRITE BELOW THIS LINE *********************************
Section 2: College CalWORKs Personnel
The Calworks customer listed above is attending VICTOR VALLEY COLLEGE. We need verification that this student is
receiving cash aid for herself/himself for the following semester _____________
Please complete sections 3 & 4 below and return the ESP227 form to our office. If you have any questions, please contact
our office at (760) 245-5271, Ext. 2592. Upon completion , please fax to (760) 843-6747.
CalWORKs Personnel Signature Date
Section 3: County Certification of CalWORKs/Welfare-to-Work Status
Does this Calworks customer currently receive cash aid for him/herself? Yes No
When did benefits begin? Month ____________Year__________
If the customer is not receiving cash aid for him/herself, please indicate the reason and effective date:
Reason
Effective Date
Section 4: County Certification of Cooperative Agencies Resources of Education (CARE) Program
What is the customers marital status Single Married Separated Divorced Widow
Is the customer considered head of a single parent household Y ES NO
How many dependents under 14 years old does the customer receive cash aid benefits for? _____
___________________________________________________
County Staff Signature
___________________________________________________
Title
____________________________________________
Date
Official County Stamp
TANF
Verification
Form

8. WTW Contract
Every Student signs a
contract with their
County Worker (ES)
and receives a copy.
Please bring a copy to
the CW office, so we
can provide services

9. Effective Fall 2016, California community college students receiving the BOGFW
must meet minimum academic and progress standards to remain eligible for the
BOGFW.
Students must:
-Maintain a cumulative GPA of 2.0
-Successfully complete at least 50% of all units attempted and 67% for Financial
Aid
Enrollment Priorities and Regulation Changes
Reminder: Enrollment priorities regulations placed into effect during
the Fall 2014 term state that if a student falls below 2.0 GPA, you will
lose priority registration until it goes back up.
Also, if you have accumulated 100+ units, you will not:
-- be granted priority registration
-- be eligible for the Pell Grant
--be eligible to work on campus using FWS
If you have a reasonable excuse you my
always petition for BOGG

10. Most students are eligible
for the following items:
Parking Pass Voucher
Book Voucher
•Pay attention to emails from CalWORKs office as to when
your book voucher are ready for pick up.
•Voucher request forms will be available at Orientation.
•Complete the form and bring current semester verification to
receive your voucher.
•You are eligible for a book/education related voucher when
you are enrolled (not waitlisted) for a course.
•The County will only pay for required, not recommended,
items.

11. • It is your privilege to receive priority registration do not go below a 2.0 or you
will lose that privilege.
• You must maintain good standing with the County as well as the college.
• You must fulfill requirements as stated on the student agreement contract and
expectation handout in folders:
• You are able to register for up to 13 units during fall/spring and 8 units for
summer/winter during priority registration periods throughout all three
colleges.
Priority Registration

12. College/County Support Services
College Support Services:
• Priority Registration
• Educational Planning
• Career Counseling
• Mentoring
• Work Study Opportunities
• Resume Assistance
• Self-Development Workshops
• Advocacy
• Job Placement
• Support Services (Gas card; school
supplies)
County Support Services:
Childcare (if eligible)
Monthly Bus Pass or
Gas Cards
Fee Reimbursements
Uniforms / Tools
School Supplies / Books
Other items as required to support
employment/education

13. What is a Monthly Attendance Reports
This form verifies activities in the classroom.
SB County students, we have this form for you to complete in our office. We do our best to
maintain your confidentiality therefore you do not need to have your instructors sign it if it
would make you uncomfortable.
You must complete the Community College Enrollment Hours Report in order for the
CalWORKs staff to sign off on the form.
Attendance Reports need to be completed or they will be returned and have to be placed back
in the drop box.
Attendance reports must be dropped in the drop box and picked up the next day based on
amount to be signed.
Students, you may bring your forms into our office at the end of the month to be signed by
CalWORKs staff.
Your GAIN/ES worker expects it by the 10th of each month.
If you are exempt, you do not have this monthly obligation

14. DATE 05/24/16 05/25/16 05/26/16 05/27/15 05/28/165 05/29/16 05/30/16
CLAS
S
COURSE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
2
3
4
DATE 5/17/16 05/18/16 05/19/15 05/20/16 05/21/16 05/22/16 05/23/16
CLASS COURSE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
2
3
4
DATE 05/01/16 05/02/16 05/03/16 05/04/16 05/16/16 05/17/16 05/17/16
CLASS COURSE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 MATH 6 2 2
2 ENG 101 1.5 1.5
3 PSY 107 1 1 1
4 SC101 2 2
COMPLETE, SIGN AND RETURN THIS FORM BY THE 10TH OF THE MONTH
PLEASE ENTER THE NUMBER OF HOURS BY DATE AND CLASS TO INDICATE
STUDENT ATTENDANCE, INCLUDE HOLIDAYS AND ABSENCES
This report is for the
month of:
County Attendance Report

15. DATE
CLASS COURSE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
2
3
4
DATE
CLASS COURSE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
2
3
4
I certify that the above is correct and true statement of attendance.
Class 1 Provider’s/Instructor Signature Date
Class 2: Provider’s /Instructors Signature Date
Class 3: Provider’s/Instructors Signature Date
Class 4: Provider’s/Instructors Signature Date
John Doe
Customer- PRINT NAME XXX-XX _8143____
Last 4 digits of Customer SSN
John Doe
Customers Signature Date

16. Community College Enrollment Hours Report
Provider Name: Victor Valley College
Provider Address: 18422 Bear Valley Road
City/State/Zip Code: Victorville, CA 92395-5850
Phone Number: (760) 245-4271 Ext. 2592
ESS Worker Name: Report Month:
Student ID Number:
Case Number:
Student Name:
Student Address:
City/State/Zip Code:
Enter all courses taken, units, days and hours for the course, start date, end date, and enrollment
status. Total hours per month is a required entry.
Course Units Days Hours Start Date End Date Enrollment
Status
Total Hours
CalWORKs Coordinator or Authorized College Staff Member Name
CalWORKs Coordinator or Authorized College Staff Member Signature
College Enrollment
Hour Report
This form needs to be completed
and class schedule and County
attendance report attached before
CalWORKs staff may sign your
attendance report.

17. Community College Enrollment Hours Report
Provider Name: Victor Valley College
Provider Address: 18422 Bear Valley Road
City/State/Zip Code: Victorville, CA 92395-5850
Phone Number: (760) 245-4271 Ext. 2592
ESS Worker Name: Jane Doe Report Month: March
Student ID Number: 0123456
Case Number: 1234567
Student Name: Judy Smith
Student Address: 11223 Bear Valley Road
City/State/Zip Code: 92395
Enter all courses taken, units, days and hours for the course, start date, end date, and enrollment
status. Total hours per month is a required entry.
Course Units Days Hours Start Date End Date Enrollment
Status
ANTH-102 3.0 TTH 12.0 8/30/16 12/15/16 We verify
CIS-90 4.0 Online 16.0 8/29/16 12/17/2016 We verify
Total Hours 28.0
CalWORKs Coordinator or Authorized College Staff Member Name
CalWORKs Coordinator or Authorized College Staff Member Signature
Date

18. Textbooks the County Can and Can’t Pay for!
The county will only pay for “REQUIRED TEXTBOOKS”.
Our office can occasionally pay for a portion of required and/or
recommended textbooks (case by case).
On a case by case, we will pay for Exempt student books (if in good
standing) and have a current copy of your exemption form.
Students should communicate with our office as soon as possible if there
is a need.
If there is a delay in receiving your vouchers from the county for books,
you may be able to use the textbooks on reserve in the library if available
to ensure you do not fall behind on your studies.
The county nor College CalWORKs office can pay for repeat/failed classes
required books if it was already covered by the county.

19. Responsibilities as a CalWORKs Recipient
Comply with county requirements such as:
• Weekly participation hour requirements
(20-35)
• Employment expectations
• Work experience
• On-the-job training
• Job search and job readiness
• Community service
• Education & training

20. Your Responsibility to Keep Our Records Up-to-
Date
If you are on sanction status with the county, let us know so we can
reflect that in our records.
If you are working on rectifying a sanction, keep us informed.
If you move and change your address, update that information in
WebAdvisor for the college and come in to our office to update that
information with us.
If you change your phone number or have new contact information,
provide that to our office.
Before leaving today, please complete the
contact update form in your folders!

21. Student Educational Plan
Update your SEP once per year. Ensure that our office has a current copy.
If you’re not sure when you last updated yours, visit the Tracey in the office to find out.
During walk-in periods (non-appointment times), Tracey can help you schedule an appointment with
the CalWORKs Counselor-Manika Record or Laura Nankeveris
Remember to enroll into classes that are on your SEP only.
Note that the county will/should only ask you for a current SEP once per year, not each semester.
Counseling/SEPs

22. Dropping Classes/Sanction/Timing Out…
Communicate with us!
•You have the privilege of priority registration through this
program. With that comes the responsibility to
communicate any intended changes to your case and
term schedule.
•Talk to the Counselors before dropping classes and inform
our office and the GAIN/County office for any other
changes that may impact your case.
Drop Deadline with “W” for Fall 2016:

23. Course Enrollment/Fees
Take Advantage of PRIORITY REGISTRATION! Don’t miss it. Having to waitlist
courses will delay required textbooks/fee vouchers.
FAFSA-BOGW will cover your tuition costs! ($46 per unit)
If eligible and you have been approved by GAIN/SB County offices will provide
you with vouchers to cover costs of your books, parking and childcare.
You will be dropped from First Aid/CPR for non payment of
material/certification fees

24. Financial Aid
• Tuition is $46 per unit.
• Ensure you have applied for the FAFSA/BOGW and that you
check WebAdvisor on your award status.
• If incomplete, it will delay your first pell disbursement (2nd
week of fall term)
• Your BOGW should cover tuition, and your parking fee.
• You will request a voucher from the county to cover those
fees.
• Remember if you are going to attend 2017-2018 to start completing your
Financial Aid/BOGG for the new year October 2016 in order to receive your
financial aid in time to start Spring classes.
• Starting Fall 16 if you go below a 2.0 GPA for two consecutive semesters you
will lose your BOGG and Priority Registration. You must sit out two
semesters before you will be eligible for Financial Aid

25. Parking Grace Period
You will not receive a parking
citation first week of classes
if parked in a student marked
space only!
Parking will be strictly enforced
starting September 6th. Avoid a
citation, have your permit
displayed.
College Police will be citing
aggressively for speeding.

26. Program Email Communications
All or most of our communications with
students occur through email. Please check it
regularly.
We will send emails to the email address
you give us during intake.
It’s your responsibility to make sure your
email address is current with our office.
If you don’t have internet, there many
available labs on campus to check your
email.

27. College/County Collaboration
Our office has a great working
relationship with the local county
offices.
If you encounter a problem with
your case, have questions or
need support, let us know. We
can potentially help resolve most
issues fairly quickly by working
together.

28. Student Benefits of Work Study
• Gas Cards - $25 per week. Posted against student’s financial unmet need.
• Work up to 20 hours per week.
32 hours per week possibility in Winter Term and Spring Break with
approval from Coordinator.
32 hours per week on an as needed case-by-case student basis during
primary terms.
• Money earned does not count against student’s cash aide and helps meet
their hours for their Welfare to Work Contract.
• Students build work experience. Many of our work study students have
limited work history.

29. Employers
•Industries Included are Private, Government, and Non-Profit
Employers.
•Private: Medical, Real Estate, Insurance, Transportation, Retail,
Daycare Centers, Vocational School.
•Government: City Hall (Various Departments).
•Non-Profit: Homeless Shelter, Counseling/Behavioral/Therapy
•Many of our employers hire multiple students

30. Student Employment
• Promotes student learning by assisting with on/off campus job placement
• CalWORKs placement is 20 hrs per week unless otherwise authorized.
• On campus student positions are through Federal Work Study. (See Veronica in the FA
office)
• Please provide Jason with the current month timesheet in a timely manner.
• Must maintain 2.0 GPA to and no minimum units with CalWORKs Work Study.
• Any funds earned are exempt for your cash aid
• Contact: Jason Kennedy (760) 245-4271 ext. 2594

31. Pre-Screening for Work Study Positions
• Job Placement Specialist explains to student how the CalWORKs Work
Study process works.
• Review completed job application with student.
• Review student resume, cover letter, and references. Critique and
provide feedback to student and student revises these items and
submits again to Job Placement Specialist.
• Skills Assessment.
• Mock Interview (Student must be on time and dressed professionally
for meeting with Job Placement Specialist). If they are late,
appointment is cancelled and rescheduled.
• Determine if student is a match for open positions based on education,
experience, and skills.
• Try to match student’s major/career interest to the positions available.
• If so, job referral card given to student with instructions for applying for
job and contacting supervisor for interview.

32. Can Students Receive Financial Aid and Still be
Eligible for CalWORKs Services???
YES!
A student is entitled to receive an educational grant, loan or
work study. The money is considered exempt (excluded) income.
Financial Aid Pell-Grant may be used for services that the
county CalWORKs office cannot cover such as educational
expenses, transportation, food, rent, etc.

33. Recap Important Steps….
Pick up monthly attendance reports on time (end of month-beginning of following month-
due to GAIN/ES by 5th).
We have many monthly attendance reports sitting in our office from previous months
that students never picked up.
Ensure we have a current SEP on file (update annually).
Make your appt. with GAIN/ES to submit your County Voucher requests early (don’t wait
till the term starts pick it up or to turn it in to GAIN/ES.
Remember to provide us with current verifications each term.
If you are currently working, remember that we need a your timesheet each month.
Note: Dropping classes affects ability to continue working..

34. Monday 8:30-5:00 pm
Tuesday 8:30-5:00 pm
Wednesday 8:30-5:00 pm
Thursday 8:30-5:00 pm
Friday 8:00-12:00 pm
Saturday-Sunday Closed
SUMMER HOURS
Monday – Thursday 8:30 – 5:00
Closed on Fridays
CalWORKs Office

35. CalWORKs Staff
Jason Kennedy Extension 2594
Job Placement Specialist
Manika Record Extension 2207
CalWORKs Counselor
Laura Nankervis Extension 2593
CalWORKs Counselor
Sheree Caldwell Extension 2361
CalWORKs Coordinator
Tracey Downing-Extension 2592
CalWORKs Admin Secretary