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Office Automation Final


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Office Automation Final

  1. 1. A vision of automation <ul><li>A hundred years ago, the concept of the future lacked one major ingredient... the computer! </li></ul>
  2. 2. Office automation <ul><li>Refers to the varied machinery and software used to digitally create, collect,store,manipulate and relay office information. </li></ul><ul><li>Office information functions include word processing, Graphics, desktop publishing and email. </li></ul><ul><li>Backbone of office automation is LAN </li></ul>
  3. 3. Different office activities <ul><li>Document Capture </li></ul><ul><li>Document Creation </li></ul><ul><li>Receipts and Distribution </li></ul><ul><li>Filling, Search, Retrieval and Follow up </li></ul><ul><li>Calculations </li></ul><ul><li>Recording Utilization of Resources </li></ul>
  4. 4. Data Storage: Word processing, Desktop publishing, Image handling software, spreadsheet programs <ul><li>Word processing-inputting(via keyboard) and manipulation of text on computer </li></ul><ul><li>Desktop publishing-combining features of word processor with advanced page design and layout features. </li></ul><ul><li>Image handling software-images are converted into digital files. </li></ul><ul><li>Spreadsheet programs-allow manipulation of numeric data. </li></ul><ul><li>Used for financial management, financial projection and accounting </li></ul>
  5. 5. Data Exchange <ul><li>Data Exchange-information exchange between more than one user or participant. </li></ul><ul><li>e.g.:-Electronic mail, voice mail and facsimile </li></ul><ul><li>Groupware systems-Electronic meeting allow geographically dispersed participants to exchange information in real time. </li></ul><ul><li>Digital copiers-All-in-One connectable to computer networks </li></ul><ul><li>(copying,printing,faxing,scanning) </li></ul>
  6. 6. Data Management <ul><li>Track both short-term and long-term data in the realms of financial plans, workforce allocation plans, marketing expenditures, inventory purchases. </li></ul><ul><li>Task management or scheduling systems monitor and control various projects and activities within the office. </li></ul><ul><li>Electronic management systems monitor and control office activities and tasks through timelines, resource equations and electronic scheduling. </li></ul>
  7. 7. Office Automation Considerations <ul><li>Cost of the system </li></ul><ul><li>Physical Condition </li></ul><ul><li>Level of technical support </li></ul><ul><li>Compatibility with other systems </li></ul><ul><li>Complexity of the system </li></ul><ul><li>Compatibility with the business area </li></ul><ul><li>Training </li></ul>
  8. 8. Office automation: Hardware and Software
  9. 9. Office automation: What it means to Bharat Petroleum <ul><li>Enterprise Resource Planning(ERP) </li></ul><ul><li>Business Warehouse(BW) </li></ul><ul><li>Intralink </li></ul><ul><li>Cyber Docs </li></ul><ul><li>Facility Management </li></ul><ul><li>Email </li></ul><ul><li>Data warehouse </li></ul><ul><li>BPCL is the only Oil Company in India to provide “Astranova” -- Apron Fuel Management System for Aviation customers </li></ul>