2012 NAT and NCAE

Guidelines and Standard Procedure in the
Conduct of the Major Testing Programs of
NETRC: A Unified Approach
CONTENTS SLIDE/PAGE NO.

I. The 2012 NAT and NCAE
1. Reminders before Testing Day ..................................... 3-6
2. Responsibilities of the Testing Staff .............................. 7-14
3. NETRC Forms, ETRE’s and CETRE’s ............................... 15-24
4. Converging Areas Where the NAT (3 levels and
NCAE are parallel in the Examiner’s Handbook
as indicated in check marks) ...................................... 25
5. Board Work ........................................................... 26-32
6. Pre-test: Entrance and Seating Arrangement and
Distribution of TM’s ................................................. 33-34
7. Information in Answer Sheet ...................................... 35-37
8. Test Proper ........................................................... 38
9. Post Test .............................................................. 39-42
10. Storage of Examiner’s Handbook and Name Grid ............ 43-44
11. Filling Out the School Header ................................... 45-47
12. Guidelines in the Preparation of Enrolment Data ........... 48-51
13. Dealing with the Forwarder ...................................... 52
14. Evaluation Sheet ................................................... 53-54
15. Test Results Dissemination ....................................... 56
16. Case Analysis ........................................................ 57-64
17. Changes in the 2012 NAT Administration ....................... 65
18. MTB-MLE Guidelines ............................................... 66-70
19. Scannable Answer Sheets and School Headers ............... 71-76
II. The PEPT 78-118
1

Part I: The 2012 NAT and NCAE

a. NATIONAL ACHIEVEMENT TEST (GRADE 3, GRADE 6
AND YEAR 4)
b. NATIONAL CAREER ASSESSMENT EXAMINATION

PART II: THE 2012 PEPT

c. PHILIPPINE EDUCATIONAL PLACEMENT TEST

Department of Education
National Education Testing and Research Center
2012

NAT and NCAE: Reminders
before Testing Day
1. The SDS and DTC should strictly enforce that the test materials are distributed a day
before the examination date to far schools and early in the morning in nearby
schools.
2. Assignment of Testing Staff shall be done by the SDS.

a. Teachers coming from private schools will be assigned in public schools as
room examiners; while those from public schools will be assigned in the
private schools.
b. In case the private school teachers are not enough to be assigned in public
schools, public school teachers may be assigned but coming from other
districts.
c. An exemption rules out when a lone school is found in the hinterlands in
which case teachers from nearby elementary school will serve as the
examiners.
d. Room Supervisors are teachers coming from another school other than those
schools where room examiners will be assigned.
e. School Testing Coordinators will stay in their respective schools
f. The Principal or the School Head of the School will serve as the Chief
Examiner.
g. Teachers from two or more small size private high schools are examiners in a
big high school. Contrastingly, the teachers from a big high school can be
assigned in the said small size high schools.
h. In merging of small size private schools, assign a Master Teacher from public
schools as the Chief Examiner. 3

NCAE and NAT: Reminders
before Testing Day
3. Information Dissemination

1) Inform the examinees to bring pencils (lead #2) on exam day.
2) Inform the fourth year students taking the NAT and third year
students taking the NCAE to bring snacks/lunch on exam day.
Testing is more than 5 hours. Nobody is allowed to leave the testing
room/center on exam day.
3) Inform all schools that list of examinees must be alphabetically
arranged in the whole school. Males first then the females.
4) Private schools without permit to operate are excluded from Test
Administration.
5) The following are exempted from taking the NAT: Grade VII, classes
of Behavioral Programs , the Hearing Impaired and Mental
Retardates, the Home Study Programs, newly-enrolled foreign
students, irregular students with back subjects, American Standard
Curriculum and students in night classes.

4

NCAE and NAT: Reminders
before Testing Day
6) Visually-impaired students are exempted to take the NCAE due to non-
availability of Braille Form.
7) In case there are five or less examinees in excess, they can be integrated
in the last five rooms, each accommodating an examinee.
8) Examinees from small-size private schools can be merged and tested in
one testing center in a city or in a municipality.
9) Examiner’s Handbook shall be packed inside the ETRE. Use the soft
copy of the Examiner’s Handbook in the orientation.
10) Notes on the orientation at the Division Level:
- This is primarily aimed to orient all the testing staff in the NAT
administration.
- But due to budgetary constraints only one per school is authorized to
attend; authorizing either the School Head or the School Testing
Coordinator (STC).
- Hence, a mechanism should be devised so that all testing staff are
properly oriented.
- One of which is orienting all the teaching force by the School Head/STC
to be ready once assigned in a particular testing center.
5

NAT and NCAE: Reminders
before Testing Day
11)Number of Sessions/TBs Allocation

NAT for Grade 3: two sessions
(All public schools including Madrasah private schools)
NAT for Grade 6: two sessions
(All public and private schools)
NAT for Fourth Year : one session only
(All public and private schools)
NCAE for Third Year: one session only

* 50% o f T B A l l o c a t i o n i n t h e g r a d e s wi t h
t w o s e s s i o n s b u t a mi n i m u m o f 60
e x a mi n e e s s h a l l h a v e a 100% a l l o c a t i o n .
* Bu f f e r s wi l l b e p r o v i d e d t o b i g h i g h
s c h o o l s (5% o f i t s t o t a l e n r o l me n t i n
p a c k s o f 5’s ). 6

The Testing Staff at the Division Level

Division Level SDS

DTC PSS

District Level:
Supervisors

School Level

School Head/ Chief Examiner

School Testing Coordinator

Room Supervisors

RE RE RE RE

7

Responsibilities of the Testing
Staff as subsumed in the Work
A. Flow*
Chief Examiner/School Testing Coordinator
1. Maintains the security and confidentiality of test materials received from the DTC;
2. He/She is accountable and responsible for all test materials received. This ends when
materials shall have been returned to the DTC;
3. Assigns a room where all Room Examiners can be met before and after the
administration of the test in their respective testing rooms;
4. Counts all packs of test booklets and/or answer sheets before releasing them to each
Room Examiner;
5. Records pertinent data about the test materials released to and received from the
Room Examiners in the Accounting Form (Form 3); and Forms 4, 5, 6 and in the School
Header.
6. Distributes the test booklets to each Room Examiner and reminds him/her to count
these without opening the pack and before leaving the room; and
7. Follows the instruction for Accounting and Packing of Test Materials found at the latter
part of the Handbook.
8. Being aware of the details of the testing program to be administered.
9. Orients every teacher in his/her respective school on the guidelines and the Examiner’s
Handbook relative to NAT administration.

*The Workflow is found in the Examiner’s Handbook

8

Responsibilities of the Testing
Staff as subsumed in the Work
Flow*
B. Room Examiner

1. Counts the test booklets and answer sheets without
opening the plastic bags containing them before
proceeding to his/her assigned testing room. Any
discrepancy should be acted upon immediately and this
should be reported in the Chief Examiner’s Report;
2. Signs the Test Materials Accounting Form as he/she
receives the test materials from the Chief
Examiner/School Testing Coordinator while still in the
distribution room.
3. Checks if the examinees have lead pencils to use and a
sheet of blank paper for computation purposes;
4. Facilitates the recording of the Examinee Number and
Test Booklet Number of the Examinees in the NETRC
Form 2, Seat Plan;
9

Responsibilities of the Testing Staff
as subsumed in the Work Flow*
5. Follows strictly the Examiner’s Handbook during test
administration;
6. Keeps custody of all the used and unused Test booklets
but are not allowed to read the contents of test
booklets; otherwise, he/she will be given corresponding
sanctions based on DECS Order No. 85, s. 1999;
7. Checks the contents of the ETRE before he/she seals it
while still in the examination room; and
8. (For Grade 3 only) Assists the examinees in
accomplishing the name grid and other pertinent
personal information about herself/himself and other
school-related information. Fills in the data in Forms 1
and 2.
9. Accomplishes Form 7.
10

Responsibilities of the Private
School Supervisor
1. Disseminates information regarding the NAT/NCAE and DepED’s
latest issuances on it to private schools in the division.
2. Coordinates with private school principals regarding the conduct of
the exam to its target clientele.
3. Checks closely if private schools operating without permit were
included vis-à-vis the official list from the region. Likewise, make
sure the schools are not closed yet.
4. Prepares and provides the DTC with the enrolment data on private
schools to be tested, which will be used in the budget preparation
and submitted to NETRC for the preparation of TMs.
5. Assists the DTC in the echo-orientation in the Division Level for
private schools.
6. Takes charge of the delivery and retrieval of TMs on testing day
and assists the DTC in the accounting of TMs.
7. Oversees the conduct of the test in private schools.
11

Responsibilities of the Room
Supervisor
1. Monitors the conduct of the test administration in a testing
center with 5 or more testing rooms (Grade 6,Year 4 and NCAE )
and 10 or more testing rooms (Grade 3).
2. Checks if the room examiners adhere to instructions in the
Examiners Handbook.
3. Counts and double counts the Test Booklets per pack and the
number of ETRE’s.

N o t e : T h e n u mb e r o f t h e r o o m s u p e r v i s o r s
a s s i g n e d i n a t e s t i n g c e n t e r wi l l
d e p e n d o n t h e n u mb e r o f e x a mi n e e s i n a n
e x a mi n a t i o n r o o m.
Be l o w i s t h e r a t i o :
1 Ro o m Su p e r v i s o r i s a s s i g n e d i n e v e r y 10
r o o ms i f t h e r e a r e 20 e x a mi n e e s /r o o m
1 Ro o m Su p e r v i s o r i s a s s i g n e d i n e v e r y 5
12
r o o ms i f t h e r e a r e 30 e x a mi n e e s /r o o m

Responsibilities of the District
Supervisors

1. Attests on the accuracy of enrolment data of each
school in the district.
2. Assists in the distribution of test materials in the
district (NAT Grades 3 & 6).
3. Monitors the conduct of NAT in the district.

13

Responsibilities of the Monitors

1. NETRC staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.
2. External-volunteer monitors from civil society (e.g. SK,
church members, NGO’s, et.al.) to report incidents of
cheating. The process should be duly documented
with photos and narrative reports.
3. The expenses incurred by external-volunteers are not
chargeable to NETRC funds.

14

NETRC Forms, ETRE’s and CETRE’s
Form 1 - List of Examinees (List of GASTPE grantees in private schools
reflected in G6 & Y4)
Form 2 - Seat Plan
Form 3 - Test Materials Accounting Form
Form 4 - Chief Examiner’s Narrative Report
Form 5 - Test Booklet Quantity and Completeness Verification Sheet
(to be collected by the DTC and to be placed in Box 1 of the
Division; on top of the TBs)
Form 6 - Answer Sheet Quantity and Completeness
Verification Sheet (to be collected by the DTC and to
be placed in Box 1 of the Division; on top of the C/ETREs)
Form 7 - Room Examiner’s Test Administration Evaluation Report

No t e : F o r ms 5 a n d 6 p r i n t e d i n o n e s h e e t o f
p a p e r b u t t o b e c u t i n p e r f o r a t e d l i n e s
t o b e i n s e r t e d s e p a r a t e l y i n t h e 15
i d e n t i f i e d b o x e s .

Instructions to the Chief Examiner
Relative to Forms 5 and 6
1. Separate the two Forms by cutting the perforated
lines.
2. Fill out the needed data in both forms.
3. These forms should be submitted to the Division
Testing Coordinator (DTC) and not placed inside the
CETRE.
4. The DTC puts all Form 5’s submitted to him/her by
every Chief Examiner in the First Box of the Division’s
boxes for the Test Booklets.
5. Do the same with Form 6 but all of Form 6’s will be
placed in the First Box of the Division’s boxes for the
Answer Sheets. 16

The Generic Forms
Form 1
NETRC FORM 1
LIST OF EXAMINEES

REGION: __________________________________________ DIVISION: ____________________________________________
SCHOOL: _____________________________________________________ SCHOOL ID: _______________________
ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______
GRADE LEVEL : _________ YEAR LEVEL: __________

GASTPE GASTPE
NAME EVS ECS GENDER AGE NAME EVS ECS GENDER AGE
1 16
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30

IMPORTANT
●To be accomplished by the Room Examiner.
●Names listed as they appeared in the Seat Plan.
●Leave the space blank if not a GASTPE grantee. Room Examiner (RE)
EVS - Education Voucher System
ECS - Education Contracting System
School Station where RE teaches

17

Form 2
NETRC Form 2 SEAT PLAN
Testing Program: ________________________________

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________
DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
1 2 3 4 5 6


7 8 9 10 11 12


13 14 15 16 17 18


19 20 21 22 23 24


25 26 27 28 29 30

Exam. No. - Examinee Number in the Answer Sheet
TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

SCHOOL where Room Examiner teaches

Note: Only twenty seaters for Grade 3. 18

Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
TEST MATERIALS ACCOUNTING FORM

Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Testing Program: _______________
INSTRUCTIONS:

This is to certify that I received _______________ carton(s)/ package(s) which 1. Each carton/package is sealed. Only the Chief Examiner is authorized to
contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all break the seal in the presence of the examiner.
intact 2. The Chief Examiner fills up the information required in each column.
3. All Examiners are required to affix their signature in Column 6 as they receive
the materials for their respective examination rooms.
4. The duly accomplished form is to be placed inside the Chief Examiner's
Signature: ___________________________ Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig
Date: 5. Notedown under "Remarks" the total number of defective and replaced
Test Booklets.

Distribution Phase Retrieval Phase
Exam No. of
No. of Serial Number(s)
No. Name in Print of Examiner Room No. of TB Inclusive Serial Numbers Signature of Examiner Unused Signature of Examiner Remarks
Used TB of Unused TB
No. TB
1 2 3 4 5 6 7 8 9 10 11
1
2
3
4
5
6
7
8
9
10
11
12

NOTE:
Each carton/package is sealed. Only the Chief Examiner is authorized
to break the seal in the presence of the examiners

Page _____ of ______ pages
19

Form 4
NETRC Form 4 Post Test
Chief Examiner’s Report Form
Describe the procedure adopted by the Examiner in the retrieval of test Evident Not Evident
Testing Program: ___________ booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ booklet before he/she submits to the examiner ...................................................... .................... …………….
2. Examiners checked the number of test booklets and Answer Sheets before
Directions: Please complete/answer truthfully and objectively all the subsequent indicators. he/she dismisses the examinees ……………………………………………….……… .................... …………….
3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… …………….
A. Fill in the blanks 4. Examiners placed the used Answer Sheets in original plastic bags ……………. …………… …………….
1. Number of testing rooms : Morning session _____ Afternoon session ______
5. Examiners sealed the ETRE while still inside the examination room .……… …. …………… …………….
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______ E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
4. Total number of absences: AM Session: ______ PM Session: ______ improve the conduct of future national test.
5. Time when the test materials were distributed to Room Examiners
AM Session : From ________ to ________
PM Session : From ________ to ________ Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
B. Pre-test Activities on Examination Day Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Number of Room Recommendation/s: ___________________________________________________________________
Describe the pre-test activities in terms of the Sufficient Insufficient Needed Number with
following: Additional Insufficiency
______________________________________________________________________________________
Copies
1. Sufficiency of Test Materials:
1.1 Test booklet ……………………………… …………. …………. …………. …………….
1.2 Scannable Answer Sheet ……………… …………. …………. …………. ……………. Problem 2: ___________________________________________________________________________
1.3 Accounting Form ……………………….. …………. …………. …………. ……………. ______________________________________________________________________________________
1.4 CETRE & ETRE ………………………… …………. …………. …………. ……………..
Solution/s made: ______________________________________________________________________
1.5 Seat Plan ………………………………… …………. …………. …………. …………….
1.6 Examiner’s Handbook……………………. …………. …………. …………. ……………. ______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
Yes None ______________________________________________________________________________________
2. Was there a problem met on the used school ID in the packing of test
materials? ………………………………………………………………………… .................... …………….
If yes, state the problem met _______________________________________
Evident Not Evident Problem 3: ___________________________________________________________________________
3. Testing rooms are ready: ______________________________________________________________________________________
3.1 The first and the last rows of seats are close as possible to the walls to
Solution/s made: ______________________________________________________
________________
allow enough space ……………………………………… ………… ……………
3.2 Lists of Examinees at the door of each Testing Room are posted already… ………… …................ ______________________________________________________________________________________
Recommendation/s: ___________________________________________________ ________________
______________________________________________________________________________________
C. Test Proper

Rate the examiners based on the following aspects: Evident Not Evident
1. Testing discipline is imposed strictly. Problem 4: ___________________________________________________________ ________________
1.1 No unnecessary noise while the exam is in progress . . . . ……………. …………… ……………
1.2 Cheating in any form is strictly prohibited (e.g. talking to co-
______________________________________________________________________ ________________
testees, use of dictionary, cell phone, calculator, and the like)………… …………. …………… Solution/s made: ______________________________________________________________________
2. Refraining from the following are strictly followed: ______________________________________________________________________ ________________
2.1 reading/copying test items in the test booklet……………………………. …………. …………… Recommendation/s: ___________________________________________________ ________________
2.2 explaining/translating to the examinees certain word/s used _______________________________________________________________ _______________________
in the item……………………………………………………………………... …………. ……………
3. Examiners keep custody on the TBs and ASs………………………………… …………… ……………

Condition of the Test Booklets (TB’s)
Prepared by: Attested by:
No. of Room Numbers with TB’s Serial Numbers of TB’s Not in
Rooms Not in Good Condition Good Condition _______________________________ _________________________________
In good condition Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
Not in good condition (Signature over Printed Name) (Signature over Printed Name)
-with misprints
-with same serial numbers
________________________________ __________________________
-with blurred serial numbers
-without serial numbers School Designation/Position
Other Problems:
____________________________ _________________________ 20
____________________________ Designation/Position

Forms 5 and 6
ETRC Form 5 NETRC Form 6

TEST BOOKLET QUANTITY and COMPLETENESS ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET VERIFICATION SHEET

Name of School: _____________________ Region: ____________ Name of School: _____________________ Region: _____________
School ID: ______________ __ Division: ___________ School ID: _________________ Division: _____________

PRE-TEST PRE-TEST

1. How many test booklets were allotted to your testing center as 1. How many answer sheets were allotted to your testing center
indicated in the Packing Guide, including buffer? _________ as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials: 2. Upon opening of boxes, are the test materials:
______ complete _______ incomplete _______ with excess ________ complete _________ incomplete _________ with excess
3. If incomplete, how many are lacking/missing? _______ 3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s? 4. What is/are the Serial Number/s?
_______________________________________ _______________________________________
5. If excess, how many? _______ 5 If excess, how many? _______
6. What is/are the Serial Number/s? 6. What is/are the Serial Number/s?
_________________________________________ _________________________________________

POST-TEST POST-TEST

1. After retrieval, are the test booklets complete? _______ 1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______ 2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________ 3. What is/are the Serial Number/s?
___________________________________________________ ___________________________________________

Prepared by: Prepared by:

_____________________________________________________ _______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC) Signature over Printed Name of School Testing Coordinator (STC)

Attested by: Attested by:

_______________________________________________ ______________________________________
Signature over Printed Name of Chief Examiner Signature over Printed Name of Chief Examiner

_______________________________________________ ______________________________________
School School

NOTE: This form is to be submitted separately to the DTC. NOTE: This form is to be submitted separately to the DTC.
21

Form 7
NETRC Form 7 A. Test Proper
Not
Room Examiner’s Test Administration- Evaluation Report Rate yourself based on the following aspects: Evident Evident
1. Instruction on the accomplishment of name grid, personal
information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done.
Testing Program: __________________________ Date: ________________
Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ 3. Time limit for testing was well adhered to.
Name of the Room Examiner: _______________________ _______________ 4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress
Printed Name Signature
1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the
Direction: Please complete/answer truthfully and objectively all thesubsequent indicators.
like).
A. Fill in the blanks: 5. Refraining from the following were strictly followed:
2.1 reading/copying test items in the test
booklet by the room examiner. Note that any violation
1. Number of Registrants in the Exam. Room ____ Actual Examinees ____ has corresponding sanctions stipulated in DECS Order # 85
2. Were the following Testing Staff in this testing Center coming from another School? s. 1999 (found in page ----- in the Examiner’s
Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No Handbook); and
3. From what School are you teaching? _______________ 2.2 explaining/translating to the examinees
certain word/s used in the item.
4. Specifics of the Test Materials Received:
6. Kept custody on the TBs and ASs while test was in progress
4.1 Test Materials Quantity No. of copies needed if B. Post Test
Insufficient Condition/Remarks Describe the procedure adopted in the retrieval of test booklets and Answer Evident Not
Test Booklets Sheets Evident
1. Required each examinee to insert first Answer Sheet in the test
Answer Sheets
booklet before submitting to you, the examiner.
Examiner’s Handbook 2. Checked the number of test booklets and Answer Sheets before the
Name Grid Replica examinees were dismissed.
Form 1 and 2 3. Arranged the TBs and ASs according to serial numbers
Form 7 4. Placed the used Answer Sheets in original plastic bag
ETRE 5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following:
used Answer Sheets in plastic bag
4.2 Condition of the Test Booklets Quantity Serial Numbers Forms 1 & 2 and Form 7 and the Time Record copied from the board
In good condition 7. The Test Booklets were counted and recounted by the:
Not in good condition Chief Examiner
- With misprints Room Supervisor
- With same Serial Numbers 8. Unused Answer Sheets were submitted to the Chief Examiner
- With blurred Serial Numbers 9. Retained the Name Grid Replica in the Testing Center
- Without Serial Number 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to
improve the conduct of future national tests.
5. Time when Test Materials were received from the Chief Examiner _______
6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice Problem 1: ____________________________________________________________

B. Pre-test Activities. Describe the pre-test activities in terms of the following: Solution/s made : _____________________________________________________
________________________________________________________________________
Evident Not Evident Recommendation/s: __________________________________________________
________________________________________________________________________
Distribution Activities: The Chief Examiner required each
Problem 2: ____________________________________________________________
Examiner to count the Test Booklet in sealed plastic bags
in the distribution room. ______ ______
Solution/s made : _____________________________________________________
Testing room was ready. ______ ______ ________________________________________________________________________
List of examinees posted at the door ______ ______ Recommendation/s: __________________________________________________
First and last rows close to the walls ______ ______ ________________________________________________________________________
22

Room Examiner’s Transmittal
Report Envelope
DEPARTMENT OF EDUCATION
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City

ROOM NUMBER: ______
No. of Registrants: Male _____ Female ______ Total ______
No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY:

___________________________________________ _______________________________________
Signature over Printed Name of Room Examiner School 23

Chief Examiner’s Transmittal
Report Envelope
DEPARTMENT OF EDUCATION
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City

NUMBER OF ROOMS: ______

Total No. of Registrants: Male _____ Female ______ Total ______
Total No. of Examinees: Male _____ Female ______ Total ______

Place in this Envelope the following:

1. NETRC Form 3 – Test Materials Accounting Form
2. NETRC Form 4 – Chief Examiner’s Report Form
3. School Header
4. Unused Scannable Answer Sheets
Quantity of unused AS: ______ Serial No. ____________ to __________

SUBMITTED BY:

___________________________________________ _____________________________________
Signature over Printed Name of Chief Examiner School 24

Converging Areas Where the NAT (3 Levels) and NCAE are
Parallel in the Examiner’s Handbook as Indicated in
Checkmarks
NAT NAT
Area Area
G3 G6 Y4 G3 G6 Y4
Responsibilities and Functions: Post Test
Chief Examiner    Preparing the Reports   
Room Examiner    Sealing the ETRE   
Pre-Test Turning over the TM's to the Chief Examiner   

Boardwork _____ _____ _____ Accounting of Materials by the CE   
Entrance and Seating Arrangement    Packing of Test Materials   

Seat Plan _____   Generic Forms:

Orientation of the Examiner    Form 1 _____  

Distributing the AS's and TB's    Form 2 _____  
Checking the AS's and TB's    Form 3   
Filling Information in AS Form 4   
Filling up the Name Grid    Form 5   
Filling up latest Grade    Form 6   
Signature    CETRE   
other information    ETRE   
Test Proper Instruction for the Storage:
Reading the Directions    • Examiner's Handbooks in the Division Office   
Reading the Boxed Information    • Replica of the Name Grid (in Testing Center)   
Dismissing the Examinees   

25

Board Work : NAT Grade 3
Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics
Time Started Time to End
General Directions
& Sample Items 5 mins __________

Part I (EDQ) 1 – 10 5 mins ___________

Part II (Test Proper) Time Started Time to End
Reading Test in English 1 – 20 ___________
Reading Test in Filipino 1 – 20
English Grammar 1 – 10
Filipino Grammar 1 – 10
Science 1 – 15
Mathematics 1 – 15 ___________

Total time limit: 1 hr & 30 mins
* Use same board work for the second session.
26

Board Work : NAT Grade 6
Note:
One TB for Filipino, Mathematics, English, Science, and HeKaSi

Time Started Time to End
General Directions
& Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)
Filipino 1 – 40 ___________
Mathematics 1 – 40
English 1 – 40 __________
Break 15 mins
Science 1 – 40 ____________
HEKASI 1 – 40 _________

Total time limit: 3 hrs & 50 mins
* Use same board work for the second session.
27

Board Work : NAT Fourth Year
Note:
One TB for Filipino, Mathematics, English, Science, and Araling Panlipunan

Parts of the Test Item Time Time Time
Numbers Limit Started Ended
General Directions and
Sample Items 1–5 5 mins. ______
Part I (EDQ) 1 – 15 5 mins. ______
Part II (Test Proper )
(A.M.)
Filipino 1 – 60 60 mins. ______
Araling Panlipunan 1 – 60 60 mins. ______
BREAK 10 mins.
Mathematics 1 – 50 70 mins. ______ ______
LUNCH BREAK
(P.M.)
Science 1 – 60 80 mins. ______
English 1 – 60 60 mins.
Critical Thinking Skills Test 1 – 20 30 mins. ______

Total Time Limit: 6 hrs. 28

Instructions for the Recording of
Time
1. Time allocation serves as guide in the recording of time
but the corresponding actual time in answering each
subject should not be written in the time to start and
time to end.

2. The recording of time is done by cluster of subjects
answered before and after breaks (snacks and lunch);
for which the time records should be written in the
blanks provided.

29

Board Work : NCAE

Parts of the Test Item Time Time Time Time to
Numbers Limit Allocation Started End

Morning Session
Part I
General Directions and EDQ A1 – 14 40 min. 8:00 – 8:40 ______ ______
B1 – 7
C1 – 23
Part II
Reading Comprehension 1-50 50 min. 8:41 – 9:30 ______
Clerical Ability 1-20 10 min. 9:31 – 9:40
Mathematical Ability 1-40 50 min. 9:41 – 10:30 ______

Snacks 15 min. 10:31 – 10:45

Manipulative Skills 1-20 20 min. 10:46 – 11:05 ______
Verbal Ability 1-50 40 min. 11:06 – 11:45 ______
TOTAL (test proper) 180 170 min.
(2 hrs. & 50 min.)

Lunch Break

30

Board Work : NCAE

Parts of the Test Item Time Time Time Time to
Numbers Limit Allocation Started End

Afternoon Session

Scientific Ability 1-40 40 min. 1:00 – 1:40 ______
Logical Reasoning 1-15 15 min. 1:41 – 1:55
Non-verbal Ability 1-20 15 min. 1:56 – 2:10
Entrepreneurial Skills 1-20 20 min. 2:11 – 2:30 ______
TOTAL (test proper) 95 90 min.
(1 hr. & 30 min.)

OVERALL TOTAL 275 4 hrs. & 20 min.
(Test proper)

31

BREAK TIME

• NAT Grade 6, 15 min snacks break

• NAT Year 4, 30 min lunch break

• NCAE Year 3, 30 min lunch break

32

Pretest : Entrance and Seating
Arrangement

NAT Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 and Year 4 and NCAE:
30 examinees in a room
Seats are 6 rows of 5
Count TBs before opening package in front of examinees.
Do not allow electronic devices – calculator & cell phones
in the exam room.
All belongings shall be placed in front beneath the
blackboard. Only pencils, sharpeners and a
computation paper shall be with the examinees while
test is going on.
33

Pretest : Distributing and Checking
the TBs and ASs
 Distribute from right to left and from lowest number.
 Check page by page.
 Place defective/unused TB and AS, if any, in the plastic
bag.
 Check and double check that all Examinees have shaded
the correct circles pertaining to the NAME GRID and all
the necessary information about the Examinee.
 Examinees are reminded to use eraser for pencils/tape
eraser in erasing shaded circles.
 Do not start the Test Proper unless each examinee has
shaded properly the NAME GRID.
 No examinees should start accomplishing the NAME GRID
unless they have shown their pencils.
34

Information in the Answer Sheet:
NAT Grade 3
Name Grid (refer to large replica), School
Code (Region, Division, School ID), School
Name, Gender, Nutritional Status, Type of
Community, Are You a Moslem, Enrolled in
MADRASAH, Latest Grade in English,
Filipino, Science, Math Subjects, Number
of Pupils in a Section, Age and Signature

35

NAT Grade 6 and Year 4
 Examinee Stub, Name Grid (refer to replica), Birth
Date, Nutritional Status, School Code
(Region, Division, School ID), Gender, Number of
Pupils in a Section, School Subject Grade in the 5
Subjects, Type of Community, Are You a
Moslem, Name and Address of School, Signature
 Examinees with 1.0 to 5.0 Ratings
e.g. students from science high schools
- refer to the numerical/percentage equivalents

*No Examinee Stubs will be given to Year 4 Examinees
36

NCAE

Examinee Stub, Name Grid (refer to
replica) School Code (Region, Division,
School ID)
Examinees with 1.0 to 5.0 Ratings
e.g. Students from science high schools –
refer to the numerical/percentage
equivalents.

37

Test Proper
 Read verbatim the information in boxed
portions of the handbook. Don’t translate in
local language/dialect.
 Always record the time started and the time
the subject test will end.
 Don’t add nor subtract minutes in the time.
 Accomplish the Seat Plan while the examinees
are answering the EDQ.
 Accomplish the Form 7 (Room Examiner’s
Evaluation Report) while test is in progress.

38

Post test

 Give five minutes to inspect and clean the Answer
Sheet.
 For Grade 6 pupils, instruct examinees to tear the
examinee stubs before collecting the ASs.
 The examinee stubs should be turned over by the
Room Examiner to the Guidance Counselor of the
school/Principal.
 Count TBs and ASs before allowing examinees to
leave the room.

39

Post Test: Accounting of Test
Materials and Preparation of
Reports
 Count and arrange TBs and ASs according to serial
number sequence respectively.
 Accomplish the ETRE’s Data. Indicate the number
of registrants and the actual number of
examinees.
 After the contents have been accounted for, SEAL
the ETRE with DepED-NETRC paper tape in the
exam room and sign across it.
 Account for and submit to the Chief Examiner
what you have received.
40

Post Test: Contents of Room
Examiner’s ETRE
 Report on time test started and ended (Time Record)
 Used Answer Sheets placed in original plastic bag, with serial
numbers arranged consecutively
 Copy of NETRC Forms:
Form 1 – List of Examinees one sheet
Form 2 – Seat Plan
Form 7 – Examiner’s Evaluation Report

POST TEST: CONTENTS OF CHIEF EXAMINER’S ETRE
 Unused Answer Sheets
 NETRC Form 3, Test Materials Accounting Form
 NETRC Form 4, Chief Examiner’s Report Form
 School Header

N o t e : F o r ms 5 & 6 s h a l l b e s u b mi t t e d 41
s e p a r a t e l y t o t h e DT Cs .

Post Test: Materials for
Submission to the Division Office
 Bundles of ETREs and CETREs placed in the original boxes
 Bundles of used and unused TBs (arranged according to serial numbers
per plastic bag) placed in the original boxes
 Examiner’s Handbook
 NETRC Form 5, Test Booklet Quantity and Completeness Verification
Sheet, to be placed inside box no. 1 for the TBs of the Division on top
of these TBs
 NETRC Form 6, Answer Sheet Quantity and Completeness Verification
Sheet, to be placed inside box no. 1 of ETREs/CETREs of the Division
on top of the CETRE
 Take note of the guidelines in dealing with Forwarder and time and
date of the Forwarder’s retrieval of the test materials.
 Accomplish the Questionnaire on Forwarder’s performance.
 Notify the NETRC if test materials are ready for retrieval or if they
were not retrieved promptly.
42

On the Storage of Examiner’s
Handbook and Name Grids
 Examiner’s Handbook will be stored in the Division
Office. Name Grid replicas will be stored in the
schools or testing centers. Both documents are for
future use.
 Replicas of the name grid intended for each testing
program should be properly stored and utilized in
each school.
 It is generic to all testing programs. Hence, this is
reusable for future use.
 There may be non-reprinting of name grid in future
test administration.
43

Test Materials for Retrieval
A. Test Materials for Retrieval by NETRC
 All Test Booklets packed in original boxes for Test
Booklets;
 All used Answer Sheets in ETRE’s together with Forms 1
and 2 and Form 7;
 All unused Answer Sheets in CETRE’s together with
Forms 3 and 4 and School Headers packed in original
boxes for Answer Sheets; and
 Forms 5 and 6 submitted to DTC’s for proper placement

Note: Don’t mix-up test booklets with answer sheets. Two
separate warehouses are used by the NETRC. Otherwise,
these will not be accounted properly.

44

Instruction for Filling Out the
School Header
 The data to be filled in are all pertaining to the current or present
school year.
 Participation rate will not be filled out.
 The following variables are grade/year level concerns:
- Total Enrolment as of July/August
- Total Registrants (enrolment as of March)
- Actual examinees (as of examination day)
- Conduct of SPED classes
- Conduct of remedial reading classes
- Number of shifts per day
- Extent NAT results are utilized
- Pupil/students-textbook ratio
 The number of teachers and pupils/students-textbook ratios will take
into account national funding.
 Use the same school ID as prescribed by BEIS.
45

Filling Out the School Header (SH)
 The data have to be prepared by the STC days ahead before exam day using replicas. Lead
PENCIL only, no ballpen.
 The data from the replica have to be transcribed in the scannable School Header using a PENCIL
(lead# 2) during examination day.
 Take note of the labels of each variable intended either grade/year level or school concerns:
- Take note that the variables are labeled either as grade/year level
or school concern
- There are variables specific only for private schools (GASTPE) and for the public
schools only (CFSS, etc.)
 GASTPE Grantees (For private schools only) specified by year levels
- Take note of the bubbles for EVS and ECS.
- Take note if there are GASTPE Grantees in Grade 6.
 Observe place values in filling out the variables:
- Percentage rates of the education indicators - The three place values are for 100% while two
place values are below 100%.

Ex . 0 9 5
95%
100% 1 0 0
46

Filling Out the School Header
- Nominal counts of Data – start filling out the last box for one’s, next box for
ten’s, next third box from the last is for hundreds, and so forth (zeroes have to
be filled out for the empty boxes).

Ex. An enrolment of 203 is filled out as:
0 2 0 3

An enrolment of 94 is filled out as:
0 0 9 4

 Dropout rate is to be based on previous year of the grade/year level for NAT.
 Take note of new features or additional information in every set of SH.

47

Guidelines in the Preparation of
Enrolment Data
1. Two sets of enrolment data should be prepared:
- Elementary level covering Grades 3 and 6
- Secondary level covering Year 4
2. The enrolment data should be based on July 30, 2011 and beyond as bases;
3. Use the Prescribed Standard Format in Excel. Enrolment data in other format
(Word, PDF, JPEG file) will be returned to the DTC;
4. Consider only the total enrolment per school. Don’t provide sub-totals for each
program in a certain school and NO gender segregation;
5. Group schools by municipality and not in alphabetical order as to listing of schools;
6. Legislative district is considered and not school district;
7. Lone congressional district is the only one in the province, while first district is a
part of a large province having more than one constituency;
8. Private schools are not included in Grade 3 NAT except for the Private MADARIS
elementary schools;
9. Enrolment data must be in 2 CD’s one for the elementary level Grades 3 and 6 and
another one for Year 4 of secondary level. The two CD’s should be in duplicate
copies: one for the printer of scannable answer sheets; another one for the printer
of test booklets; and
10. Enrolment data sent thru e-mail and fax will not be accepted. 48

Guidelines on the Use of School
ID’s
1. BEIS and NETRC are using similar school ID’s both
recognized by the Department;
2. New schools without school ID’s are given temporary
ones by the NETRC and no other sources to avoid
duplication and to facilitate allocation of test
materials;
3. The issued temporary school ID’s by NETRC will be used
permanent for future test administration until such
time when DepED issues another one;
4. In case the school ID’s differ from the School Header
follow the one indicated in the School Header; and
5. Check the correctness of School ID’s used in the
received Test Materials. 49

Matrix 1. Enrolment Data for the Elementary Level

School
Region Division Municipality/ Region Division Legislative Type School School Name SY Enrolment
District Code Code District (Public ID
or
Private)
G3 G6

Matrix 2. Enrolment Data for the Secondary Level

School
Region Division Municipality/ Region Division Legislative Type School School Name SY Enrolment
District Code Code District (Public ID
or
Private)
Y4

50

An Example on the Preparation of
Enrolment Data for Grade 3 and Grade 6
NAT G3 & G6 (SY 2008-2009) ALLOCATION
Division: Batac City

Region Division Municipality/ Reg Div LD Sch Type SchID School 2009-2010 Enrolment
District G3 G6
I BATAC CITY Batac I A A14 2 PUBLIC 100075 Catalina Acosta Mem. School
I BATAC CITY Batac I A A14 2 PUBLIC 100076 Colo-Mabaleng ES
I BATAC CITY Batac I A A14 2 PUBLIC 100077 Cumcumraas PS
I BATAC CITY Batac I A A14 2 PUBLIC 100078 M. Marcos Memorial ES
I BATAC CITY Batac I A A14 2 PUBLIC 100079 Magnuang ES
I BATAC CITY Batac I A A14 2 PUBLIC 100080 Maipalig-Quirion ES
I BATAC CITY Batac I A A14 2 PUBLIC 100081 Naguirangan-Capacuan ES
I BATAC CITY Batac I A A14 2 PUBLIC 100082 P.Q. Pimentel ES (Cubol)
I BATAC CITY Batac I A A14 2 PUBLIC 100083 Parangopong ES
I BATAC CITY Batac I A A14 2 PUBLIC 100084 Payao ES
I BATAC CITY Batac I A A14 2 PUBLIC 100085 Quiling ES
I BATAC CITY Batac I A A14 2 PUBLIC 100086 Sumader ES
I BATAC CITY Batac I A A14 2 PUBLIC 100087 Tabug ES
I BATAC CITY Batac II A A14 2 PUBLIC 100088 B. Macadaeg Mem. ES
I BATAC CITY Batac II A A14 2 PUBLIC 100089 Baay ES
I BATAC CITY Batac II A A14 2 PUBLIC 100090 Baligat ES
I BATAC CITY Batac II A A14 2 PUBLIC 100091 Baoa ES
I BATAC CITY Batac II A A14 2 PUBLIC 100092 Bi-lloca ES
I BATAC CITY Batac II A A14 2 PUBLIC 100093 Biningan ES
I BATAC CITY Batac II A A14 2 PUBLIC 100094 Camandingan ES
I BATAC CITY Batac II A A14 2 PUBLIC 100095 Dariwdiw ES
I BATAC CITY Batac II A A14 2 PUBLIC 100096 Hilario Valdez Mem. ES
I BATAC CITY Batac II A A14 2 PUBLIC 100097 Nagbacalan ES
I BATAC CITY Batac II A A14 2 PUBLIC 100098 Rayuray ES
I BATAC CITY Batac II A A14 2 PUBLIC 100099 San Mateo ES
I BATAC CITY Batac II A A14 2 PUBLIC 150010 Baoa East ES
I A14 2 PRIVATE 400010 Immaculate Conception Aca.

N o t e : P r e p a r e a n o t h e r e n r o l me n t
d a t a f o r Y e a r 4/Y e a r 3 u s i n g t h e 51

Dealing with the Forwarder of TM’s
1. Exact addresses of Division Offices or drop-off points should be provided
to NETRC to be turned over to the Forwarder.
2. Forwarder provides NETRC contact persons and numbers as well as the
itineraries of delivery and retrieval as ready reference.
3. Each Division should designate at least two authorized staff to receive
the TM’s other than the DTC.
4. The neighboring Divisions in the Region should establish a network of
communication.
4.1 Every receiving Division should take note of Forwarder’s contact
number and the date and time TM’s will be retrieved
4.2 The next division to receive the TM’s from the Forwarder should be
alerted by the Division immediately after receiving its TM’s; while
informing also the Forwarder that the next division to receive has been
alerted already.
4.3 The same procedure will be followed in the retrieval of TM’s
4.4 Accomplish the evaluation form on the Performance of Forwarder
52

Evaluation Sheet on Forwarder’s Performance
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder:
Date ____________ Time _____ A.M. /P.M. Name of Representative _______________
Received by whom? ___________________ Contact No. __________________________
Designation __________________________ Date and Exact time of Forwarder’s
Retrieval _____________________________

2. The Division’s designate to release the 2. Release of Test Materials (TMs)
Test Materials to the school Date ____________ Time _____ A.M. /P.M.
representative ________________________ Released by whom? ____________________
_______________________________________ Designation ____________________________

3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________

4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________

5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____

6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________

7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase -in the Retrieval Phase
________________________________________ _________________________________________
________________________________________ _________________________________________ 53
________________________________________ _________________________________________

August 16, 2010

NELIA V. BENITO, Ph.D. CESO IV
Director III
National Education Testing and Research Center
Department of Education (DepED)
Meralco Ave., Pasig City

Madam:

This is to inform your Office that the testing Program NCAE was successfully
administered in the Schools Division of __________. Likewise, all the test
materials have been accounted and packed in its original boxes; all of which are
ready for retrieval by the forwarder.
In this regard, may we be informed as to the exact time and date when the
forwarder has to retrieve the test materials?
In case, the DTC is not around to release the TM’s to the forwarder pls.
contact Mr./Ms. __________________ designation ____________________.
He/She is authorized to release said materials to the forwarder/courier.

Very truly yours,

____________________________
DTC

Noted by:

____________________________
SDS 54

Inputs on Test Results

1. The desired test results from a national examination is
a true mean performance.

2. Close to 0 Standard Deviation suggests of a statistical
improbability for the true mean performance.

3. Such result is further verified by NETRC through option
analysis.

55

Test Results Dissemination
 No hardcopy will be provided to all division offices. This in line with the
Secretary’s mandate to utilize ICT in education.
 Explore the NETRC website to avail the NETRC test results.
 Schools can only log in by using their own School ID as Username and Password.
 Example:
Username: 702406
Password: 702406
 The results will be posted for six (6) months only.
 Secure soft copy of the results, which is convertible to Excel file, from the
Website.

NETRC Website
Homepage:
http://netrc.sysportal.net/HomePage.aspx

Division/School Account Log In Page:
http://netrc.sysportal.net/signin.aspx

 On the request for NAT Division Performance
- All divisions and regions will be provided with their respective NAT performance
rates through e-mail.
56

Case Analysis
1. A close look into the list of private schools of a certain
division for NAT administration revealed inclusion of some
schools operating without permit.
Why did this happen? _______________________________
__________________________________________________

What is the rationale for excluding them from NAT
administration? ____________________________________
__________________________________________________
__________________________________________________

57

Case Analysis
2. Until now, the findings from our monitoring report
showed that the ETRE in some testing centers are sealed
in the presence of the Chief Examiner. Which part of the
Examiner’s Handbook is violated? ___________________
________________________________________________

Who is accountable for the contents of the ETRE?
________________________________________________

58

Case Analysis
3. The Occupational Interest Inventory for Secondary
Students (OIISS) was administered for the first time to
second year students as part of the NAT. However, some
examinees failed to receive their Certificate of Ratings
for the OIISS. What could be the main cause of this?
________________________________________________
________________________________________________

Who was responsible for this?
________________________________________________

59

Case Analysis
4. Factoring in wise time management in the NAT is
necessary.Hence, time record is done by clusters of
subjects. Until now, it was observed that the recording
of time is by subtest in some testing centers. Is this the
correct procedure in the conduct of the NAT?
__________________________
________________________________________________

Why? ___________________________________________
________________________________________________

60

Case Analysis
5. Forms 5 and 6 were found by our staff inside the
CETRE’s. Was this the prescribed procedure?
________________________________________________

Why? ___________________________________________
________________________________________________
________________________________________________

61

Case Analysis
6. In NAT Year 4, the examinees will not be issued any
Examinee Stub. What do you think is the rationale?
________________________________________________
________________________________________________
________________________________________________

62

Case Analysis
7. There were examinees from the public high schools
who were identified in data processing as GASTPE
grantees. Should this situation happen in public
schools? ______________________________________

Why?
______________________________________________
______________________________________________
______________________________________________

63

Case Analysis
8. In one of the school visits of the key officials in the Central Office, the
principals were interviewed as to the maximized utilization of NAT
results. Surprisingly, the NAT achievement level of his respective school
is unknown to him. What could be the main reason for this?
______________________________________________________________
______________________________________________________________

Are NAT results important at the school level?
________________________________________________________
________________________________________________________

How could this have been accessed by the School Head?
______________________________________________________________
______________________________________________________________

64

Changes in the 2012 NAT
Administration
1. The principal of his/her respective school shall serve as the
Chief Examiners to be assisted by the School Testing
Coordinator.
2. Form 7 is an additional generic form to be accomplished by
every Room Examiner.
3. The Examiner’s Handbook is to be placed inside each ETRE to
make sure that this is available during the test administration.
4. For orientation purposes, the soft copy of the Examiner’s
Handbook disseminated during the national orientation shall be
used.
5. The roles of the Private School Supervisor were further
specified.

65

MTB – MLE Guidelines
1. The MTB-MLE-NAT for Grade 3 shall be administered in identified schools of five (5) School
Divisions (attached is the list of schools).
2. The examinees involved will take the NAT Regular on the first day while the MTB-MLE-NAT
will be taken the following day. An NETRC representative shall be assigned to supervise the
test administration.
3. Before the test administration of the NAT-Regular, the Division Testing Coordinator (DTC)
should instruct the Chief Examiner/School Testing Coordinator that: a) the ETRE of the
concerned examinees (with MTB-MLE) should be marked in red pilot pen “MTB-MLE”; and b)
Form 2 should be duplicated. NETRC Representative must coordinate with DTC regarding the
matter.
4. Each examinee is provided with a Scannable Answer Sheet.
5. The test booklet is reusable with a color-coded cover by Mother Tongue.
6. The boxed information/statements in the Examiner’s Handbook for the MTB -MLE-NAT was
translated into Mother Tongues to be read verbatim to the examinees.

66

MTB – MLE Guidelines
7. There are specific variables indicated in the Scannable AS for MTB-MLE-NAT. These are:
 Examinee Number on the NAT Regular
 Mother Tongue Used
8. To facilitate the data processing both scannable AS ( NAT Regular and MTB-MLE) will be
marked with MTB-MLE for easy matching of ETRE prior to data processing In this regard
.
proper shading of the Examinee No. in the MTB-MLE should be closely supervised.
9. During the NAT-Regular administration, the Chief Examiner should properly label the ETRES
of those who will also take the MTB-MLE and place them on their respective boxes. A sample
ETRE marked “with MTB-MLE AS” for the regular NAT is provided.
10. The generic forms of the NAT (Forms 1,2,3,4, and 7) shall likewise be used in the
administration of the MTB-MLE-NAT.
11. The filled out Form 2 in NAT Regular shall be in duplicate copies during the test
administration. The original copy shall be packed with the test materials for the NAT -
Regular while the second copy shall be utilized in the MTB-MLE NAT administration as
reference of each examinee and should be placed inside the ETRE for the MTB-MLE.
12. For the NETRC staff assigned for these dual tasks, he/she should be fully aware of the
crucial responsibility in identifying, sorting and packing of answer sheets of the MTB-MLE in
the ETRES. It is suggested that a note with MTB-MLE Answer Sheets shall be written in bold
(pentel pen) on the upper right hand corner of ETRE for ease in locating and pairing the two
scannable answer sheets; NAT Regular and MTB-MLE-NAT. Take note of the sample
ETRE marked “with MTB-MLE AS” for the Regular NAT.
67

MTB – MLE
Additional Guidelines
1. During the exam day for the MTB-MLE the School Head will
provide the duplicate copy of the filled out Form 2 (Seat Plan) of
the NAT-Regular.
This will be given to the RE of the MTB-MLE-NAT. Both test results
will be matched for correlational study.
2. The MTB-MLE-NAT examiners will take the test simultaneously on
March 5 after the NAT Regular administration.
3. An NETRC Representative will be assigned to deliver and retrieve
the MTB-MLE Test Materials with the Division Office as the
Distribution Center.
4. Each School Head will get the TM’s from the NETRC
Representative a day before the exam day and will return the
tM’s right after the exam day.
5. The Room Examiners to be assigned will be teachers teaching
from the intermediate grades or coming from nearby public
elementary school. 68

2012 NAT and NCAE

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2012 NAT and NCAE