A talk I did at Entrepreneurs Roundtable Accelerator on June 19, 2012

1. Productivity
Entrepreneurs Roundtable Accelerator
Mattan Griffel
Tuesday, June 19, 12

2. This talk was inspired by three books
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3. Work no longer has clear boundaries
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4. Our jobs keep changing
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5. Old models
and habits
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6. “Big Picture” thinking
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7. The three requirements for
managing commitments
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8. #1 Anything unfinished must
be captured in a system
outside your mind
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9. #2
You must clarify exactly
what “it” is and the next
action you have to take
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10. #3
Keep reminders of all the
actions you have to take
and review them regularly
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11. Let’s try a quick,
two-minute exercise
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12. Pen & Paper
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13. Write down the problem or situation
that’s most on your mind right now
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14. In a single written sentence, describe
your intended successful outcome
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15. Write the next physical action required to
move the problem forward
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16. Was there any value in those
two minutes for you?
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17. Getting it all out of your head
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18. The five stages of workflow
•Collect
•Process
•Organize
•Review
•Do
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19. Collect
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20. Collection buckets
• Physical in basket
• Paper-based note-taking devices
• Electronic-based note-taking devices
• E-mail
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21. Every open loop must be in the
collection system and out of
your head
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22. Minimize the number of
collection buckets
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23. Empty the buckets regularly
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24. Process
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25. “Stuff”
In-basket
What is it? Trash
Is it actionable? No Someday/maybe
Multistep projects
Yes Reference
Projects
What’s the
next action?
Project Plans
Will it take less than two minutes?
Yes No
Do it Delegate it Defer it
Waiting Calendar Next Actions
Tuesday, June 19, 12

26. Organize
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27. “Stuff”
In-basket
What is it? Trash
Is it actionable? No Someday/maybe
Multistep projects
Yes Reference
Projects
What’s the
next action?
Project Plans
Will it take less than two minutes?
Yes No
Do it Delegate it Defer it
Waiting Calendar Next Actions
Tuesday, June 19, 12

28. Organize “Next Actions” lists
by context
• At Home
• At Computer
• At Phone
• In Meeting with X
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29. Review
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30. You’ll probably review your
calendar most frequently
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31. Then you’ll look at Next
Actions lists
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32. The critical success factor: The
Weekly Review
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33. The Weekly Review is the time
to:
• Gather and process all your “stuff”
• Review your system
• Update your lists
• Get clean, clear, current and complete
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34. Do
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35. The four-criteria model for
actions in the moment
1. Context
2. Time Available
3. Energy Available
4. Priority
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36. Resources
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37. Things
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38. Evernote
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39. Fancy Hands
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40. Elance
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41. Tuesday, June 19, 12

42. Thank you.
mattan@thefrontlabs.com
@mattangriffel
Tuesday, June 19, 12

43. Thank you.
KEEP IN TOUCH!
HOW TO CONTACT ME.
mattan@thefrontlabs.com
@mattangriffel
Tuesday, June 19, 12