Presented at the OGAC HMIS meeting in Cape Town, South Africa by Patrick Nadol.

1. PEPFAR Vietnam Indicator Database
Managing and Utilizing Data Efficiently and Effectively
Giang Ha1 , Patrick Nadol1, Jonathan Pearson2, Thang Nguyen2 ,Huy Nguyen2 , Phuong Nguyen1
1. Centers for Disease Control and Prevention (CDC)/Global AIDS Program, Vietnam 2. Measure Evaluation
Background Development System Features Implementation
PEPFAR requires each country to submit a In collaboration with MEASURE Evaluation, the The database application is able to: The database application has been
semi/annual report (S/APR) to document their PEPFAR Strategic Information (SI) team • Capture targets and results for all implemented, and followings are some
program activities with key indicators. PEPFAR developed a standardized system for a) data organizations, years, and reporting periods milestones:
Vietnam has faced many challenges in entry b) data submission c) data review/quality • Adjust and compare targets versus • 02/2010: Project kick-off
managing and using PEPFAR target and check d) data storage and e) data analysis achievements over year • 04/2010: First version released
achievement data. and reporting. The objectives of this system are • Produce ad hoc reports and analysis for • 05/2010: Piloted with SAPR 2010, training
CHALLENGES to: provincial and partner-level conducted for end-users and administrators
• Newly defined indicator requirements of Next • Track partner targets and achievements over • Provide data validations and automation • 06/2010: System manuals released
time, including a historical record of target features to improve data accuracy and • 07/2010: Historical data (2005 – 2009) data
Generation Indicator (NGI)
adjustments efficiency imported and stored.
• Non-standardized tools for cleaning,
• Facilitate preparation of standard and ad • Provide administrative tool allowing non-
searching and processing data
hoc reports technical staff to update database for new
• Limited data use for program planning,
• Aid evidence-based decision making for reporting requirements (e.g. organizations,
monitoring and evaluation
Country Operational Plan (COP) and indicators, and sub-categories)
• Slow feedback to partners for data quality Future Application
program reviews • Use a standard excel-based template to
improvement
• Provide baseline for data quality assurance reduce errors in data entry and processing
• Limited linkage between two indicator Linkages with other systems
(DQA), and site visits • Allow export of data in easy-to-use pivot
systems – PEPFAR I and NGI.
• Feed PEPFAR-related geo-spatial data to tables for flexible data analysis  GIS database
Geographic Information Systems (GIS). • Support bilingual user-interface (English and  National online reporting system
Vietnamese).
Reports Number of adults and children with advanced HIV
Number of individuals who received Testing and Counseling infection receiving antiretroviral therapy (SAPR2010)
(T&C) services for HIV and received their test results (SAPR2010)
• Logical Cleaning
1 ^
120000 ^
100000 ^
• Program Data Cleaning
2 80000 ^ ^
^
^
^
^ ^
60000 PMTCT ^
• Deduplication VCT
^
3 40000
TB
20000 ^
0 Legend
Partner Submission
Family Health Ho Chi Minh LifeGap Pact, Inc. PATH US
PEPFAR I
Newly enrolled on ART
International City PAC Department
Pivot Tables
of Defense ^ <= 100
Database ^
^ 101 - 500
501 - 800
NGI ^ ^
Number of health facilities providing ANC services that provide 801 - 1500
both HIV testing and ARVs for PMTCT on site (SAPR2010) ^
^
> 1500
Receiving antiretroviral therapy (ART)
1%
1% 1% <= 200
2% 5% 1%
2%
3% 1% 1% 201 - 500
7% 1% 501 - 1000
1% 1%
1%
1001 - 2500
An Giang
1% 2%
1% 2% Ba Ria - Vung Tau 2501 - 5000
Bac Ninh
1% Binh Duong > 5000
Queries
1% 5% Binh Thuan
1% Can Tho No service
Cao Bang ^ ^
5%
Da Nang
Dac Lak
Dien Bien
^
^
^ ^
Hai Phong ^ ^
Hanoi
Ho Chi Minh City ^
Hoa Binh
Lao Cai
Long An
Nam Dinh
National Level
Nghe An
Standard Template 49%
Quang Nam
Quang Ninh
Soc Trang
Son La
Thai Binh
Vinh Long
Contact Information: Patrick Nadol at nadolpj@vn.cdc.gov or Giang Ha at hagt@vn.cdc.gov