Very brief instructions on how to write an appropriate e-mails.

1. Writing an Email
ESL 125

2. 1. Subject (the purpose of your email)
2. Dear Dr. Aydin
3. Greeting
4. Introduction of yourself
5. Purpose of your email directly
6. Time preference
7. Regards
8. Name
(9. P.S.)

3. Content
 Be clear about your subject
 Mention all the topics you would like to
include clearly
 Attach extra documents if necessary
 Note that you have attached sth. If you do
attach

4. Language
 Be aware of your grammar.
 Use simple and clear language
 Revise before sending
 Use polite and appropriate language
according to the issue.

5. Common Mistakes
 Make sure that your write a subject
 Re-read to make sure you are clear
 Greetings are important!
 Do not forget who you are targeting.
 If you have time phrases in the e-mail
make sure they are correct and
understandable.
 e.g.Yesterday (which yesterday?)

6. Requesting Phrases
 I hope/ I was hoping….
 It would be wonderful/nice if…
 May I ……. ?
 Could you please ……. ?
 Can I/you ……. ?
 Would you ……. ?
 Would you mind if…?

7. Activity
Ask an appointment with
your academic advisor to
discuss class preferences by
email
 Freshman
 Try to contact your academic advisor
 Dr. Aydin

8. Credits
 Aydin & Murakami (2013)