Michael Noel is an expert on Office 365 tools and features. His document provides an overview of the core pillars in Office 365 including Exchange Online, SharePoint Online, OneDrive for Business, and Skype for Business/Teams. It also examines additional value-added tools such as Yammer, Delve, Forms, PowerApps, and Flow. The document concludes with a discussion of Office 365 licensing plans and a comparison to competitor products.
2. Michael Noel @MichaelTNoel
Authored 20 books including the best
selling SharePoint, Exchange, and
Windows Unleashed series
Presented at over 220 events in over 80
countries around the world
Microsoft MVP, first awarded in 2007
Partner at Convergent Computing in the
San Francisco Bay Area (cco.com)
3. Office 365 as a Suite with Core Pillars
When purchasing Office 365
licenses, you gain access to the
entire stack of Microsoft’s
online offerings, which includes
the following core pillars:
• Exchange Online (EXOL)
• SharePoint Online (SPOL)
• OneDrive for Business (OD4B)
• Skype for Business (S4B) / Teams
Office 365 also provides for an
increasing number of additional
value-added tools
5. Overview of Features in Exchange Online
50GB(+) Mailboxes for each user
Built-in archiving and records
retention options
High Availability and Disaster
Tolerance built-in
The same proven technology used by
Microsoft Exchange Server and used
and understood by millions of
Outlook users for messaging and
calendaring but without the back-end
server administration overhead
7. Common use case scenario
for SharePoint Online
Provides for the ability to
save and store documents
Advanced functionality
including:
◦ Document check-in/check-out
◦ Versioning
◦ Multi-authoring
Document and Records Management
8. Provides the ability to display business
information in graphical format
Tools include PowerPivot, Excel Services,
Power View, etc.
Create visuals based on dynamic real-
time on-premises data using Business
Connectivity Services
Business Intelligence
9. Skype for Business
THE INSTANT MESSAGING AND AUDIO/VIDEO CONFERENCING
PILLAR IN OFFICE 365
10. The Cloud based version of Microsoft’s On-
Premises Tool for Instant Messaging, Video
Conferencing, etc.
Currently related to ‘traditional’ consumer
Skype in name only, though integration
exists
Skype for Business
11. Microsoft Teams Replacing S4B
Threaded discussion
board for quick
communications
Frees organizations from
some of the slowness of
email-based
communications
Microsoft announced
that Teams will replace
the online S4B tool soon
15. Enterprise Social provides
‘Facebook for the
Enterprise’ capabilities
Microsoft acquired
‘Yammer’ to provide for
SaaS based Enterprise
Social features
Included in Office 365
Enterprise or Business
Plans
Enterprise Social and Yammer
16. Personalized Discovery with Delve
Delve automatically
personalizes content
across Office 365
Shows what
colleagues are
working on and
which documents are
popular
17. Collaboration with Office 365 Groups
Office 365 Groups are a
combination SharePoint
Site, team Calendar,
Mailbox, Notebook all
with conversation
threading
Users can self-create
Groups for Projects or
for specific teams
18. Organize Media with Microsoft Stream
Evolution of Office
365 Video
Videos can be
organized into
channels and
secured
Machine learning
based content
discovery
19. Create Surveys and Quizzes with Microsoft Forms
Quick and easy form
generation tool
Create surveys and
quizzes for users and
graphically display
results easily
20. Create Custom Apps with PowerApps
Design and deploy custom
mobile apps for mobile
devices
Quickly and easily surface
custom data sources to build
quick and easy apps that can
be immediately used
21. Create Stunning Presentations with Sway
Create next generation
presentations that look
great from any mobile
device
Quickly design and then
immediately release your
presentations to social
media platforms
22. Automate Activities with Flow
Create custom automation workflows that
allow you to focus on your work instead of
your ‘busy work.’
Automate with built-in templates or create
new actions
Large list of actions to choose from, and
integrates natively with several third party
platforms
23. Manage Staff Workers with StaffHub
StaffHub allows front-line
staff workers to manage
schedules and provide for
access to work resources
Useful for retail stores,
hotels, restaurants,
manufacturing and other
service-related industries
Available as an app in the
iOS/Android stores
24. Surface Business Data with PowerBI
PowerBI provides for
a rich set of data
visualization tools
that let you better
examine data
In Preview now –
directly integrate a
PowerBI dashboard
within a SharePoint
Online site without
code
25. Powerful AI with MyAnalytics
Uses Back-end
Artificial Intelligence
to analyze your email
habits and suggest
changes to help
focus
Outlook add-in
install, also built in to
Outlook Web App
26. Security and Compliance Center
A ‘one-stop shop’ for
all security and
compliance activities
in Office 365
Set DLP Policies,
analyze traffic and
threats, view security
report and perform
legal discovery
27. Organize Tasks with Microsoft To-Do
Designed to replace
Wunderlist, which
MS acquired
Create detailed task
lists and set due
dates
Currently in Preview,
must be enabled in
the admin center
28. Visit
roadmap.office.com for
the latest roadmap of
new features
Useful to understand
how Office 365 will be
updated and what new
tools are coming out
Office 365 Roadmap
30. Office 365
Business
Essentials
Office 365
Business
Office 365
Business
Premium
Price/user/month (USD) $5.00 $8.25 $12.50
Office on up to 5 PCs/Macs
Office on up to 5 tablets/phones
Online Office Word/Excel/PowerPoint
1TB File Storage
Professional Digital Storytelling Tools
50GB Mailbox with Calendaring/Contacts
Unlimited Online Meetings with Skype for Business
Corporate Social Network
Small Business (<300 Users)
31. ‘A la carte’ Plans Frontline
Plan
Enterprise/Govt/Edu Plans
Plan Office Pro
Plus
EXOL –
Plan 1
EXOL –
Plan 2
SPOL –
Plan 1
SPOL –
Plan 2
S4B –
Plan 1
S4B –
Plan 2
OD4B –
Plan 1
OD4B –
Plan 2
F1 E1 E3 E5
Price/user/month (USD) $12.00 $4.00 $8.00 $5.00 $10.00 $2.00 $5.50 $5.00 $10.00 $5.00 $8.00 $20.00 $35.00
Office Web App (R/W)
Office Web App (Read)
Full Office Pro Plus Suite
Adv. Search, Access/Visio/Excel Services
Collaboration in Sites
Data Loss Prevention (DLP)
Voicemail / Archiving (50GB+)
Email / Calendaring
Application Sharing / Multiparty / Advanced
IM / Online Meetings
IM / Presence
Enterprise Social
External File Sharing
Hosted voice with Cloud PBX / PSTN
Advanced Security Mgmt/Cust. Lockbox
Power BI Pro / MyAnalytics
Enterprise Plans
32. Comparison of O365 Tools with Competitors
= Slack, Jostle, Huddle, Convo
= Jive, Chatter, Workplace by Facebook
= BlueJeans, Webex, GTM, Hangouts
= Box, Dropbox, Google Drive
= Documentum, Jira, G Suite, Asana
= G Suite, Gmail, Zimbra, Hosted mail
= Trello, Asana, Basecamp
= Mavenlink, Primavera, Clarizen
= Huddle, Zoho
= Zinc, Jolt, Zoho, 7Shifts
= Jira, Asana, Zoho, Accelo
= Appian, Zudy Vinyl
= Tableau, QlikView, Spotfire
= IFTTT, Zapier
= Prezi, Keynote
= ERP and CRM Applications *
= Google Apps, OpenOffice, HyperOffice