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GOTO Night with Mirko Kleiner & Joe Justice

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Classic Evaluations (RfI > RfP > RfQ) are expensive, not efficient and focus to products and services only. In agile organizations other factors of the future partnership, such as soft-skills, collaboration, culture, etc. are at least as important. Mirko presented in his talk a new promising approach "lean-agile procurement" the first pure agile approach for procurement

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GOTO Night with Mirko Kleiner & Joe Justice

  1. 1. Lean-Agile Procurement The first pure agile approach for procurement Mirko Kleiner, co-Founder flowdays, creator Lean Agile Procurement
  2. 2. ?how do we evaluate today
  3. 3. Image source: http://viaimmobiler.com
  4. 4. Image source: http://www.damman.com
  5. 5. Start Cooperation Costs Time-to-Market External & internal 
 Influences Idea Business Case Business Model Canvas Tender 
 Document Long List List Prices Contract
 Specification Short List Proposals Signed 
 Offer Signed 
 Contract Classic Evaluation Periode (3-12+ Months) Legal Negotiations Design Study I Preselection (RfI) Design Study II Preselection (RfP) Negotiations & Decision Agile delivering Business Value
 with favorite Partner/s Vision Documents
  6. 6. ?Isn’t there a more agile way
  7. 7. J..one that makes fun
  8. 8. Start Partnership External & internal 
 Influences Idea Time-to-Market Procurement 
 Canvas Update
 Update
 Costs Evaluation Periode with LAP (1-4 Weeks) Agile delivering Business Value
 with favorite Partner/s Vision Initial Vision Documents Business Model Canvas agile inside Business Value Delivered
  9. 9. 1 page#
  10. 10. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Partner facing Focus Company facing lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9
  11. 11. ..that follows the risks
  12. 12. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Partner Risk - Do we have the right partner? lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9
  13. 13. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Condition Risks - Is the cost structure of the partner ok? lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9
  14. 14. People Risk - Do we have a good mix of soft- and hard skills? Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9
  15. 15. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Future Risk - Has the partner the potential for the future as well? lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9
  16. 16. Mexample
  17. 17. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Needs Prioritized top 3 needs of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative lean-agile procurement by Mirko Kleiner is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Version 1.9 Budget cap GTC In-/Outsourcing Culture Manifesto Epic 1 Epic 2 Epic 3 from/to time box from/to time box 20% Strategic pilar 1 60% Strategic pilar 2 20% Strategic pilar 3 reference 1 Award 1 Daily rate 1 Daily rate 2 Daily rate 3 Yearly licence cost service 1 service 2 service 3 service 4 Person 1 Person 2 Person 4 Server 1Person 3 Tool 1 Person 1 Person 2 Server 2 service 5 Partnership with xy Nr 1 in xy tool 1 tool 2 Nr 1 in xy Epic 4 Customer Journey Technical Architecture
  18. 18. ?is 1 page really enough
  19. 19. –Ursula Sury, lic jur, Die Advokatur AG „the lean procurement 
 canvas is an 
 agile contract“
  20. 20. 1 day#
  21. 21. Idea Vision Initial Vision External & internal 
 Influences Time-to-Market Evaluation Periode with LAP (1-4 Weeks) 2 1 Start Partnership Lean-agile Procurement (LAP) 3 4 Procurement 
 Canvas Agile delivering Business Value
 with favorite Partner/s BusinessValue
 delivered Business Model Canvas Documents Preparation Prepare everything needed for executing lean evaluation Execution Execute Big Room Evaluation Days with 3-4 potential Partners Peer-Feedback Gather Peer-Feedback inkl. Decision with whom to continue Initialization Setup x-functional evaluation team 1 2 3 4
  22. 22. Ocommunity Join us now! www.lean-agile-procurement.com
  23. 23. CMirko Kleiner, +41 (0) 79 601 19 90 • mirko@flowdays.net  thank you

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