Library technical processing cycle

2. Technical Processing Section
MUET Library
& Online Information Center
Khaskheli, M.Rafique(1981- ).
Functionalities of technical processing section :
classification, cataloguing & preparing MARC record /
M.Rafique Khaskheli.– T.M. Khan : MUET Library
Asstt: Librarian, 2012.
21 slides :ill. col. ;12 cm.
Includes references.
1) Classification & Cataloguing
2) MARC & BARCODE Labeling.
025.316
KHA
Email:- rafiqkhas@gmail.com

3. Contents
• Introduction to Technical Processing Section (TPS)
• Introduction to MARC Record with example.
• TPS PERFORMANCE REPORT FOR BUDGET 2012
• Using Library Software in TPS
• TPS functionalities/Daily Routine Work Cycle
• References
MUET Library
& Online Information Center

4. Introduction to Technical Processing Section
• All the activities and processes concerned with acquiring,
organizing, preparing, and maintaining library collections, generally
we can say Classification, Cataloging & preparing of MARC record.
• The TPS of MUET Library & Online Information Center plays a key
role to function the library. It makes a bridge between the acquisition
of documents to the Circulation.
• It also plays a vital role to run the functioning of this library services
smoothly.
MUET Library
& Online Information Center

5. TPS PERFORMANCE REPORT FOR BUDGET 2012
BOOKS, 1800
BOOKS, 1140
BOOKS, 600
TOTAL PURCHASE
PROCESSED/UPLOA
DED
UNDER PROCESS
MUET Library
& Online Information Center

6. What is a MARC record?
A MARC record is a MA chine-Readable Cataloging record.
MARC Definition:
International Standard Format allows for the uniform
representation and communication of bibliographic data b/w
systems using MARC Records
MARC 21:
The original LC MARC format change into MARC 21 and has become
the standard used by most library computer programs. The MARC 21
bibliographic format, as well as all official MARC 21 documentation, is
maintained by the Library of Congress.
The MARC 21 format uses "260" "$a" "$b" and "$c" to mark the field
that holds imprint data instead of storing the words "publication area,"
"place of publication," "name of publisher," and "date of
publication" in each record.
MUET Library
& Online Information Center

7. =LDR 04888cam 2200301 a 4500
=001 12711897
=005 20050607125233.0
=008 020320s2002neab0010eng
=010 $a 2002279115
=020 $a9041116192 (pbk.)
=050 00$aHG187.4$b.U86 2002
=082 00$a332.0917$bUSM
=100 1$aUsmani, Muhammad Taqi.
=245 13$aAn introduction to Islamic finance /$cMufti Muhammad Taqi Usmani.
=260 $aKarachi :$bQuranic Studies Publishers,$c2011.
=300 $avi, 246 p. :$bill. ;$c23 cm.
=504 $aIncludes references.
=650 0$aFinance Islamic.
=650 0$aFinance Religious aspects Islam.
=852 $aMUET Library & Online Information Center$bRF01,LC02
=856 41$3Table of
contents$uhttp://www.loc.gov/catdir/toc/fy02/2002279115.html
=910 $a60482$bR-B-O-13742
=910 $a60483$bL-B-O-24445
=910 $a60484$bL-B-O-24478
=938 $aGLO/K$p330.00$p990.00
Edited MARC record format used in MUET Library
Aabb.mrc
http://catalog.loc.gov/

8. Using Library Software in TPS
MS-EXCEL
(Preparing list of Documents)
e.g Accession Bar-coding, Embedded bar-coding,
Spine Label Bar-coding, Transfer List & Statistics
of TPS etc.
BookWhere
(Harvesting of MARC Record & facilitate multiple servers)
MARC EDIT
(Editing MARC Record)
convert MRC into MRK format & insert necessary MARC
Tags, remove unnecessary MARC Tags etc
MUET Library
& Online Information Center
WIN Label
(Generating Barcode Labels used to Identify library book
number in total stock/accession no.Winlabel.exe

9. 3) Checking
the documents
Qty
4) Harvesting
Documents
MARC Record
5) Editing
Documents
MARC Record
6) Final Checking
Documents
MARC Record
10) OPAC
Searching
MARC Record
2) Receive
documents
from
Physical Section
7) Generating
Documents
Barcode Labels
8) Preparing Transfer
list & transferring
Documents to
Concern Sec/Dept.
9) Transferring
Documents
MARC Record
for OPAC DBase
1) Generate
Physical Section
Barcode Labels
TPS
functionalities/
Daily Routine Work
Cycle
MUET Library
& Online Information Center
reference

10. OPAC Searching MARC Record
• For confirmation of MARC record is uploaded in In OPAC Dbase.
• Checking DDC Call Numbers
• Checking for Duplication Record.
MUET Library OPAC URL address:
MUET Library
& Online Information Center
http://192.168.2.2/wwwisis/LISAS1.01/form.htm
TPS Cycle

11. Transferring Documents MARC Record for OPAC DataBase
• By e-mail sending .mrc file to database administrator for
uploading marc records.
MUET Library
& Online Information Center
TPS Cycle

12. Preparing Transfer list & transferring Documents to
Concern Sec/Dept.
• Using Excel software
• Physically Sorting dept/section wise documents.
• Preparing transfer list.
• Acquired approval from dept. after sending to them.
MUET Library
& Online Information Center
TPS Cycle

13. Generating Documents Barcode Labels
• 1stly acquired data from MRK file.
• 2nd
needed data entered in Excel sheet with extension DBF
• Using WINlabel Software.
• Collecting data from DBF
• Generating Spine Barcode label of Documents.
MUET Library
& Online Information Center
TPS Cycle

14. Final Checking Documents MARC Record
• Prof reading of MARC Records
• Remove minor mistakes
• Finally converting MRK file into MRC format
MUET Library
& Online Information Center
TPS Cycle

15. Editing Documents MARC Record
• Using MARC Edit software (4.5 ver or latest)
• Converting MRC file into MRK format.
• Remove Unnecessary MARC Tags.
• Insert necessary MARC Tags. (852,910,938)
MUET Library
& Online Information Center
TPS Cycle

16. Harvesting Documents MARC Record
• Using Bookwhere software (Multi-Server supported)
• Searching particular document by ISBN, Author, title…..etc
• If particular found then export/harvest it.
• Save file with any name with extension .mrc
• Further harvesting of MARC record as per same method.
MUET Library
& Online Information Center
TPS Cycle

17. Checking the documents Qty
• Sorting documents bill wise
• Sorting documents accession wise
MUET Library
& Online Information Center
TPS Cycle

18. Receive documents from
Physical Section
• Just receive & Checking all physical processing.
• Unloading documents
• Arranged them into shelves
MUET Library
& Online Information Center
TPS Cycle

19. Physical Section Barcode Labels
• Accession Barcode Labels (main Accession)
• Accession Barcode for Book Bank
• Embedded Barcode Label for Reference
• Embedded Barcode Label for Book Bank
• Embedded Barcode label for Lending
MUET Library
& Online Information Center
TPS Cycle

20. References
• Fritz, Deborah A.
MARC21 for everyone : a practical guide / Deborah A. Fritz, Richard J. Fritz.
Chicago : American Library Association, 2003.
• http://www.loc.gov/marc/umb/um01to06.html
• http://www.abc-clio.com/ODLIS/odlis_l.aspx
• http://portal.unesco.org/ci/en/ev.php
-URL_ID=5335&URL_DO=DO_TOPIC&URL_SECTION=201.html
MUET Library
& Online Information Center

21. MUET Library
& Online Information Center