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Project Management 2.0

          Janardan Revuru, PMP




1/38
About Me
        Currently working as Project Manager @ HP
        Last 7 years as Project Manager
        Fifteen years in IT/Software
        Worked for startups, SIEMENS, MOTOROLA,
         NORTEL
        Interested in Open Source and Web 2.0
        Blogger on topics - Productivity Software,
         Financial Management, Project Management
        Academics: B.E, MBA, PMP and Certified
         Financial Manager
2/38   Project Management 2.0                    01 Dec 2011
Agenda
        Objective
        Traditional Project Management
        What is Project Management 2.0?
        Web 2.0 and Tools
        Future Trends




3/38   Project Management 2.0              01 Dec 2011
Central Theme


             Evolving and disruptive
                      trends
            in enterprises and future
             role of Project Manager

4/38   Project Management 2.0     01 Dec 2011
Objective
        Awareness of emerging technologies and tools
        Definitive way to choose communication tools
        Contribution to PM 2.0
            http://projectmanagement2dot0.blogspot.com




5/38   Project Management 2.0                            01 Dec 2011
Business Context
        Increased competition
        Changing consumer preferences
        Shorter time to market
        Rapid technology changes




6/38   Project Management 2.0            01 Dec 2011
Business Imperatives
        Hiring and keeping best people
        Driving innovation
        Customers. Customers. Customers.
        Sustain cost-reduction measures
        Technology as strategic asset
        Reaching global markets
        Increased collaboration




7/38   Project Management 2.0               01 Dec 2011
Top 3 Challenges for Project
       Managers
       1. Distributed teams
       2. Limitations with Traditional tools
       3. Rigid Communication Channels




8/38   Project Management 2.0                  01 Dec 2011
Challenges – Distributed Teams
        Different geography
        Different time zones   Communicati
        Different cultures     on
        Virtual teams
                                overheads or
                                delays




9/38   Project Management 2.0          01 Dec 2011
Challenges – Traditional Tools
         Email overload/overuse
            Workflow tool – create, review, approve
            Document repository
            For status tracking
            Distribution list
         Desktop Centered
            Project Tracking applications
            Documents
            Email archives (PST)



10/38   Project Management 2.0                         01 Dec 2011
Challenges – Communication
        channels


                                 Control

            Top Down             Imposed

                                 Stiffness




11/38   Project Management 2.0               01 Dec 2011
The Next Gen Enterprise




12/38 Project Management 2.0
                               01 Dec 2011
Enterprise 2.0 and Web 2.0
                  Web 2.0



                Collaboration
                     2.0



                Enterprise 2.0




                  Project
                Management
                    2.0




13/38   Project Management 2.0       01 Dec 2011
Enterprise 2.0
         Agility
         Innovation
         Team Productivity
         Office 2.0
         Social Media




                                 Enterprise Web 2.0 to hit $4.6B in 2013


14/38   Project Management 2.0                                01 Dec 2011
Project Management 2.0
                   Top Down Approach                        Bottom up Approach
           Inflexibility                            Flexibility
           Bureaucracy                              Agility
           Overall control                          Collaboration
           Imposed processes                        Team-driven process
           External motivation                      Internal motivation



                                      Project Management 2.0
                             Control and Collaboration
                             Clarity of Project Goals
                             Visibility of internal organizational
                             processes
                             Coordination and collective intelligence


15/38   Project Management 2.0                                               01 Dec 2011
Web 2.0 Features
         Post dot-com bust era
         Tim O’Reilly coined the word
         Web as a platform
         Human Aspects
            Made of people (not techies)
            Wisdom of crowds (“crowdsourcing”)
            Personalization
            Community
            Network Effect



16/38   Project Management 2.0                    01 Dec 2011
Web 2.0 Tools
         Wiki
         Blogs
         RSS
         Integrated Project Site
         Mashups
         Podcasts (audio, video)
         Tagging
         Social Bookmarking
         Social Networking

17/38   Project Management 2.0      01 Dec 2011
Application of Web 2.0




18/38 Project Management 2.0
                               01 Dec 2011
Best use of Web 2.0 Tools
         When report needs input from more than 3
          people
         When project contributors or stakeholders could
          change during life of the project
         Your team/organization focus is on continuous
          improvement
         When teams are in different geographies and
          time zones



19/38   Project Management 2.0                       01 Dec 2011
Project Communication Plan
                                                                                                                                                 How (Typical
                                                                             Who (Responsible,                 When (Timing
What (The Content)        Why (Communication Purpose)                                                                                            Methods
                                                                             Audiences)                        or Periodicity)
                                                                                                                                                 of Communication)

                                                              A. Initial Communications
Project Charter           This is the foundation of approval and project     Requestor, Sponsor; Executives,   As early as possible, updated     Discussion; Analysis,
                          continuation                                       Decision-Makers                   with changed and/or approved      Informal or Formal Report
                                                                                                               status
Initial High Level Plan   Agree to high-level plan and commitments needs Sponsor, Leadership Team, Team        As early as possible, updated     Meeting; Structured
                          to achieve it                                  Members, Executives, Interested       with change and/or approved       Discussion; Formal Report
                                                                         parties                               status

                                                           B. Recurring Communications
                          Identify current status, planned end date and      Leadership team; Team             Weekly or in a cycle identified    Formal report
Status report             cost; includes open issues; accomplishments        members, Sponsors, Decision       in plan
                          and high level schedule                            makers

                          Visually show progress in results and/or time or   Leadership team, Sponsor,         Monthly or identified in           Graphic representation on
Stoplight,                cost used, to maintain excitement with those       Interested Parties                communication plan                 project room walls or in
                          who prefer charts and numbers                                                                                           presentations
Countdown, Burn
down charts
                                                           C. Close-out Communications
                          Approve results to date, and approval to           Sponsor, Decision-makers;         At major milestones or stage       Meeting, Formal report
Milestone or Stage-       proceed, revise or cancel                          Leadership team; Team members     gate approvals
gate reviews
                          Capture and apply the most important lessons       Leadership team, team members,    End of each phase, stage or        Solicitation, then
Lessons Learned           learned for later initiative                       Sponsor, Decision makers          project                            discussion. Analysis and
                                                                                                                                                  informal reporting

                          Reward all stakeholders for phase and end          Sponsor, Team Members,            End of each phase, stage or        Capture the celebration
Team Celebration     results                                                 Leadership team and interested    project                            pictures
 20/38 Project Management 2.0
                                                                             parties
                                                                                                                                                 01 Dec 2011
Web 2.0 Tools - Mashups




21/38   Project Management 2.0    01 Dec 2011
Status Report – Mashups
         Example
Project Name: PM2.0
Summary           Statu                              Project
                             Accomplishments:
                  s                                  Blogs
                             1. Milestone AX
Schedule                     2. Alpha Testing
                             3.                  Requirements
Scope                                            Management
                             4.
Budget
                                                 Budget
Quality
                                                 Tracking
 Top Risks                    KPI    Index
                                                Defect
 1. Procurement
                              SPI    1.2        Tracking Tool
 stuck
 2. Attrition 30%             CPI    1.1
 3.                                              Project Tracker

 22/38   Project Management 2.0                             01 Dec 2011
Mashups
         Enterprise Mashups
            Will enable situational applications to be built
            Structured and unstructured data
            Yahoo! Pipes for end users
            JackBe Presto – for visually rich and interactive
              dashboards
         Project Management Mashups
            Serena Project and Portfolio Management (PPM)
            Projects, People, Costs management



23/38   Project Management 2.0                              01 Dec 2011
Wiki in Projects
        Features                  Uses
         Easy to create/edit      Minutes of the
         Multiple simultaneous       meeting
          users                      Requirements
         Versioning                  gathering
         Access Control             Planning project
                                      design
                                     Risk Analysis
                                     User Stories and Use
                                      cases
24/38   Project Management 2.0
                                     Project Tracking Dec 2011
                                                     01
Wiki Products
                                 MindMap support. Fast. Flash support.


                                        Wiki rules like Wikipedia.
                                        Easy backup.
                                                     Enterprise class.
                                                     Calendar plugin.
                                                     Spreadsheet plugin


                                                    Wikipedia.
                                                    Wider community.




25/38   Project Management 2.0                          01 Dec 2011
Blogs for Project Management
        Features                 Purpose
         Short for web log       Project Updates
         Replaced BBS, Email     Project
          Lists                      Announcements
         Posts are listed          Exchange of ideas
          chronological order       Involvement of
                                     stakeholders
                                    Get feedback
                                    Connect with partners
                                    Tacit Knowledge
26/38   Project Management 2.0                     01 Dec 2011
Blog Products
                                 Informal blogs.
                                 Lively look and feel.
                                    Facebook-like UI.
                                    Social Networking.




                                 Internet Forum.
                                 Good for interaction
                                 with multiple
                                 functions (outside
                                 R&D).




27/38   Project Management 2.0            01 Dec 2011
RSS for Project Management
        Features                    Purpose
         Web feed formats           Notify stakeholders
         Notification of updates    User freedom to opt-
         Many clients               out
         Aggregate many
           sources




28/38   Project Management 2.0                       01 Dec 2011
RSS Clients




29/38   Project Management 2.0   01 Dec 2011
Integrated Project Site
        Features                     Purpose
         Centralized                 One Place for all
            Information and              Project Information
            communication               Contact information
           Manage workflows            RACI Chart
           Secure through              Meeting calendar
            access control              Project goals and
                                         vision
           Manage Auditing
                                        Document repository
           No client installation
                                        Project schedule
30/38   Project Management 2.0
                                        Status Reports
                                                      01 Dec 2011
IPS Products
                                 Task Management with Email integr

                                 Office suite, CRM, Project Managem




                                 Rated as Top Project Management T
                                 Covers all Project Management
                                                 Knowledge Areas




31/38   Project Management 2.0                     01 Dec 2011
Try Yourself!
                             1. Install




        2. Download                               4. Open


        3. Unzip            to C:xampphtdocs   URL http://localost/<app>



32/38    Project Management 2.0                                         01 Dec 2011
Project Management Software
         Basic Project Management
            Task, Team, Goal Management
            Lighthouse, Basecamp
         Wiki-based Project Management
            Management of Tasks, Team, Goals, Documents
             and schedule
            TracProject
         Bug and Ticket Tracking
            16bugs



33/38   Project Management 2.0                      01 Dec 2011
Project Management Software
        (2)
         Collaboration and Conferencing
            activeCollab
            Vyew
         Invoices
            Simple Invoices
            Less Accounting
         Time Tracking
            syncd
            fourteenDayz



34/38   Project Management 2.0             01 Dec 2011
Conclusion
         Collaboration as way of life, than competitive
          advantage
         Mashups to be used extensively
         Open formats and tools for easy integration




35/38   Project Management 2.0                        01 Dec 2011
Comments
                                 Thoughts
                                   Q&A




36/38   Project Management 2.0              01 Dec 2011
Connection
              ProjectManagement2dot0



                                    Janardan@

                                 Janardan.Revuru@




                                                    Janardan Revuru


37/38   Project Management 2.0                                        01 Dec 2011
THANK YOU



38/38   Project Management 2.0               01 Dec 2011

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Project management 2.0

  • 1. Project Management 2.0 Janardan Revuru, PMP 1/38
  • 2. About Me  Currently working as Project Manager @ HP  Last 7 years as Project Manager  Fifteen years in IT/Software  Worked for startups, SIEMENS, MOTOROLA, NORTEL  Interested in Open Source and Web 2.0  Blogger on topics - Productivity Software, Financial Management, Project Management  Academics: B.E, MBA, PMP and Certified Financial Manager 2/38 Project Management 2.0 01 Dec 2011
  • 3. Agenda  Objective  Traditional Project Management  What is Project Management 2.0?  Web 2.0 and Tools  Future Trends 3/38 Project Management 2.0 01 Dec 2011
  • 4. Central Theme Evolving and disruptive trends in enterprises and future role of Project Manager 4/38 Project Management 2.0 01 Dec 2011
  • 5. Objective  Awareness of emerging technologies and tools  Definitive way to choose communication tools  Contribution to PM 2.0 http://projectmanagement2dot0.blogspot.com 5/38 Project Management 2.0 01 Dec 2011
  • 6. Business Context  Increased competition  Changing consumer preferences  Shorter time to market  Rapid technology changes 6/38 Project Management 2.0 01 Dec 2011
  • 7. Business Imperatives  Hiring and keeping best people  Driving innovation  Customers. Customers. Customers.  Sustain cost-reduction measures  Technology as strategic asset  Reaching global markets  Increased collaboration 7/38 Project Management 2.0 01 Dec 2011
  • 8. Top 3 Challenges for Project Managers 1. Distributed teams 2. Limitations with Traditional tools 3. Rigid Communication Channels 8/38 Project Management 2.0 01 Dec 2011
  • 9. Challenges – Distributed Teams  Different geography  Different time zones Communicati  Different cultures on  Virtual teams overheads or delays 9/38 Project Management 2.0 01 Dec 2011
  • 10. Challenges – Traditional Tools  Email overload/overuse  Workflow tool – create, review, approve  Document repository  For status tracking  Distribution list  Desktop Centered  Project Tracking applications  Documents  Email archives (PST) 10/38 Project Management 2.0 01 Dec 2011
  • 11. Challenges – Communication channels Control Top Down Imposed Stiffness 11/38 Project Management 2.0 01 Dec 2011
  • 12. The Next Gen Enterprise 12/38 Project Management 2.0 01 Dec 2011
  • 13. Enterprise 2.0 and Web 2.0 Web 2.0 Collaboration 2.0 Enterprise 2.0 Project Management 2.0 13/38 Project Management 2.0 01 Dec 2011
  • 14. Enterprise 2.0  Agility  Innovation  Team Productivity  Office 2.0  Social Media Enterprise Web 2.0 to hit $4.6B in 2013 14/38 Project Management 2.0 01 Dec 2011
  • 15. Project Management 2.0 Top Down Approach Bottom up Approach Inflexibility Flexibility Bureaucracy Agility Overall control Collaboration Imposed processes Team-driven process External motivation Internal motivation Project Management 2.0 Control and Collaboration Clarity of Project Goals Visibility of internal organizational processes Coordination and collective intelligence 15/38 Project Management 2.0 01 Dec 2011
  • 16. Web 2.0 Features  Post dot-com bust era  Tim O’Reilly coined the word  Web as a platform  Human Aspects  Made of people (not techies)  Wisdom of crowds (“crowdsourcing”)  Personalization  Community  Network Effect 16/38 Project Management 2.0 01 Dec 2011
  • 17. Web 2.0 Tools  Wiki  Blogs  RSS  Integrated Project Site  Mashups  Podcasts (audio, video)  Tagging  Social Bookmarking  Social Networking 17/38 Project Management 2.0 01 Dec 2011
  • 18. Application of Web 2.0 18/38 Project Management 2.0 01 Dec 2011
  • 19. Best use of Web 2.0 Tools  When report needs input from more than 3 people  When project contributors or stakeholders could change during life of the project  Your team/organization focus is on continuous improvement  When teams are in different geographies and time zones 19/38 Project Management 2.0 01 Dec 2011
  • 20. Project Communication Plan How (Typical Who (Responsible, When (Timing What (The Content) Why (Communication Purpose) Methods Audiences) or Periodicity) of Communication) A. Initial Communications Project Charter This is the foundation of approval and project Requestor, Sponsor; Executives, As early as possible, updated Discussion; Analysis, continuation Decision-Makers with changed and/or approved Informal or Formal Report status Initial High Level Plan Agree to high-level plan and commitments needs Sponsor, Leadership Team, Team As early as possible, updated Meeting; Structured to achieve it Members, Executives, Interested with change and/or approved Discussion; Formal Report parties status B. Recurring Communications Identify current status, planned end date and Leadership team; Team Weekly or in a cycle identified Formal report Status report cost; includes open issues; accomplishments members, Sponsors, Decision in plan and high level schedule makers Visually show progress in results and/or time or Leadership team, Sponsor, Monthly or identified in Graphic representation on Stoplight, cost used, to maintain excitement with those Interested Parties communication plan project room walls or in who prefer charts and numbers presentations Countdown, Burn down charts C. Close-out Communications Approve results to date, and approval to Sponsor, Decision-makers; At major milestones or stage Meeting, Formal report Milestone or Stage- proceed, revise or cancel Leadership team; Team members gate approvals gate reviews Capture and apply the most important lessons Leadership team, team members, End of each phase, stage or Solicitation, then Lessons Learned learned for later initiative Sponsor, Decision makers project discussion. Analysis and informal reporting Reward all stakeholders for phase and end Sponsor, Team Members, End of each phase, stage or Capture the celebration Team Celebration results Leadership team and interested project pictures 20/38 Project Management 2.0 parties 01 Dec 2011
  • 21. Web 2.0 Tools - Mashups 21/38 Project Management 2.0 01 Dec 2011
  • 22. Status Report – Mashups Example Project Name: PM2.0 Summary Statu Project Accomplishments: s Blogs 1. Milestone AX Schedule 2. Alpha Testing 3. Requirements Scope Management 4. Budget Budget Quality Tracking Top Risks KPI Index Defect 1. Procurement SPI 1.2 Tracking Tool stuck 2. Attrition 30% CPI 1.1 3. Project Tracker 22/38 Project Management 2.0 01 Dec 2011
  • 23. Mashups  Enterprise Mashups  Will enable situational applications to be built  Structured and unstructured data  Yahoo! Pipes for end users  JackBe Presto – for visually rich and interactive dashboards  Project Management Mashups  Serena Project and Portfolio Management (PPM)  Projects, People, Costs management 23/38 Project Management 2.0 01 Dec 2011
  • 24. Wiki in Projects Features Uses  Easy to create/edit  Minutes of the  Multiple simultaneous meeting users  Requirements  Versioning gathering  Access Control  Planning project design  Risk Analysis  User Stories and Use cases 24/38 Project Management 2.0  Project Tracking Dec 2011 01
  • 25. Wiki Products MindMap support. Fast. Flash support. Wiki rules like Wikipedia. Easy backup. Enterprise class. Calendar plugin. Spreadsheet plugin Wikipedia. Wider community. 25/38 Project Management 2.0 01 Dec 2011
  • 26. Blogs for Project Management Features Purpose  Short for web log  Project Updates  Replaced BBS, Email  Project Lists Announcements  Posts are listed  Exchange of ideas chronological order  Involvement of stakeholders  Get feedback  Connect with partners  Tacit Knowledge 26/38 Project Management 2.0 01 Dec 2011
  • 27. Blog Products Informal blogs. Lively look and feel. Facebook-like UI. Social Networking. Internet Forum. Good for interaction with multiple functions (outside R&D). 27/38 Project Management 2.0 01 Dec 2011
  • 28. RSS for Project Management Features Purpose  Web feed formats  Notify stakeholders  Notification of updates  User freedom to opt-  Many clients out  Aggregate many sources 28/38 Project Management 2.0 01 Dec 2011
  • 29. RSS Clients 29/38 Project Management 2.0 01 Dec 2011
  • 30. Integrated Project Site Features Purpose  Centralized  One Place for all Information and Project Information communication  Contact information  Manage workflows  RACI Chart  Secure through  Meeting calendar access control  Project goals and vision  Manage Auditing  Document repository  No client installation  Project schedule 30/38 Project Management 2.0  Status Reports 01 Dec 2011
  • 31. IPS Products Task Management with Email integr Office suite, CRM, Project Managem Rated as Top Project Management T Covers all Project Management Knowledge Areas 31/38 Project Management 2.0 01 Dec 2011
  • 32. Try Yourself! 1. Install 2. Download 4. Open 3. Unzip to C:xampphtdocs URL http://localost/<app> 32/38 Project Management 2.0 01 Dec 2011
  • 33. Project Management Software  Basic Project Management  Task, Team, Goal Management  Lighthouse, Basecamp  Wiki-based Project Management  Management of Tasks, Team, Goals, Documents and schedule  TracProject  Bug and Ticket Tracking  16bugs 33/38 Project Management 2.0 01 Dec 2011
  • 34. Project Management Software (2)  Collaboration and Conferencing  activeCollab  Vyew  Invoices  Simple Invoices  Less Accounting  Time Tracking  syncd  fourteenDayz 34/38 Project Management 2.0 01 Dec 2011
  • 35. Conclusion  Collaboration as way of life, than competitive advantage  Mashups to be used extensively  Open formats and tools for easy integration 35/38 Project Management 2.0 01 Dec 2011
  • 36. Comments Thoughts Q&A 36/38 Project Management 2.0 01 Dec 2011
  • 37. Connection ProjectManagement2dot0 Janardan@ Janardan.Revuru@ Janardan Revuru 37/38 Project Management 2.0 01 Dec 2011
  • 38. THANK YOU 38/38 Project Management 2.0 01 Dec 2011

Editor's Notes

  1. Awareness – Introduce you to the world of Project Management where Web 2.0 plays a major roleAdoption – How you can get started with Web 2.0 project starting tomorrowContribution – Project Management 2.0 is still evolving. Each of you can contribute to the topic by sharing experiences, experimentation, thoughts.
  2. Slide 10 of http://www.slideshare.net/peterpfeifferbr/pm-20-english-200905Spiral of Knowledge Creation – Nonaka &amp; Takeuchi (1995)Tacit Knowledge-- Experience- Thoughts-- Competencies