The document discusses the evolution of project management tools and practices towards more collaborative approaches enabled by newer technologies, referred to as Project Management 2.0. It outlines challenges with traditional project management like distributed teams and rigid communication channels. It then explores how web 2.0 tools like wikis, blogs, RSS and integrated project sites can support more flexible, team-driven and collaborative approaches. The document provides examples of using mashups and various web 2.0 software for project communication and management.
2. About Me
Currently working as Project Manager @ HP
Last 7 years as Project Manager
Fifteen years in IT/Software
Worked for startups, SIEMENS, MOTOROLA,
NORTEL
Interested in Open Source and Web 2.0
Blogger on topics - Productivity Software,
Financial Management, Project Management
Academics: B.E, MBA, PMP and Certified
Financial Manager
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3. Agenda
Objective
Traditional Project Management
What is Project Management 2.0?
Web 2.0 and Tools
Future Trends
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4. Central Theme
Evolving and disruptive
trends
in enterprises and future
role of Project Manager
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5. Objective
Awareness of emerging technologies and tools
Definitive way to choose communication tools
Contribution to PM 2.0
http://projectmanagement2dot0.blogspot.com
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6. Business Context
Increased competition
Changing consumer preferences
Shorter time to market
Rapid technology changes
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7. Business Imperatives
Hiring and keeping best people
Driving innovation
Customers. Customers. Customers.
Sustain cost-reduction measures
Technology as strategic asset
Reaching global markets
Increased collaboration
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8. Top 3 Challenges for Project
Managers
1. Distributed teams
2. Limitations with Traditional tools
3. Rigid Communication Channels
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9. Challenges – Distributed Teams
Different geography
Different time zones Communicati
Different cultures on
Virtual teams
overheads or
delays
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10. Challenges – Traditional Tools
Email overload/overuse
Workflow tool – create, review, approve
Document repository
For status tracking
Distribution list
Desktop Centered
Project Tracking applications
Documents
Email archives (PST)
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11. Challenges – Communication
channels
Control
Top Down Imposed
Stiffness
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12. The Next Gen Enterprise
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01 Dec 2011
13. Enterprise 2.0 and Web 2.0
Web 2.0
Collaboration
2.0
Enterprise 2.0
Project
Management
2.0
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14. Enterprise 2.0
Agility
Innovation
Team Productivity
Office 2.0
Social Media
Enterprise Web 2.0 to hit $4.6B in 2013
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15. Project Management 2.0
Top Down Approach Bottom up Approach
Inflexibility Flexibility
Bureaucracy Agility
Overall control Collaboration
Imposed processes Team-driven process
External motivation Internal motivation
Project Management 2.0
Control and Collaboration
Clarity of Project Goals
Visibility of internal organizational
processes
Coordination and collective intelligence
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16. Web 2.0 Features
Post dot-com bust era
Tim O’Reilly coined the word
Web as a platform
Human Aspects
Made of people (not techies)
Wisdom of crowds (“crowdsourcing”)
Personalization
Community
Network Effect
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17. Web 2.0 Tools
Wiki
Blogs
RSS
Integrated Project Site
Mashups
Podcasts (audio, video)
Tagging
Social Bookmarking
Social Networking
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19. Best use of Web 2.0 Tools
When report needs input from more than 3
people
When project contributors or stakeholders could
change during life of the project
Your team/organization focus is on continuous
improvement
When teams are in different geographies and
time zones
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20. Project Communication Plan
How (Typical
Who (Responsible, When (Timing
What (The Content) Why (Communication Purpose) Methods
Audiences) or Periodicity)
of Communication)
A. Initial Communications
Project Charter This is the foundation of approval and project Requestor, Sponsor; Executives, As early as possible, updated Discussion; Analysis,
continuation Decision-Makers with changed and/or approved Informal or Formal Report
status
Initial High Level Plan Agree to high-level plan and commitments needs Sponsor, Leadership Team, Team As early as possible, updated Meeting; Structured
to achieve it Members, Executives, Interested with change and/or approved Discussion; Formal Report
parties status
B. Recurring Communications
Identify current status, planned end date and Leadership team; Team Weekly or in a cycle identified Formal report
Status report cost; includes open issues; accomplishments members, Sponsors, Decision in plan
and high level schedule makers
Visually show progress in results and/or time or Leadership team, Sponsor, Monthly or identified in Graphic representation on
Stoplight, cost used, to maintain excitement with those Interested Parties communication plan project room walls or in
who prefer charts and numbers presentations
Countdown, Burn
down charts
C. Close-out Communications
Approve results to date, and approval to Sponsor, Decision-makers; At major milestones or stage Meeting, Formal report
Milestone or Stage- proceed, revise or cancel Leadership team; Team members gate approvals
gate reviews
Capture and apply the most important lessons Leadership team, team members, End of each phase, stage or Solicitation, then
Lessons Learned learned for later initiative Sponsor, Decision makers project discussion. Analysis and
informal reporting
Reward all stakeholders for phase and end Sponsor, Team Members, End of each phase, stage or Capture the celebration
Team Celebration results Leadership team and interested project pictures
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parties
01 Dec 2011
21. Web 2.0 Tools - Mashups
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22. Status Report – Mashups
Example
Project Name: PM2.0
Summary Statu Project
Accomplishments:
s Blogs
1. Milestone AX
Schedule 2. Alpha Testing
3. Requirements
Scope Management
4.
Budget
Budget
Quality
Tracking
Top Risks KPI Index
Defect
1. Procurement
SPI 1.2 Tracking Tool
stuck
2. Attrition 30% CPI 1.1
3. Project Tracker
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23. Mashups
Enterprise Mashups
Will enable situational applications to be built
Structured and unstructured data
Yahoo! Pipes for end users
JackBe Presto – for visually rich and interactive
dashboards
Project Management Mashups
Serena Project and Portfolio Management (PPM)
Projects, People, Costs management
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24. Wiki in Projects
Features Uses
Easy to create/edit Minutes of the
Multiple simultaneous meeting
users Requirements
Versioning gathering
Access Control Planning project
design
Risk Analysis
User Stories and Use
cases
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Project Tracking Dec 2011
01
25. Wiki Products
MindMap support. Fast. Flash support.
Wiki rules like Wikipedia.
Easy backup.
Enterprise class.
Calendar plugin.
Spreadsheet plugin
Wikipedia.
Wider community.
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26. Blogs for Project Management
Features Purpose
Short for web log Project Updates
Replaced BBS, Email Project
Lists Announcements
Posts are listed Exchange of ideas
chronological order Involvement of
stakeholders
Get feedback
Connect with partners
Tacit Knowledge
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27. Blog Products
Informal blogs.
Lively look and feel.
Facebook-like UI.
Social Networking.
Internet Forum.
Good for interaction
with multiple
functions (outside
R&D).
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28. RSS for Project Management
Features Purpose
Web feed formats Notify stakeholders
Notification of updates User freedom to opt-
Many clients out
Aggregate many
sources
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30. Integrated Project Site
Features Purpose
Centralized One Place for all
Information and Project Information
communication Contact information
Manage workflows RACI Chart
Secure through Meeting calendar
access control Project goals and
vision
Manage Auditing
Document repository
No client installation
Project schedule
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Status Reports
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31. IPS Products
Task Management with Email integr
Office suite, CRM, Project Managem
Rated as Top Project Management T
Covers all Project Management
Knowledge Areas
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32. Try Yourself!
1. Install
2. Download 4. Open
3. Unzip to C:xampphtdocs URL http://localost/<app>
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34. Project Management Software
(2)
Collaboration and Conferencing
activeCollab
Vyew
Invoices
Simple Invoices
Less Accounting
Time Tracking
syncd
fourteenDayz
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35. Conclusion
Collaboration as way of life, than competitive
advantage
Mashups to be used extensively
Open formats and tools for easy integration
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Awareness – Introduce you to the world of Project Management where Web 2.0 plays a major roleAdoption – How you can get started with Web 2.0 project starting tomorrowContribution – Project Management 2.0 is still evolving. Each of you can contribute to the topic by sharing experiences, experimentation, thoughts.
Slide 10 of http://www.slideshare.net/peterpfeifferbr/pm-20-english-200905Spiral of Knowledge Creation – Nonaka & Takeuchi (1995)Tacit Knowledge-- Experience- Thoughts-- Competencies