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Marc 21 Session 4
1. Understanding MARC 21 Bibliographic Records Session 4 Presented by Emily Dust Nimsakont PowerPoint by Devra Dragos, Nebraska Library Commission; revised by Sharon Mason, Charity Martin & Emily Dust Nimsakont
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25. Table of contents lists page ix, but no pages are marked with roman numerals 179 pages Map frontspiece 24 centimeters
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72. 191 pages 24 cm. Illustrated with copies of black and white Photographs. Contains index. Contains bibliographical references.
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Editor's Notes
Note fields are used when items require more information in the record than will fit into more formal fields. They are a less formal way to include information in a bibliographic record.
The 500 field is a general note field. As you can see from the LOC MARC site, there are many other more specific fields for particular types of notes. An important use of notes fields is that they can be used to justify additional access points that are not mentioned anywhere else in the record.
In the record, your notes should be included in the order they are mentioned in AACR2, which goes along with the order of the 8 areas of description. Some systems automatically arrange the tags in numerical order, however.
Usually primary importance is given to a note including system details for a non-print item (DVD, etc.).
You’ll notice that a 538 note is more specific than either a GMD (videorecording) or an SMD (videocassette). Most notes are relatively new – they have only been around for 15 to 20 years.
In this example, you’ll notice that the container states that the DVD is in stereo, and it also states system requirements for the DVD-ROM aspects of the disc.
A computer resource will also require system details. According to AACR2 rule 9.7B1, the order for these notes is: make and model of computer needed, memory, operating system, software requirements, and peripherals.
The 546 field is used for a note relating to the language of an item. It is used if it is not otherwise apparent from the record what language an item is in.
Language notes are also used to indicate if a video item is closed captioned.
Another use for video items is to indicate the fact that subtitles are included and in what languages.
If an item needs more than one language note, they can be combined.
The 546 field is also used to indicate dubbing.
And it is also used to indicate if the item is a translation.
There are several common uses for the 500 field, which is for general notes.
Indicating that an item is an adaptation is one use of the 500 field.
You’ll notice that this note is in quotation marks. This indicates that the text of the note was taken verbatim from the item. If you get it from the title page (or chief source of information), you don’t have to specify where the note came from, but if it is from another source, you do.
This is an example of an adaptation note that is not a direct quote.
Another common use of the 500 field is to indicate the source of the title, if it was not taken from the chief source of information.
This note indicates that the title was taken from the book’s cover, since the title page is the chief source of information.
This note is probably for a video item and it indicates that the title was taken from the container, rather than from the title screen.
A title note can also indicate a previous title
This previous title note is a good example of a note that allows an additional access point.
Notes can also be used to indicate a statement of responsibility. You can use a general 500 note, or there are more specific 511 and 508 fields, which are used with audio-visual materials.
This book’s title page mentions that it was authorized by the estate of L. Frank Baum.
This can go in a general 500 field.
You might want to include a note like the second one if you want to make an added entry for XYZ company, especially if it is a local company.
The first indicator for the 511 field relates to display constants. If you use an indicator of 1, the field will show up in your local system with “Cast” in front of the participants’ names.
One place where you would use a participant/performer note is an audiobook that is read by a narrator.
This movie is an example of when you would want to use the display constant “Cast” if your system is capable of it.
List the actors’ names with commas between them.
There are two fields that are used for information about an item’s edition and history, other than what appears in the 250 field.
A 500 note is used to give information about the original publication of an item, if it is a second or later edition.
In this example, you’ll see that the note is a direct quote. It is taken from the t.p. verso, so the source needs to be attributed. This is the correct form of attribution: the dashes and the first letter capitalized.
A 500 note can also be used for other information relating to the item’s history, for example, if it is based on another work.
Or it can indicate an abridged edition.
The 518 field is used to indicate information about an event. This is often used with videorecordings of live events.
500 notes can also be used for publication information that does not go into the 260 field.
500 fields can also be used for physical description notes.
For example, the first example expands on the fact that there are illustrations in the book. The second note indicates the type of motion picture that the item is. (Cinemascope was a widescreen movie format used in the 1950s and 1960s.)
Accompanying materials can also be listed in a 500 field. Some libraries will list all of the materials in a kit in a 500 note rather than in 300 $e.
These notes can be used to provide more information about the material mentioned in 300 $e.
The 500 field can also contain series information.
These notes indicate the source of series information.
There are two notes fields related to the intended audience for an item.
You should only add a 521 field for audience information if it is stated on the item – don’t supply it. The first indicator for this field supplies a display constant.
Ratings on movies are an example of audience information.
The 526 field is used for a very specific type of audience note, one that refers to a study program. These are used very often in school libraries to indicate formal, curriculum-based programs that titles might be a part of.
These are the subfields for the 526 field. You can see that they deal with different ratings assigned to books by study programs.
Here is a note for a title in the Accelerated Reader program. It includes subfields b, c, and d, for interest level, reading level, and title point value.
The 530 field is used to indicate other formats in which an item is available.
It can be used to indicate formats like microforms, or web resources. We use the web link note for a lot of our state documents at the Commission.
The 520 field is used for a summary of the item’s content. It should contain a brief, objective summary. You have to be careful because sometimes the summaries on an item are mainly advertising material and are not very objective. The 520 field is mainly used for non-book items and for children’s books (this is LC’s practice).
The 520 field has different options for display constants in the first indicator, but they are almost never used. If the indicator is left blank, the display constant “Summary” is displayed.
Note fields can also be used to describe the contents of a book.
The 505 field is used for things like the table of contents in a book, or a list of songs on a CD. You can see that the items in a contents list are separated by dashes, with spaces on either side of them and that they echo the title/statement of responsibility field with the slash between the title and the author. The last example shows what is called an enhanced contents field. In this case the $t tells the system to index the section titles as titles and the $r allows the author’s names to show up in an author search, not just a keyword search.
The 504 field is used to indicate if an item includes a bibliographical references. If there is one formal, consolidated bibliography, include the page numbers, like in this example. If the bibliographical references are scattered throughout the book, you don’t need to include page numbers. If a book has both an index and a bibliography, you should mention them both in a 504 note. If there is just an index, it goes in a general 500 note.
The 500 field can also be used for notes about numbers other than the ISBN or ISSN. For example, this note gives the item’s shipping list number from the government publications office.
A 590 field is used for a note that is specific to the particular copy you have in your local collection. You would not use this field if you were uploading records to a shared system (OCLC, etc.).
The 540 field is for restrictions on the use of an item.
One situation in which you would use an item described note would be when cataloging a serial if you are not working with the first issue. Another situation would be if you had an electronic resource like a web site, and you wanted to include the date that you viewed it, in case the contents changed later.
The awards note is one of the newest notes – it is not in AACR2.
