This document discusses digitizing collections and provides guidance on various aspects of the digitization process. It covers why organizations digitize, planning considerations, collaboration opportunities, the digitization process itself, displaying digital content, and ongoing maintenance. Key points include establishing policies on copyright and handling, choosing appropriate file formats and metadata, the benefits of leveraging expertise through resource sharing, and options for in-house versus outsourced digitization. Relevant resources and tools are also referenced.

1. with Jess Posgate
OurDigitalWorld
November 13, 2014
for Southern Ontario Library Services
Webinar Series

2. !! Why digitize?
!! Planning
!! Collaborating & Partnering
!! Digitization
!! Display

3. Where is that
darn thing?
Surely there’s
a better way…
Why digitize?!

4. Wow!
That’s
better!

6. !"
•!What is/are your primary source(s)?!
•!Microfilm, microfiche, vertical files, print
copies...!
•!Full runs, index records, both?!

7. !! Policy
•! Copyright & permissions
•! Material handling
•! Storage & preservation
!! Practical
•! Workflows & best practices
•! Indexing parameters
•! File naming
•! Online display"

8. !! Owning a copy does not mean owning
copyright
!! Find publisher
!! Get written permission
!! Public domain <1920
!! Canadian Copyright FAQ
!! http://ourdigitalworld.org/services/resources/
general-rules-for-canadian-copyright/

10. !! Resource sharing
!! Leverage expertise
!! Crowdsourcing participation
!! Generate and elongate support
!! Sustainability

13. #$%$&'("$)'%*"+",&'&*"-."&/*"-0$%$1'("

14. In-house
!! Staff time/skills
!! Dedicated space
!! Hardware
!! Software
!! Storage
Outsourcing
!! Trained staff
!! Specialized skills
!! Automation
!! Customized,
uniform output

15. !! Master files 300-600dpi TIFF
!! Derivative 300dpi JPG
!! Colour from paper
!! Greyscale from microfim
!! OCR for full text recognition (TXT files)
!! Save JPG & TXT or readable PDF

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19. &'(()*"+,)-."/-),/"0(,)'-,1)
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25. !! Ongoing indexing
!! Upload current issues
!! Invite contributions

26. !! Ontario Community Newspapers Portal
!! http://news.ourontario.ca/
!! VITA Digital Toolkit
!! http://vitatoolkit.ca/newspapers/
!! All-in-One Newspaper Digitization
!! http://vitatoolkit.ca/newspapers/all-in-one-newspaper-
digitization-service/
!! Newspaper digitization resources
!! http://vitatoolkit.ca/newspapers/newspapers-faq/
!! http://ourdigitalworld.org/services/newspaper-
digitization/

27. Jess Posgate jposgate@ourdigitalworld.org