1. Student management systems making a difference in teaching and learning, as well as administration Data Sharing Roadshow 2008 Ian Munro & Paul Seiler May 2008 “ Empowering Education ”
2. Agenda (setting your expectations) 2.50 - 3.00 10.20 – 10.30 Early notification available to most schools 4.05 - 4.30 11.35 - 12.00 e-asTTle for 2008 3.40 - 4.05 11.10 - 11.35 Privacy and security 3.00 - 3.40 10.30 - 11.10 SMS – LMS interoperability with MUSAC and KnowledgeNet 2.30 - 2.50 10.00 - 10.20 Refreshments 2.15 - 2.30 9.45 – 10.00 ENROL, SMS, NSN & SRT: What are these? 1.30 - 2.15 9.00 - 9.45 Electronic attendance registers for 2008 1.00 - 1.30 8.30 – 9.00 Data Sharing follows accreditation
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4. What is data sharing? • SMS were islands (self-sufficient and isolated) • SMS must become more like a country in a continent “ No man is an island; every man is a piece of the continent, a part of the main .” • Animation representing an approach to data sharing • Important enough that is forms the basis of the new quality mark in the SMS market
5. Data sharing approval • Builds on the solid foundation of accreditation • An annual process • A collection of mandatory or optional initiatives • A pass in each mandatory initiative is necessary to become Data Sharing Approved • All information available to vendors and schools. Just email: [email_address] (Yahoo account is required to view documents and previous postings)
6. How does this data sharing look? Sending school SMS Ministry Environment Web service eReturns
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8. Have your say and make a difference [email_address] [email_address] [email_address] [email_address] [email_address] [email_address] [email_address] [email_address] [email_address]
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10. Original excuse notes (1) • Dear School: Please ekscuse John being absent on Jan. 28, 29, 30, 31, 32, and also 33. • Please excuse Gloria from Jim today. She is administrating. • John has been absent because he had two teeth taken out of his face. • Carlos was absent yesterday because he was playing football. He was hurt in the growing part. • Megan could not come to school today because she has been bothered by very close veins. • Please excuse little Jimmy for not being in school yesterday. His father is gone and I could not get him ready because I was in bed with the doctor
14. Electronic Attendance Register (eAR) • eAR is intuitive easy to use attendance software that is available as part of the offering included in student management systems. • It meets quite specific and demanding requirements and has to be approved by the Ministry of Education before a vendor can include it in their SMS
15. What are the advantages of using eAR? • eAR has numerous statistical calculations built-in • Attendance objectives can be measured and related back to school targets • Links can be made between attendance, behavioural and achievement data • The time taken per teacher to enter data is minimal • Information is available faster • Teachers no longer have to fill out the E19/1 • Student retention will improve • Casual truants can be identified before they become serious truants
16. What are the advantages of using eAR? • Easier, more accurate targeting of what and where resources need to be deployed • The level, or richness of information is much better • Comparisons can be made between schools anywhere in the country • The biennial attendance survey will be able to be done at the touch of a button • Schools will have a tool enabling them to identify individual students and trends within year levels that in turn will allow them to be proactive in both identifying and reporting to parents, senior management & BOT
17. Requirements • an holistic approach – it needs to be seen as a whole of school improvement issue led by senior management • commitment and understanding from management, staff, students and parents/caregivers • good communication to and from staff, students, board and the community • Example of good communication • ensure all staff are clear about who is responsible (and accountable) for what • remind staff regularly why good attendance is so important • give attendance management a consistently high profile in your meetings and reviews
19. What is the rationale behind the statistics? • Many New Zealand schools have high rates of non attendance • The Minister of Education has approved a five year plan to reduce truancy • This focus is expected to have beneficial flow-on effects, on student retention and achievement • The comprehensive tool set in eAR will allow schools to analyse the factors that influence student attendance • In turn, this will enable schools to take appropriate corrective action
20. Original excuse notes (2) • Please excuse Ray Friday from school. He has very loose vowels. • Please excuse Pedro from being absent yesterday. He had diahre dyrea direathe the shts. • Please excuse Tommy for being absent yesterday. He had diarrhea and his boots leak. • Please excuse Jennifer for missing school yesterday. We forgot to get the Sunday paper off the porch, and when we found it Monday, we thought it was Sunday. • Maryann was absent December 11-16, because she had a fever, sore throat, headache and upset stomach. Her sister was also sick, fever and sore throat, her brother had a low grade fever and ached all over. I wasn't the best either, sore throat and fever. There must be something going around, her father even got hot last night.
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22. Analysis criteria Analysis can be done on virtually any combination of the following parameters : 1. Date Range 2. Whole School (Y/N) 3. Year Level 4. Form Class (Tutor group) 5. Student 6. Room number (Home room) 7. Subject 8. Teacher 9. Subject Class 10. Gender 11. Ethnicity
26. What does a school do that doesn’t want to use eAR? • They continue with the use of the E19/1 roll registers • Note that all permissions to use the alternative attendance register have been rescinded
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29. Targets • Schools in England are legally required to set attendance targets (Sep 07) • The MoE has a five year target to reduce truancy • In England nearly 50% of all truancy can be attributed to less than 2% of students • In New Zealand we don’t yet have this information, but if our figures are similar, we can drastically reduce truancy by targeting a small number of students
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31. Examination year attendance • For girls to have a 50% probability of achieving 5 or more GCSEs of grades A—C a minimum attendance of 97% was required • For boys the figure was 98% • In New Zealand we don’t yet have equivalent figures
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33. The forgetful staff member • Every school has one or two (or more) of these and what these teachers often don’t appreciate is the extra work they cause. • Two teachers, each missing 5 periods of attendance recording in one day, could create 250 attendance ‘blanks’ that someone has to follow up. • The people who have to do their work for them include: ▪ Attendance officer or form teacher ▪ Deans ▪ DP or AP • The missing data also contributes to inaccurate school statistics
34. What can be done? • Ensure the school process is teacher friendly • All staff need to appreciate the reasons for good attendance • Use the built-in alerts in eAR • Make the ‘forgetful’ staff aware of other people having to carry their responsibilities • Include the requirement to complete attendance recording every period as part of performance appraisal • If nothing else works, consider a disciplinary letter
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40. How does this data sharing look? ENROL NSI/NSN SRT Library Sending school SMS Ministry Environment Web service eReturns Receiving school SMS
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42. Time for a break 2.50 - 3.00 10.20 – 10.30 Early notification available to most schools 4.05 - 4.30 11.35 - 12.00 e-asTTle for 2008 3.40 - 4.05 11.10 - 11.35 Privacy and security 3.00 - 3.40 10.30 - 11.10 SMS – LMS interoperability with MUSAC and KnowledgeNet 2.30 - 2.50 10.00 - 10.20 Refreshments 2.15 - 2.30 9.45 – 10.00 ENROL, SMS, NSN & SRT: What are these? 1.30 - 2.15 9.00 - 9.45 Electronic attendance registers for 2008 1.00 - 1.30 8.30 – 9.00 Data Sharing follows accreditation
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46. Connecting with parents: 21 st century style parent/caregiver log-in SMS LMS 6 Stage Summary Comment Next Learning Step Can estimate answers and solve addition and subtraction tasks involving whole numbers Number fact activities for advanced additive children Numeracy Merit Result Summary Comment Next Learning Step Paul has consistently demonstrated the ability to solve common problems using measurement Try this DLO for level 2 measurement MATH 1.3 - Solve problems involving measurement of everyday objects (02 - 9014902E)
47. Putting children at the centre “ When children have a stake in their learning, when they own responsibility for that learning and when they feel a sense of increasing control over themselves and their actions, powerful things happen. They become committed to their learning, and so are motivated to learn ” Collis & Dalton , 1990
48. The next step… Learning Stories Assessments that start in the LMS e-Reflections
49. e-Reflections Teacher Eventually this data could move back to the SMS. Feedback Options Parent Peer Create a way to keep time . Student’s reflection Optional grading Could be linked to a rubric
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51. Learning stories Key Competency: Managing Self Learning target: To keep on trying even when the learning gets tough. Tuesday 20 November (Teacher) Today during reading time I noticed Christopher that you chose a book to read that was quite tricky. There were some words in the story that you were unsure of but instead of giving up or just looking at the pictures I noticed that you used some of the strategies we had been practices during reading group. I noticed that you read onto the end of the sentence and then went back to the start and put the starting sound on your tongue and then tried a word that made sense. I also noticed that you went back to check that the word was right. Wednesday 21 November (Parent) I love hearing about how hard you are working at school Christopher. I have noticed that at home when you help your sister with her reading and she comes across a word that she does not know that you tell her to read on to the full stop. You are also very encouraging to her when she works out a tricky word. You are becoming a fabulous reader. Thursday 22 November (Student) During silent reading time I have been choosing books to read rather than books that have interesting pictures to look at. Now when I come across a tricky word I don’t give up and turn the page I try really hard to be a ‘word detective’ and I usually get the word right.
52. How does this data sharing look? Receiving school ENROL NSI/NSN SRT Library Sending school SMS Ministry Environment Web service eReturns LMS LMS SMS
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55. Security & Privacy How many times can you afford to repeat mistakes with confidential information stored electronically
56. Security & Privacy The SMS project has become increasingly concerned at the very casual approach taken by many schools to data security. Examples include: • unsecured wireless networks • passwords on yellow stickies attached to monitor • passwords of principal and PA underneath keyboard • reliever asking students to remember the password • students using teachers’ laptops • many teachers asking students to ‘sort out’ their laptop • teachers’ laptops not timing out and going into safe mode
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65. We have draft generic documents for • enrolment form information sheet and declaration for parents • storage and security of data information sheet for schools and vendors • parental consent form for schools considering SMS/LMS • staff awareness of data security and the privacy act • Principle 5 • The Privacy Act
