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Collaboration

This is an old presentation I put together on Mac-Based Collaboration. It's instantly outdated, but some interesting bits in there.

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Collaboration

  1. 1. Mac Collaboration What it is, and how to do it
  2. 2. Definition: Collaboration collaboration noun 1 the action of working with someone to produce or create something : he wrote on art and architecture in collaboration with John Betjeman. • something produced or created in this way : his recent opera was a collaboration with Lessing. 2 traitorous cooperation with an enemy : he faces charges of collaboration. DERIVATIVES collaborationist noun & adjective (sense 2). ORIGIN mid 19th cent.: from Latin collaboratio(n-), from collaborare ‘work together.’
  3. 3. Why Collaborate? Focus of Organizational Change - from “within” to “between” Scarce Resources and Cost Savings Create something you can’t do yourself Better Quality, Integrated Services Potential for Learning Improve odds of success
  4. 4. Collaboration “Drivers” Complexity Networking - Social and Commercial Diffusion of Authority - “nobody’s in charge” Technological advances Broadband everywhere Mobile computing - smartphones
  5. 5. With Who? Inside the organization By Group - “Reports”, Projects, Initiatives Between Groups - e.g. Sales to Service Outside the Organization Specific people or groups, e.g. customers, agencies, etc. Non-Specific (everybody)
  6. 6. “Where” and “When” “Where” is all over the place Office, Home, Worksite, Travel, and Virtual “When” is just about any time “Flex-Scheduling” - any 60+ hours per week you want! Much of this made possible by technology Frank Lloyd Wright did not have an iPhone
  7. 7. Low-Tech Collaboration Meetings - Office, Partners, Client’s, Associations, Libraries Mail (the paper kind) Phone, 1-to-1 and Conferencing Fax Mass Communications - Print, Radio, TV
  8. 8. Early Solutions e-Mail - CC:Mail, Pine, etc. “Bulletin Boards” and Forums File Transfer Protocol (FTP) Internet Relay Chat (IRC), AIM, Messenger Remote Access, VPN Early Web - Internet and Intranet Shared Folders on internal servers
  9. 9. Rise of the Suite Bring multiple tools into one package Exhange with Outlook, Entourage, Thunderbird Lotus Notes “Groupware” systems Kerio, Citadel, Zimbra, eGroupWare, Jive, etc. Project Management solutions
  10. 10. Collaboration Applications
  11. 11. e-Mail Still an essential tool for business, just not the only tool Social Networking sites are overtaking e-mail Alternatives for attachment delivery Focus on e-mail between various systems and users, not just the internal and traditional Web access has become more important
  12. 12. eMail
  13. 13. Calendar Emphasis on Shared Calendars and Resources CALDAV - Communicating Calendars Managing events across different calendar systems Delegation Availability
  14. 14. iCal, Kerio, Daylite
  15. 15. Shared Address Books Directory Services - OD, AD Contact Mgmt solutions - Daylite, ACT!, etc. e-mail integration a definite plus Sync Services - copying to other apps local vs. remote - synching databases
  16. 16. Daylite
  17. 17. Wiki a Web site that allows collaborative editing of its content and structure by its users. Flexible organization of Pages, files, other shared information Can be public (e.g. Wikipedia) or private (e.g. our internal Service Wiki) Does not require web page creation skills
  18. 18. Wiki Server
  19. 19. Content Mgmt & “Blogs” A “blog” (short for ‘weblog’) is a website where an individual or group can post an ongoing narrative Flexible structure - contributors, editors, publishers, and subscribers (RSS) Can be external or internal Wildly extensible Can be used instead of Web site design software
  20. 20. Example - IrisInk blog
  21. 21. Digital Asset Management Essentially a database, library system Users, permissions, versions, index, search Assets are tagged with metadata Include workflow tools, sometimes tailored to specific users Usually include a publishing capability
  22. 22. DAM’s
  23. 23. Messaging Everywhere - phones, computers, web Can be text, voice, video Single, multiple users, multiple sessions Live document/file sharing Can include Virtual Network Computing (VNC) screen sharing and remote control
  24. 24. iChat
  25. 25. Virtual Meetings Online meetings, typically using a service mature technology, mostly reliable Screen sharing, audio options (phone, VOIP) Some better than others at media Easy to setup and use Some have “webinar” capabilities - scale up
  26. 26. Virtual Meeting systems
  27. 27. Media-Sharing Websites Allows users to post all kinds of files Photos, Videos, Documents Can be posted directly from Applications Some allow collaborative editing e.g. Google, iWork.com Can use online assets in other tools, e.g. blog put burden of hosting media on somebody else
  28. 28. Media Sharing Sites
  29. 29. Social Networking Sites Primarily geared to consumers, but some business applications Basically a blog and sharing site for users MySpace, LinkedIn, Facebook, many others Micro-blogging - “Twitter” useful for event monitoring
  30. 30. Mac Advantages On the desktop iChat, iWeb, iPhoto, iMovie, GarageBand, Mail, Safari, iCal Ethernet and WiFi built in On the Server iChat Server, iCal Server, Podcast Producer, Web Server, Mail Server, Wiki Server, Blog Server, FTP
  31. 31. Q&A

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