2. The client approaches the Events Management
Team with a brief and they will discuss of
WHY want an event to be hosted WHAT event
they would like to host and WHO they are
aiming the event at. Everything the Events
Management Team does is to please the client
as they are more often the not providing the
budget and it is they who have hired the team
to fulfil their desires.
3. The Events Manager oversees the running of the
event. They will liaise with the client and all
department heads ensuring that all overall tasks
are being completed are everyone and all
departments are on time with schedules. They will
chair regular meetings to ensure that all this is
happening. The Events Manager will work closely
with the Budget manager to ensure that none of
the other departments are spending money the the
Events Management Team does not have. They
will also be in charge of liaising with any external
companies or persons. For example the venue and
other contacts related to the budget.
4. Responsible for everything related to the budget.
The Budget Manager will supervise how the
budget is being used and will divide the
budget into it’s necessary departments. They
will work closely with all department heads to
ensure that they are all adhering to their own
budgets and that non-existent funds are being
spent. They will also record and account for
any profits that the event may make, and how
this will be used within the next event.
5. The Creative Team are responsible for the
performance aspect of the event and it’s
development. The team can be comprised of
writers, directors, choreographers, sound/set
designers or producers. They are responsible
for producing the talent that the event is being
held for. They will work closely with The
Events Manager and Talent Relations to ensure
that both the Events Management Team and
Performers are up to date and aware of how
the show should look aesthetically and how it
should sound.
6. The Technical Manager or Management Team are
responsible for all technical aspects of the event
from the sourcing stage up until the event itself. If
equipment is being bought or hired, they will
oversee this aspect of the Event, ensuring the most
suitable equipment is being used adhering the
constraints of the budget. They will organise
transport for the equipment to and from the venue
and will perform any necessary maintenance
throughout the Event’s run. They are also in
charge of the Operators of any equipment. They
will designate specific roles to the operators and
ensure they are performing their roles efficiently
and effectively.
7. The Technical Crew will follow the lead of the
Technical Manager and will operate any
equipment throughout the rehearsals process
and on the event itself. This may include any
lighting or sound apparatus or any means of
projection. They may also be required to
provide maintenance in the event that the
Technical Manager is unavailable or the issue
must be immediately resolved.
8. Talent Relations is the mediator between the
performers and the Events Management Team.
They will oversee and organise the attaining of
the talent be it through hiring or running
auditions. They will act swiftly and
professionally should any of the performers
have any issues and Talent Relations will liaise
with any department head or The Events
Manager about resolving these issues. If the
talent is hired, Talent Relations will oversee the
drawing up of a contract and discuss any
legalities with the talent.
9. This team are responsible for ensuring that the
event has an audience. They will organise a
‘marketing/advertising’ campaign to ensure
that the public has an awareness of the event
and/or organisation. They will produce and
distribute any advertisements and liaise with
external persons or companies to further ticket
sales. They will develop promotional events
and do so in a cost-effective way.
10. Catering are responsible for any refreshments that
will be offered throughout the course of the
event. If the event is externally catered, the
Catering team will organise and hire this
aspect of the event from what food/drinks will
be served, the costing, how the food/drinks
will be served. If the event is internally catered,
they will organise and produce the menu and
again hire or organise Waiting-On Staff.
